Surveys

Additional Module

Insight can be used to create and publish surveys to parents or pupils. When there is an available survey, users will be prompted to take part when they log in, and the results can analysed.

Creating a Survey

The survey page will show a list of all of the surveys that have been created so far.

The Add button at the top left of the page is used to create new surveys. Each survey needs a title, a start date and an end date. Surveys can also be given optional intro and completion notes.

Once a survey has been created it needs to have questions assigned to it.

Types of Questions

A survey needs to have questions assigned to it. There are 5 types of questions available:

Single Choice (equal value answers)

Users may only select one answer. Each answer has equal value e.g.

Single Choice (ordered value answers)

Users may only select one answer. Answers are ordered from 'worst' to 'best' e.g.

Multiple Choice

Users may select multiple answers. Each answer has equal value e.g.

Matrix

Users will answer the same question several times and can only choose one answer each time. Each answer has equal value e.g.

Adding Questions to a Survey

Questions are added to a survey by selecting the survey then clicking the Arrow on the Edit button, then selecting the Questions option.

Each question must be typed and an optional context can also be added to each question. A set of response labels must be selected, which are the responses that users are able to select when answering the survey question. The response labels determine what format the question will appear in; 'Check' type response labels are for multiple choice questions. Star and Option types are for single or matrix answers.

When selecting an 'Option' type set of response labels, a field will appear called "Matrix options". This is used to configure Matrix type questions. Each statement should be typed into the Matrix Options field, separated by a semi-colon e.g.
My child feels safe at school ; My child is making good progress at this school ; This school meets my child’s particular needs

Skip rules can be used if you want users to skip some questions if they give particular answers. For example, if you have a question "How much do you like pasta bake?" and a user answers "Not at all", then there isn't much point in asking which flavour of pasta bake is their favourite.

Click the Skip Rules Button and a window will open showing the various answers available, according to the Response Labels. For each possible answer, you can decide which question the user will be taken to. If you select Completion, then the survey will be finished if/when the user selects that answer.

Response labels

Response labels are a set of answers that users may select from when answering questions on a survey. A few response labels are provided with Insight as default and more can be added by clicking View > Response labels.

A new set of response labels needs a title and a Display. The display determines the type of question (see above). Response labels that are 'Check' are used for multiple choice questions. 'Star' and 'Option' type response labels are used for either Single or Matrix type questions.

There are 3 buttons next to each of the Response Labels.

Button	Effect
	Edit the name and display of the Response Label
	Edit the answers available in the Response Label
	Delete the Response Label

Participants

Users must be invited to take part in Surveys before they are able to see the survey or answer any questions. Users can be invited by clicking the arrows next to the Edit button then selecting Participants.

Once you have created your survey, it must be issued to users. Select the survey and click the Participants Button. This will open a window where you can select students.

The survey will be issued to every user that is linked to the students you select. Use the groupings on the left to select specific groups of students. You can either click the Add All Button to add all pupils from a group, or click on specific pupil names to add only those pupils.

How the survey appears to users

When users log in, they will be prompted to take part in the survey.

Users can then answer each question, and add comments and see the percentage of people that selected the same answer as them (depending on the survey configuration).

Once the survey has been completed, users will see the completion note and be given an option to finalise the survey, or keep it open so they can come back to it later. If users opt to keep the survey open, they will be prompted to take part again the next time they log in.

Analysing results

Click on the analyse Results Button to view the outcome of your survey.

At the top of the analysis, you will see a summary of the users that have been involved and some buttons. You can see what each of the buttons do by hovering your mouse over them.

An analysis of each question will also be shown. You will be able to see the percentage of users that selected each answer and an overall rating for the answers that the users gave. If you click the Comment Button, you will see all of the comments entered by users.