Difference between revisions of "Test"

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==Advanced Configuration==
==Advanced Configuration==
===Tickets Only===
===Linked Events===
===Linked Events===

Revision as of 14:29, 14 November 2018

Events is an additional module that allows students and parents to make bookings for events that they would like to attend. Examples include school plays and talent shows. Events is part of the parents evening additional module, which is a bundle that also includes student events and parents evenings.

As Events is an additional module of Insight, a separate charge applies. Please contact sales@tascsoftware.co.uk for further information.


The following role options are required to configure an Event:
Manage > Manage Events (On)

Creating an Event

The Manage Events page

To create a new Event go to:
Manage > Manage Events

Click the Add button at the top of the page. A window will open with four tabs. Enter a Title for the Event.


Enter the date and time that the Event will take place in the Start and Time fields.

Use the Number of rows of seats and the Seats per row to create a grid of seats for attendees. You can remove seats later if you want to leave a walkway in the middle, for example. If you do not want users to reserve specific seats then you should put all of the seats into a single row. This will disable seat booking and allow users to book tickets only.

The separate adult and junior option allows users to specify whether the seats they are booking are for children or adults. You will also need to specify the maximum number of reservations that can be made. The booking limit is either per user, or per child.

When the Status is set to Design the Event will be invisible to users. Setting this to Booking will make the Event visible to users and allow them to make bookings. The closed status will prevent users from making any further bookings to an existing event, although the Event will not be hidden from users.


By default Events are available to all users. If you do not want the Event to be public, go to the Invitees tab. Click the Add button to select the students who are invited to the event. Any users linked to these students will also be invited to the Event.

Users will not automatically be notified as Events open or as they are invited. You can use the Notices feature of Insight to send messages to users if required.


From the Events page users can print their own tickets. The ticket tab is used to design the layout of the ticket. The following merge fields can be used:

Merge Field Meaning
{event} The name of the event
{seat} The grid location for the seat e.g. A5
{start} The date and start time together e.g. 31/03/2015 17:00
{date} The date of the event only
{time} The start time of the event

Advanced Configuration

Linked Events

Multiple events can be linked together. This could occur where there will be several performances of the school play on different days. Each user's maximum bookings will apply across all events, so a user might be able 2 seats to any one of the events, rather than 2 seats to each event.


Admin/Staff making Bookings

The Arrange Seating bit

To edit the layout of the seating, click the Arrange Seating Button.

Click on a seat to make it unavailable. Seats that have already been reserved will be highlight in dark grey. You can select options from the drop down menu to find out which people are sitting in any of the seats.

reserved seat booking

Parents/Students making bookings

An event with seat reservations
An event with ticket booking

Parents and students require the following role options to make bookings for Student Events:
General > Events (On)

The page then accessed via:
General > Events

If multiple events are open for reservations then users will see a drop down at the top of the page which allows them to switch between the various events.

Events will either allow ticket-only reservations or seat reservations. Bookings are always allocated on a first-come first-serve basis. If seat reservations are allowed then seats reserved by other users will have black icons in them and seats reserved by the logged in user will have red icons.

For seated events, separate child and parent bookings

If ticket printing is enabled, there will be a print button at the top-right of the page. Clicking this button will print the tickets. note that Insight does not support payment options so if the tickets are being sold, the user will still need to arrange payment with the school.

Running Reports

The following role options are required to report on Events:
Manage > Manage Events (On)

To access these reports go to:
Manage > Manage Events

First click on the Event that you would like to report on, then click the Reports button at the top right of the page. A list of bookings will be displayed ordered either by the name of the student or the seat number.