Difference between revisions of "Test"

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Assignments are homeworks. Can be set in Insight, PARS or SIMS. Configuration is required if you want to send information via email or SMS. <br> <br>
+
The snapshot page gives an overview of information about the student. Various pieces of information can be displayed or hidden on this page. <br> <br>
  
−
Assignments are projects for pupils to complete in their own time - often called homework. Assignments can be created in Insight and viewed by parents or pupils. You can upload attachments to an assignment and record which pupils have and have not completed their homework. It is also possible for pupils to upload completed assignments which can be accessed online by staff. <br> <br>
+
The following Role Option is needed to access the Snapshot page: <br>
 +
''General > Snapshot'' (On) <br> <br>
  
−
If you have [http://www.tascsoftware.co.uk/software-titles/pars-connect/ PARS] then any assignments you have already created can be made visible through Insight, though pupils cannot upload their own documents for assignments created in PARS. <br> <br>
+
The page is accessed via: <br>
 +
'''General > Snapshot''' <br> <br>
  
−
=Managing Assignments=
+
The page can be renamed with the following Role Option: <br>
 +
''General > Snapshot > Alternative menu title'' <br> <br>
  
−
==Creating an Assignment==
+
=Notification bar=
  
−
[[Image:assign1.jpg|thumb]]
+
[[Image:snapshot_top_bar.png|thumb|The Notification bar of the Snapshot page showing Notices, Assignments and Surveys]]
  
−
The role options required to create an assignment are: <br>
+
The bar at the top of the page will show coloured boxes if the pupil has any new '''[[notices]]''' or '''[[assignments]]''', or has been invited to take part in any '''[[surveys]]'''. Each of the boxes can be clicked on; this opens an area below the box showing the new notices/assignments/surveys. <br> <br>
−
''Manage > Assignments'' (On) <br> <br>
 
  
−
To create an assignment, staff should go to: <br>
+
===Notices===
−
'''Manage > Assignments''' <br> <br>
 
  
−
Click '''Add''' to create a new assignment. This will take you to a new screen. Enter a '''Title''' for the assignment. The '''Issued''' date is the date that the homework is given to the students and the '''Due''' date is the deadline for the assignment to be completed. <br> <br>
+
The notices box can be turned on or off using the following '''[[role options|role option]]''': <br>
 +
''General > Snapshot > Notices'' <br> <br>
  
−
{{Note|Parents/students may or may not see assignments with an Issued date in the future. See the '''[[#Students and Parents View|Students and Parents View]]''' section below for further information.}} <br>
+
Clicking on the Notices section will either take the user to the '''[[Notices]]''' page, or expand the Notices box on the snapshot page to display up to 10 recent notices. This behaviour is determined by the following '''[[role options|role option]]''': <br>
 +
''General > Snapshot > Notices > Jump directly to notices screen'' <br> <br>
  
−
Enter the amount of time that you estimate the assignment will take to complete in the '''Expected''' field and a description of the task in the '''Detail''' section at the bottom of the window. In the '''Detail''' section you can edit the text (font, size, colour, etc.) and insert links to webpages (web addresses are automatically converted to links). <br> <br>
+
===Assignments===
  
−
The '''Submission in class''' option determines whether students will be able to upload their work via Insight. When this option is enabled students cannot upload their work via Insight. <br> <br>
+
The Assignments box can be turned on or off using the following '''[[role options|role option]]''': <br>
 +
''General > Snapshot > Assignments'' <br> <br>
  
−
Use the '''Attachments''' tab to upload files to your assignment. These attachments can be accessed by parents or pupils via Insight. The attachments are not included in any emails sent (see below for information regarding emails). <br> <br>
+
Assignments created in Insight will always be shown (providing they meet the conditions below). Additionally assignments from either SIMS or PARS can be shown. If you are not a PARS user then SIMS homework will automatically be displayed. See the '''[[PARS]]''' page for information about displaying assignments from PARS. <br> <br>
  
−
===Selecting Students===
+
Clicking on the Assignments section will either take the user to the '''[[Assignments]]''' page, or expand the Assignments box on the snapshot page to display up to 10 recent assignments. This behaviour is determined by the following '''[[role options|role option]]''': <br>
 +
''General > Snapshot > Assignments > Jump directly to assignments screen'' <br> <br>
  
