Difference between revisions of "Test"

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''Attendance > Report Absences > Allow reporting of historical absences'' (On) <br>
 
''Attendance > Report Absences > Allow reporting of historical absences'' (On) <br>
 
Dates which are upto this many days in the past will be clickable: <br>
 
Dates which are upto this many days in the past will be clickable: <br>
''Attendance > Report Absences > Maximum age of absence in days''
+
''Attendance > Report Absences > Maximum age of absence in days'' <br> <br>
  
 
The dates of recent attendance codes can be hidden using the following preferences: <br>
 
The dates of recent attendance codes can be hidden using the following preferences: <br>

Revision as of 15:33, 22 August 2018

Notices are Insight messages. Some notices are generated automatically by Insight and others can be composed via the Notice Composer and sent to parents and students.

Notice Composer

Creating a Notice

Notices can be created in Insight using the Notice Composer. The Role Option required to access this is:
Manage > Notice Composer (On)

The Notice Composer is accessed via:
Manage > Notice Composer

Click Add to open a window where you can create a notice. Enter the Date for the notice. The date given to a notice does not affect the time that it is sent; notices, emails and SMS messages are always 'sent' immediately. The Notice will appear on the Notices page for students and parents under the selected date, but will be visible as soon as you save the Notice.

The Expiry Date will cause the notice to disappear from users' inboxes on a certain date. Enter a Subject and a Body for the Notice. A list of mail merge fields can be found below, which can be used in the Body of the Notice. Use the Attachments tab at the top of the page to add attachments to the Notice.

Selecting Recipients

Recipients for notices are selected using the Recipients tab. The Add button on the right of the page is used to select students. The notice will be sent to all Insight accounts linked to that student, which includes both parental accounts and the Insight account of the student.

If the user has the following Role Option then they will always see a list of all academic classes when selecting recipients:
Manage > Notice Composer > Show All Subjects And Classes (On)

Otherwise the user will onlly see classes that they teach, when viewing academic classes. In this case there will be an option on the right of the page (before clicking the Add button) called Show All Classes which can be used to reveal all academic classes in the Recipients window.

Email and SMS

Notices sent using the notice composer can also be copied as emails and SMS messages. Insight requires some configuration before either of these types of messages can be sent. See the Communication setup page for further information about this.

Defer until & Hide notice

SMS

A copy of the notice can be sent to parents' mobile telephone numbers using the SMS parents option when composing a notice. This option will only appear if the user has the following role option:
Manage > Notice Composer > Allow SMS (On)

Limit to one per address

Email

Copies of notices can also be sent as emails to either students or to parents, using the Email Students and Email Parents options. There are no role options to disable these settings, however both can be enabled by default using the following Role Option:
Manage > Notice Composer > Email by default (On)

By default, emails from the Notice Composer will be sent from the email address specified in this preference:
Manage > Preferences > Email > Your Reply To email address
The email address of the staff member that sent the notice can also be added (resulting in both email addresses receiving replies from students/parents) if the staff member has the following Role Option enabled:
Manage > Notice Composer > Use Individual Reply Address

Private Response

The Allow Private Response option adds a Reply button to the notice which students and parents can use. Replies are always sent via email.
Replies will always be sent to the email address listed in this preference, if one has been added:
Manage > Preferences > Email > Redirect all "contact" emails to this address
Otherwise replies will be sent to the email address listed in this preference:
Manage > Preferences > Email > Your Reply To email address

iThe Reply button will be hidden from parents if the Dynamic Parental role does not have the Contact staff option enabled.


BCC to Staff

The notice can also be BCC'd to staff if required, using the CC Staff tab. Every staff member with an Insight account will be listed. A blind copy of the notice can be sent to each staff member by either email or SMS, providing their Insight account has an email address/mobile telephone number associated to it.

The user composing the notice will only be able to send BCCs via SMS if they have the following Role Option enabled:
Manage > Notice Composer > Allow SMS (On)

Mail Merge Fields

Mail merge fields can be used in notices sent from Insight. Simply type any of the merge fields below to pull data into your notices:

Mailmerge field Ouput
{adno} Admission Number
{onroll} Whether the pupil is on roll or not
{name} The pupil's fullname i.e. John Smith
{listname} The pupil's surname followed by forename i.e. Smith, John
{gender} The pupil's gender
{year} The year group the pupil belongs to
{reg} The registration group the pupil belongs to
{forename} The pupil's legal forename
{chosenforename} The pupil's chosen forename
{legalsurname} The pupil's legal surname
{surname} The pupil's chosen surname
{house} The house the pupil belongs to
{dol} The pupil's date of leaving
{heshe} Either he or she, depending on the pupil's gender
{himher} Either him or her, depending on the pupil's gender
{hishers} Either his or hers, depending on the pupil's gender
{hisher} Either his or her, depending on the pupil's gender
{sondaughter} Either son or daughter, depending on the pupil's gender
{himselfherself} Either himself or herself, depending on the pupil's gender


Editing and Deleting Notices

Notices can be edited and deleted from the Notice Composer page. In both of these cases, the recipients will see the updated/deleted Notice, not the original Notice. This only applies to Notices within Insight; emails and SMS messages cannot be altered or deleted once they have been sent.

Users may be given access to each other's notices if required, using the following Role Option:
Manage > Notice Composer > Show other users notices (On)

Student and Parent View

Students and Parents can access Notices via the Notices page. The Role Option required for this is:
General > Notices (On)

The Notices page is found via:
General > Notices

The notice page will show a list of the messages that have been sent to the user via the Insight Notice Composer. Some automatically generated notices may also appear here. One month's messages are shown at a time. The arrow buttons at the top of the page can be used to view previous or future month's messages.

Notices will be ordered chronologically, either earliest to latest or vice versa depending on the following preference:
Manage > Preferences > Notices > Order Notices Newest First

It is also possible to display a Notices section on the Snapshot page, which has its own set of Role Options and settings.

Automatic Notices for Users

Insight can produce many notices automatically for users, in various circumstance as described below.

Calendar Events

Several SIMS calendar events can be displayed on the Notices page in Insight. You can select the events that you would like to display using the following preference:
Manage > Preferences > Notices > Show These SIMS Events (On)

Each type of event that can be displayed will be listed. Turn the events on or off as required.

Messages from PARS

Manaage > Preferences > PARS > Include PARS communications in notices

Unexplained Absences

A Notice will automatically be generated for unexplained absences (N codes) for students, if the following Role Option is enabled:
Attendance > Report Absences (On)

The Notice will show a list of dates on which the student has N codes. The title of the Notice will always read "Unexplained Absences" but the body of the Notice can be edited. The body of the Notice will begin with the text from the following preference, followed by a list of dates on which the student has N codes for their attendance:
Manage > Preferences > Notices > Notice To Use For Unexplained Absence

Users will be able to click on some or all of the dates to access the Report Absences page for those dates if the following Role Option is enabled:
Attendance > Report Absences > Allow reporting of historical absences (On)
Dates which are upto this many days in the past will be clickable:
Attendance > Report Absences > Maximum age of absence in days

The dates of recent attendance codes can be hidden using the following preferences:
Manage > Preferences > Attendance > Hide marks in attendance summaries in the validation range (On) Manage > Preferences > Attendance > The number of days taken to validate attendance marks for attendance summaries (-1 for current week) This preference defines the number of days' attedance marks to be hidden

Data Collection

How on earth does this work?!

Linked Documents

  • Show public linked documents
  • public linked documents earliest date
  • do not show the following document types

Medical Events

Show medical events

Push Notifications

Manage > Preferences > Notices > Push message to use when new notices are created