Surveys

Additional Module

Insight can be used to create and publish surveys to parents or pupils. When there is an available survey, users will be prompted to take part when they log in, and the results can analysed.

Administrators have a different view than staff users in that Administrators can modify the allowable responses, whereas staff users cannot. Additionally, Administrators can see all surveys, and staff only see their own.

Creating a Survey

The survey page will show a list of all of the surveys that have been created so far.

On the top toolbar there are a number of buttons to manage and analyse surveys.

Button	Effect
	Create a new survey
	Edit an existing survey
	Clone an existing survey
	Edit the questions for a survey
	Choose which users are invited to take part in the survey
	Analyse results
	Delete a survey
	Edit the answers that users are able to select

Click on the Add button to create a new survey. A survey will need a title a start date and an end date. Surveys can also be given an introductory message and a note for users when they complete the survey.

Once a survey has been created, you will need to add questions to the survey and decide who the survey is sent to.

Survey Questions

A survey needs to have questions assigned to it. Select a survey then click the Questions button. Each question can be given an optional context, which is additional text to help explain the question.

The response label option allows you to choose the answers that parents are allowed to give. You can click the Question Mark Button to see the answers that go with each of the Response Labels.

If you allow users to view others' responses, they will be able to see what percentage of other users have chosen each response.

Questions can also be reordered. Click and drag using the up/down arrow icon at the top left of the question.

Skip rules can be used if you want users to skip some questions if they give particular answers. For example, if you have a question "How much do you like pasta bake?" and a user answers "Not at all", then there isn't much point in asking which flavour of pasta bake is their favourite.

Click the Skip Rules Button and a window will open showing the various answers available, according to the Response Labels. For each possible answer, you can decide which question the user will be taken to. If you select Completion, then the survey will be finished if/when the user selects that answer.

Response labels

Click on the Response Labels Button to toggle the response labels. Each response label contains a set of answers that users can give for each question and can hold a maximum of 5 answers. Users will see the answers as either rating stars or buttons.

There are 3 buttons next to each of the Response Labels.

Button	Effect
24px	Edit the name and display of the Response Label
24px	Edit the answers available in the Response Label
24px	Delete the Response Label

To change the title of a predefined response label type, click on the "Edit this survey label type" icon to the right of the table row containing the item you wish to edit. Enter an amended title, and is required change the Display type too, and finally click the "Ok" button to save your changes.

To add a new response label type completely, use the "Add a response label type" button on the left hand side of the tool-bar, and enter the information as if you were editing.

To add, edit or delete response labels within a response label type, click on the "Edit the labels" icon onto the right of the table row containing the response label type you wish to alter. In the pop-up window, use the "Add" button to enter a new response label; an "Add" button will not be shown if there are already five response labels. To change or delete a response label, use the buttons within the panel containing the item you wish to change. You can use the "North-South" arrow as a drag handle to rearrange the order of the labels. After completing the edit, use the "X" button in the top right of the pop-up window to close the pop-up.

Participants

To administer the users invited to participate in a survey, first select the survey by clicking on the row in the main table, then click on the "Edit participants" tool-bar button. In the pop-up window subsequently displayed, use the connected tree-view and the student list to select students. Users with a link to these students will be invited to complete the survey when the log in. As you select students by either clicking on their name in the student list, or using the Add all button, the appropriate users will be added to the lower list. Users can be deleted from this list provided they have not started (or completed) the survey, by using the "Delete" icon to the right of their entry.

Click the "X" button in the top right of the pop-up window when you are done administering participants.

Analysing results

To see the aggregated results from a survey, first select the survey by clicking on the row in the main table, then click on the "Analyse results" tool-bar button. You will see a breakdown of the number of users invited who participated to give you an idea of how reliable your sample size is in considering the results of any question. The buttons to the right of this allow you to view all comments associated with the survey, or to print the analysis summary.

Below this, each question is listed with an indicator of how the participants responded. The button to the right of the panel shows you the comments entered specifically for that question.

You can click on any response to see which of the participants gave the selected response.

Click the "X" button in the top right of the pop-up window to close it.