−
Click the '''Assignees''' tab to select the students that you are going to issue the assignment to. Use the options on the left of the screen to find groups such as classes and registration groups. Select each group that you want the assignment to be issued to. When you select a class, all of the pupils in that class will appear on the right hand side. You can deselect specific students from that list if you wish. <br> <br>
+
The following '''[[roles|role options]]''' will determine whether certain Assignments are displayed or hidden in Insight: <br>
 +
{| cellpadding="5" cellspacing="0" border="1" style="border:solid 1 #CCC; border-collapse:collapse"
 +
|''General > Snapshot > Only show unfinished assignments||Assignments with a Status of Complete will be hidden
 +
|-
 +
|''General > Assignments > Earliest||Assignments created prior to this date will not be shown
 +
|-
 +
|''General > Assignments > Rolling archive in weeks||Assignments with a Due Date more than this number of weeks in the past will be hidden
 +
|-
 +
|''General > Assignments > Strip old open||Assignments with a Due Date in the past and with a Status of Pending will be hidden
 +
|-
 +
|''General > Assignments > Strip old complete||Assignments that are Complete will only be displayed if their Due Date is in the future
 +
|-
 +
|''General > Assignments > Strip future||Assignments which have an Issued Date in the future will be hidden
 +
|-
 +
|''General > Assignments > Include exceptions||Assignments with a Status of Exception will be displayed
 +
|} <br>
 +
 
 +
===Surveys===
  
−
If you only see academic classes that you teach and want to issue an assignment to another class, click the '''Show all classes''' option at the top of the window. Collapse then expand the '''Class''' section on the left of the window and all subjects will now be shown. The '''Show all classes''' option can always be turned on using the following role option: <br>
+
The surveys box will appear if the user has been invited to take part in a survey. There is no role option to turn this off. Click on the name of a survey will open the '''[[surveys]]''' page. <br> <br>
−
''Manage > Assignments > Show all subjects and classes'' (On) <br> <br>
 
  
−
It is also possible to create assignments for user defined groups. Click on the '''User defined''' section to see a list of the user defined groups from SIMS. The following role option is required to see the '''User defined''' section (which appears immediately below '''Classes''' and '''Pastoral''' sections): <br>
+
The surveys box can be renamed with this role option: <Br>
−
''Manage > Assignments > Show user defined groups'' (On) <br> <br>
+
''Snapshot > Label surveys as'' <br> <br>
  
−
===Emails and SMS===
+
===Unexplained Absences===
  
−
When creating an assignment you may see options allowing the assignment information to be sent via email or SMS. <br> <br>
+
The Unexplained Absences section will display automatically if the student has any N codes in their attendance, unless the following preference includes the student's year group: <br>
 +
''Attendance > Hide the Report Absences menu item for the following years'' <br> <br>
  
−
* Email Students
+
Each date or date range where a student has N codes will be listed. Users can click on these date ranges to access the '''[[report absences]]''' page if the following '''[[roles|role options]]''' are used: <br>
−
:This will send an email to the students' work email addresses from SIMS, or to the email from their Insight user account if pupils have their own accounts. To see this option the school must have purchased the '''[[AD links]]''' module for Insight and you must have the following role option enabled: <br>
+
''Attendance > Report absences'' (On) <br>
−
:''Manage > Assignments > Allow Email notification'' (On) <br> <br>
+
''Attendance > Report absences > Allow reporting of historical absences'' (On) <br>
 +
''Attendance > Report absences > Maximum age of absence in days'' (absences are not older than this many days) <br> <br>
  
−
* Email Parents <br>
+
It is possible to delay attendance data from being displayed in Insight. Delayed attendance data will not be counted in the Unexplained Absences box. The following '''[[preferences]]''' are used to enable the delay in Insight: <br>
−
:This will send an email to all of the parental Insight accounts, that are linked to the students that the assignment is given to. In order to see this option you must have the following role option enabled: <br>
+
''Attendance > Hide marks in attendance summaries in the validation range'' (On) <br>
−
:''Manage > Assignments > Allow Email notification'' (On) <br>
+
''Attendance > The number of days taken to validate attendance marks for attendance summaries'' <br> <br>
−
:''Manage > Assignments > Allow Email notification to parents'' (On) <br> <br>
 
  
−
*SMS <br>
+
=Alerts=
−
:This will send an email to all of the parental Insight accounts, that are linked to the students that the assignment is given to. In order to see this option you must have the following role option enabled: <br>
 
−
:''Allow SMS notification'' (On) <br> <br>
 
  
−
{{Note|Insight needs to be configured in order to send emails and SMS messages. See the '''[[communication setup]]''' page for further information.}} <br>
+
[[Image:snapshot_alerts.png|thumb|The Alerts section of the Snapshot page, shown without and with rules used]]
  
