Difference between revisions of "Test"

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<div>[[Image:notices02.jpg]]</div> <br> <br>
<div>[[Image:notices02.jpg]]</div> <br> <br>
==Automatic Notices for Users==
===Calendar Events===
===Messages from PARS===
===Unexplained Absences===
===Data Collection===

Revision as of 14:35, 20 August 2018

Creating Notices

Notices are internal Insight messages, sent to students and parents. The notice composer is used to create, edit and send notices. Copies of notices can also be sent as email or SMS messages.

Creating a new notice

Click on the Add button to create a new notice. The date given to a notice does not affect the time that it is sent; notices, emails and SMS messages are always 'sent' immediately. The notice will be visible to users on the Notices page, which is separated into months. The date entered when creating the notice determines which month the notice is recorded against on the Notices page.

The expiry date is used to force the notice to disappear from users' inboxes after a certain date. If an expiry date is not selected, Insight will determine when to hide the notice.

The notice will need to have a title and body for the message. The options to send the notice as an email or SMS are found at the top of the window. Notices can be edited and deleted after they are sent, and these changes will be made to the notice after it has already been sent. This is not possible for copies of the message sent via email or SMS.

There are two further tabs used to add attachments and recipients. Any files can be added as attachments. Recipients are added by selecting students; all users linked to that student will receive the notice.

Notice composer02.jpg

Mail merge fields

Mail merge fields can be used in notices sent from Insight. Simply type any of the merge fields below to pull data into your notices:

Mailmerge field Ouput
{adno} Admission Number
{onroll} Whether the pupil is on roll or not
{name} The pupil's fullname i.e. John Smith
{listname} The pupil's surname followed by forename i.e. Smith, John
{gender} The pupil's gender
{year} The year group the pupil belongs to
{reg} The registration group the pupil belongs to
{forename} The pupil's legal forename
{chosenforename} The pupil's chosen forename
{legalsurname} The pupil's legal surname
{surname} The pupil's chosen surname
{house} The house the pupil belongs to
{dol} The pupil's date of leaving
{heshe} Either he or she, depending on the pupil's gender
{himher} Either him or her, depending on the pupil's gender
{hishers} Either his or hers, depending on the pupil's gender
{hisher} Either his or her, depending on the pupil's gender
{sondaughter} Either son or daughter, depending on the pupil's gender
{himselfherself} Either himself or herself, depending on the pupil's gender

NB your merge fields do not need to appear in bold.

Editing notices

An existing notice can be edited by selecting a notice and clicking on the "Edit selected notice" button. The item in the recipient's inbox will be altered without having to resend the notice.

Deleting notices

A notice can be deleted by clicking on the "Delete selected notices" button. If a notice is deleted in here then parents will also no longer be able to view this notice.

Student and Parent View

The notice page will show a list of the messages that have been sent to or from the user via INSIGHT. INSIGHT will automatically generate some messages such as reminders to provide reasons for their child's absence, or calendar events such as half-term breaks. Messages can also be sent manually via the notice composer page.

These messages can have attachments (such as school newsletters) and may also be sent to the user by SMS or email if required. (For SMS the school will need to have an account with Text Anywhere - https://www.textanywhere.net/)

One month's messages are shown at a time. The arrow buttons at the top of the page can be used to view previous or future month's messages.

It is also possible to have a notices section displayed on the snapshot. This allows parents to quickly view any new notices while they are looking at an overview of the information about their child.


Automatic Notices for Users

Calendar Events

Messages from PARS

Unexplained Absences

Data Collection