Preparing for September
- 1 Things to do once the academic year has advanced
- 1.1 Recording a mark in a lesson register does not update the associated session mark (e.g. Period 4 = PM register)
- 1.2 How to set the Academic year to 2016-2017
- 1.3 How to apply the new timetable to the calendar year
- 1.4 How do I reset all behaviour points back to zero?
- 1.5 Reschedule your detention/removal timeslots
- 1.6 Reschedule On report grade elements
- 1.7 Setup heads of subjects
- 1.8 New staff permissions
- 2 Troubleshooting
- 2.1 PARS is running slowly
- 2.2 How do I run reports or view data from last year?
- 2.3 Some (not all) classes missing from timetables in PARS
- 2.4 Classes are missing from a subject
- 2.5 My lesson periods are missing how do I add them in?
- 2.6 Groups I set up last year are now missing their members
- 2.7 I can see a message about the Automation module not running
- 2.8 I can see pupils with no name on menus/registers etc or the following replaces a pupils name: person:xxxx, person:ID, ", (-)"
- 2.9 Student reviews show unusual characters such as Á
Things to do once the academic year has advanced
Recording a mark in a lesson register does not update the associated session mark (e.g. Period 4 = PM register)
How to set the Academic year to 2016-2017
This needs to be done for each user account. In SIMS .net go to:
Tools > Academic Management > Set academic year
How to apply the new timetable to the calendar year
If no timetable is showing in PARS or the wrong week is set to the current week (in the case of a two week timetable) then follow the instructions given on Applying the academic timetable.
How do I reset all behaviour points back to zero?
Behaviour incidents do not need to be deleted. The reports in PARS will only look at one year's worth of data at a time so the previous year's behaviour incidents will not be seen in behaviour reports, behaviour screens, etc. The pupil information is capable of displaying behaviour incidents from previous years. This can be prevented by going to:
PARS main menu > System management > Preferences > Pupil info > Only show this year's behaviour on Pupil information screen.
If previous incidents were entered for testing purposes only then these can be deleted by following the instructions on the edit behaviour incidents page.
Reschedule your detention/removal timeslots
Select a timeslot and click the Calenderise button to create a new schedule. See the configure time types page for further details.
Reschedule On report grade elements
Further information can be found on the Edit PARS grade element page.
Setup heads of subjects
PARS cannot determine which staff members are the heads of subjects or faculties from SIMS. Therefore this information must be manually entered into PARS. The page used to do this is:
PARS main menu > System management > Subject leaders
New staff permissions
If you have any new staff members, they will need to have their PARS permissions configured after their SIMS account has been created. The easiest way to do this is by adding them to an existing permissions template.
It is worthwhile reviewing the list of permissions periodically as service packs frequently contain new permissions that give access to useful new features.
PARS is running slowly
See the performance issues page if users are reporting that PARS is running slowly.
How do I run reports or view data from last year?
On the homepage, near the top left of the calendar click the "Academic year" dropdown option and choose the year you wish to view. There is a permission required to see and use this feature so if the dropdown is not visible you may need to review your permissions.
The permission is called "Allows user to change current attendance year" and is found in the PARS section.
Some (not all) classes missing from timetables in PARS
The staff member should log in to SIMS. On the homepage, there is a My Timeline section which displays the staff member's timetable. If the class is also missing on this section in SIMS then the problem is not with PARS and must be fixed in SIMS. We cannot assist with this issue.
Classes are missing from a subject
If the classes are missing from their subjects in PARS, log in to SIMS and go to:
Tools > Academic Management > Course Manager > Maintain Course
Search for the course that the class should belong to. Open the course and check section 6, classes. The class must be listed in this section.
My lesson periods are missing how do I add them in?
If timetables are missing from PARS despite being imported into SIMS then the timetable must first be applied, i.e. the general structure of the timetable is applied to specific calendar days.
Here's how to check if this is necessary:
In SIMS.net: Focus -> Person -> Staff -> Enter the surname of a teacher with a timetable and bring up their details. Next click "Staff Timetable" under "Links" on the right hand side. Click the "Current week" button, if the screen now shows a blank timetable (having shown a correct one previously) then here's how to fix it:
Tools -> Academic Management -> Apply Timetable. At the bottom left check the "XX/09/2011 maps to timetable day" drop-down is the correct day (in case of a two week timetable where week 2 comes first) and then click "Apply". The "Timetable day" column on the right of the window should now contain week days. Click "Save" to complete the process.
If you have done this and still see that some lessons are missing, there is a preference "Ignore component delivery dates when loading timetable" that will usually fix this when set to "Yes".
Groups I set up last year are now missing their members
Attendance user defined group members may have an end date for group membership set to the last day of last term. If they should still be members of the group this year, set the academic year in PARS back to the previous school year via the Homepage. In group manager, use shift-click to highlight all group members, click "Edit members" and select "Null end date".
I can see a message about the Automation module not running
You may see this message in the workstation version of PARS:
This may not be a problem if the Automation module has not been running due to the summer holidays, if you encounter a problem when restarting it then click here for more information. For instructions on how to install the Automation module click.
These are pupils who were expected to attend the school this year and had timetables etc configured. They subsequently have not been admitted but have group memberships left in the database.
Make sure your SIMS.net database has been backed up prior to the following steps!
The first thing to try is within SIMS.net... go to Tools -> Validate memberships and this should remove the unwanted pupil information
If this fails a Repair console statement is required and you will also require a password from support - 01902 824281. (We do not list passwords for statements as if incorrectly used, this could affect/delete some of your data)
System Management > Repair console
There are two statements you need to enter:
the first is TOOL DELETE BAD MEMBERSHIPS REPORT you will need your password before selecting execute
the second is TOOL DELETE BAD MEMBERSHIPS again you will need the password before selecting execute
Student reviews show unusual characters such as Á
This is due to the encoding on the final report being incorrect. To fix this, find the first two lines of your review design. They will look similar to this:
<?xml version="1.0"?> <xsl:stylesheet version="1.0" xmlns:my="http://whatever" xmlns:msxsl="urn:schemas-microsoft-com:xslt" xmlns:xsl="http://www.w3.org/1999/XSL/Transform" >
Delete these and replace them with these three lines:
<?xml version="1.0" encoding="utf-8"?> <xsl:stylesheet version="1.0" xmlns:my="http://whatever" xmlns:msxsl="urn:schemas-microsoft-com:xslt" xmlns:xsl="http://www.w3.org/1999/XSL/Transform" xmlns:fo="http://www.w3.org/1999/XSL/Format" > <xsl:output method='html' encoding='UTF-8' indent='yes' doctype-system="http://www.w3.org/TR/html4/strict.dtd" doctype-public="-//W3C//DTD HTML 4.01//EN" />