−
==Marking assignments and giving feedback==
+
The alerts bar will appear beneath the Notifications bar. There are options (described below) to turn off specific parts of the Alerts section. Alternatively the following '''[[roles|role option]]''' can be used to disable the entire Alerts section: <br>
 +
''General > Snapshot > Alerts'' <br> <br>
  
−
[[Image:ass2.jpg|thumb|Students with different statuses for their assignments. One student has uploaded their work using Insight.]]
+
The Alerts bar can show information about positive and negative behaviour, attendance and exclusions. The alerts boxes will be coloured green, yellow or red based on the pupil's number of behaviour points/attendance percentage/number of exclusions. The boundaries for these colours are set in SIMS via: <br>
 +
'''Tools > Setups > Student teacher view''' <br> <br>
  
−
The role options required to mark an assignment and give feedback are: <br>
+
These boundaries can be displayed or hidden using the following role options: <br>
−
''Manage > Assignments'' (On) <br> <br>
+
''General > Snapshot > Alerts > showing rules used for Behaviour <br>
 +
''General > Snapshot > Alerts > showing rules used for Achievements <br>
 +
''General > Snapshot > Alerts > showing rules used for Attendance <br>
 +
''General > Snapshot > Alerts > showing rules used for Exclusions <br> <br>
  
−
To do this, staff should go to: <br>
+
Additionally, the following role option changes the colouring for exclusions so that 0 exclusions is shown as green and any other number is shown as red: <br>
−
'''Manage > Assignments''' <br> <br>
+
''General > Snapshot > Alerts > All Exclusions are unacceptable <br> <br>
  
−
Select the assignment you would like to deal with then click '''Edit'''. Click on the "Assignees" tab in the window that opens. Each pupil will be listed with an icon next to their name. The icon represents the status of their assignment: <br> <br>
+
===Achievements and Behaviours===
  
−
{|cellpadding="5" cellspacing="0" border="0.5"
+
The following '''[[role options]]''' affect the information shown in the Achievements and Behaviours Alert boxes: <br>
−
|[[Image:open1.jpg|24px]]||Issued||The pupil has not yet submitted the assignment
+
 
 +
{| cellpadding="5" cellspacing="0" border="1" style="border:solid 1 #CCC; border-collapse:collapse"
 +
|''General > Snapshot > using behaviour incidents in the range''||This is the date used to calculate the numbers shown in the Alert boxes
 
|-
 
|-
−
|[[Image:complete1.jpg|24px]]||Complete||The pupil has completed the assignment
+
|''General > Snapshot > use points instead of events for behaviour''||The Alerts will either show the number of incidents that the student has received, or the number of points from those incidents
 +
|} <br>
 +
 
 +
The following '''[[role options]]''' also must be enabled for the user to see the Achievements and Behaviour Alert boxes: <br>
 +
{| cellpadding="5" cellspacing="0" border="1" style="border:solid 1 #CCC; border-collapse:collapse"
 +
|''Behaviour > Achievements''||This is must be On for the user to see the Achievements Alert
 +
|-
 +
|''General > Snapshot > including Achievements''||This is must be On for the user to see the Achievements Alert
 
|-
 
|-
−
|[[Image:exception1.jpg|24px]]||Exception||The pupil has been excused from completing the assignment
+
|''Behaviour > Behaviour''||This is must be On for the user to see the Behaviour Alert
 
|-
 
|-
−
|[[Image:incomplete1.jpg|24px]]||Incomplete||The pupil has failed to complete the assignment
+
|''General > Snapshot > including Behaviour''||This is must be On for the user to see the Behaviour Alert
 
|} <br>
 
|} <br>
  
−
Click on an icon to toggle to the next status or use the '''Set all Issued to received''' to change the statuses in bulk. <br> <br>
+
Behaviour incidents will not be included if they were issued within the number of days set in the following '''[[preferences|preference]]''': <br>
 +
''Behaviour > The number of days taken to validate negative behaviour records'' <br> <br>
  
−
Click '''Feedback''' if you would like to leave feedback about a student's work. This feedback can be viewed by both students and parents. Insight will not send email or SMS notifications about assignment feedback. <br> <br>
+
Users can be prevented from accessing the Achievements or Behaviours pages using the following '''[[preferences|preference]]''', but this will not hide the Alert boxes on the snapshot page: <br>
 +
''Behaviour > Hide behaviour menu items for the following years'' <br> <br>
  
−
If a student has uploaded their work via Insight then you will see a button in the '''Evidence''' column. Click this button to view and download the files that the student has uploaded. <br> <br>
+
===Attendance===
  
