Category:System management

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System Management

System management is a section of PARS that has various options to control the way PARS works. The features in this section are described in brief below, with a link to a wiki page that goes into more detail about each feature. Each link that you can click is coloured and emboldened like this (you can't click on this one).


Managing user permissions

You may need to update or change the level of access that users have within PARS. This is done via permissions.

Using the fire module in the case of a fire

The fire module is used to keep a record of live attendance data in the case of a fire. If you are planning to use the fire module for your fire procedures, you should read the fire module page for instructions and important considerations.

Tools for bulk deletion of data

In rare circumstances, you may wish to delete data en masse. This can be done using the bulk delete feature within PARS.

Running SQL statements through PARS

Sometimes our technical staff may provide you with an SQL statement to run. This can be run via the repair console, providing that you know the password for the SQL statement that you want to run (our tech team will provide you with this where necessary).

The jobs that the automation module performs

The automation module performs various important housekeeping jobs for PARS. You can view and manage the jobs that the automation module performs by going to the automation menu item. See job list for a list of the jobs that the automation module performs.

Reporting about PARS

There are a number of management reports available in PARS, which will show you technical information such as pupils' membership to groups, system performance monitoring and potential technical issues.

Automatic posts to the helpdesk

If you encounter any errors in PARS, these will be logged in the helpdesk tickets section.

Viewing your licence details

The licence details page allows you to view and update your licence details. Typically PARS will automatically update your licence by communicating with our website. However is PARS can't access our website (usually because your proxy server details are incorrect, see above) then you can use this page to manually enter a new licence key.

Cache viewer

The cache viewer page is used to view the data caches that PARS has created. Caches can be deleted from this page to force data to refresh when required.

Data protection

The Data protection page is used to aid compliance with the General Data Protection Regulation (GDPR) requirements.


Configuring global settings

Preferences are settings that apply to all users of PARS. Follow the link for details about the various preferences in PARS.

Registration preferences are very similar to preferences (above) except that they only apply to registers.

Configuring user permissions

Unlike preferences, permissions are applied to specific users. This means some users will have different permissions to others. The permissions page explains what the various permissions do, and has suggested templates of permissions that you can use.

Proxy details

The proxy server is needed for PARS Connect to communicate with the internet. See configure proxy server for more information about this.

Setting up heads of subject and department

The subject leaders page allows you to define which staff are Heads of Subject or Heads of Department. It is important to set this up, as the settings here are used for behaviour referrals and grading analyses.

Configuring the automation module

The automation module performs various important housekeeping jobs for PARS. Follow the link for more information about the automation module.

Importing pupils' email addresses

You can import pupils' emails addresses into your database if needed. To do this you will need to have a .csv file with pupils' email addresses in the correct format. See bulk import emails for more information.

Configuring biometrics

Pupil scan is a configuration option used for biometric systems. If you are using biometrics or swipecards, follow the link for information about the setup required.

SIMS permissions required

Users in PARS need to have certain permissions in SIMS to be able to access some data and/or features. The SIMS required permissions page lists these permissions.

Frequently asked questions

This is a list of frequently asked questions relating to attendance. For the answers to any of these questions, please go to the system management FAQ.

  • Set up heads of subjects for behaviour referrals and grade analyses
  • Can comments be added to attendance marks?
  • How do I view or update medical information?
  • I get an error message about a PARS Connect URL when clicking the i button at the top of PARS or generating student reviews
  • How do we show pupil's preferred names instead of legal names? (or vice versa)
  • Detentions show my name, instead of the name of the person who gave the behaviour incident
  • Email replies are going to the wrong email address
  • I want teachers to only take one register for double/triple periods
  • Our AM or PM registration times are wrong
  • Attendance marks are unexpectedly changing
  • How can I show house groups in PARS?
  • New staff logging in to PARS don't have any menu items
  • I can see a message about our licence when logging in to PARS Connect
  • Do I need to kick users out of PARS to perform a version update?

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