−
===Additional Options===
+
The Attendance Alert box will show the student's percentage attendance based on sessions (AM and PM only). This can be turned off using the following '''[[role option]]''': <br>
 +
''General > Snapshot > Including attendance for years'' <br>
 +
(Setting this option as an asterisk will display the alert for all year groups. Alternatively, each year group can by type, separated by a plus symbol e.g. 7+8+9) <br> <br>
  
−
The following role options will decide whether previous assignments will be displayed: <br> <br>
+
===Exclusions===
  
−
{|
+
The Exclusions tab will show the number of days that a student has been excluded in exclusion in SIMS. The Exclusions alert can be turned on or off using the following role option: <br>
−
|'''Manage > Assignments > Include older assignments||Assignments that were issued more than 1 month ago will be displayed
+
''General > Snapshot > Including Exclusion'' <br> <br>
−
|-
 
−
|''Manage > Assignments > Rolling archive in weeks||Assignments whose due date was up to this number of weeks ago will be displayed
 
−
|} <br>
 
  
−
==Accessing Other Staff Members' Assignments==
+
=Information panels=
  
−
[[Image:assignmentpermissions1.jpg|thumb]]
+
===Today's attendance===
  
−
When dealing with Assignments, by default staff will only be able to see their own assignments. Certain staff, such as Heads of Department, may need access to view Assignments created by other staff members. The Assignment Permissions page is used to grant this access for staff. The Assignment Permissions page is only available to admin users. <br> <br>
+
[[Image:snap_today.jpg|thumb|The Today's Attendance section of the Snapshot page]]
  
−
The role option required to access the Assignment Permissions page is: <br>
+
This will show the pupil's attendance to school today. This panel can show the AM and PM registers, lesson registers, or both. <br> <br>
−
''Manage > Assignments'' (On) <br> <br>
 
  
−
The Assignment Permissions page is accessed via: <br>
+
{{Note|Note that this panel does not take account of the [[preferences#The number of days taken to validate attendance marks for attendance summaries (-1 for current week)|validation range preference]] and will show today's attendance in real time, including registers that have not been completed.}}
−
'''Manage > Assignment Permissions''' <br> <br>
+
<br>
  
−
A '''User name''' dropdown appears at the top left of the page which contains a list of staff members. Select a staff member who needs access to other staff members' assignments. <br> <br>
+
====Hiding attendance====
  
−
The main section of this page shows all of the staff at school with an '''On/Off''' button next to their name. The staff member selected in the '''User name''' dropdown at the top left will be able to view assignments created by any staff whose '''On/Off''' button is set to On. <br> <br>
+
{| cellpadding="5" cellspacing="0" border="1" style="border:solid 1 #CCC; border-collapse:collapse"
 +
|''General > Snapshot > Current Attendance''||Show/Hide the entire panel
 +
|-
 +
|''General > Snapshot > show sessions for years''||Use * to show sessions for all years, or enter years separated by a plus symbol to display for specific years only. Use 99 (or another non-existent year) to hide for all students
 +
|-
 +
|''General > Snapshot > show lessons for years''||Use * to show lessons for all years, or enter years separated by a plus symbol to display for specific years only. Use 99 (or another non-existent year) to hide for all students
 +
|} <br>
  
−
=Students and Parents View=
+
The following '''[[preferences]]''' can also be used to hide attendance codes: <br>
  
−
[[Image:assignment_list2.jpg|thumb]]
+
{| cellpadding="5" cellspacing="0" border="1" style="border:solid 1 #CCC; border-collapse:collapse"
−
 
+
|Attendance > Only use AM sessions||PM registers will not be displayed
−
The role option required to access the Assignment Permissions page is: <br>
+
|-
−
''Manage > Assignments'' (On) <br> <br>
+
|Lesson marks > Hide all references to lesson marks||All lesson marks will be hidden
−
 
+
|} <br>
−
The Assignment Permissions page is accessed via: <br>
 
−
'''General > Assignments''' <br>
 
−
The user may also be able to access assignments via the '''[[Snapshot]]''' page. <br> <br>
 
−
 
 
−
The assignments page will show a list of current and previous assignments. Various information is shown about each assignment, such as the issued date, due date and status. <br> <br>
 
  
−
Users will be able to download any attachments that have been added to the assignment. If the assignment was configured to allow pupils to submit their work online then users can click the Evidence button to open a window which allows them to upload a document. Staff will then be able to access these documents via the '''manage assignments''' page (see the '''[[#Marking assignments and giving feedback|Marking assignments and giving feedback]]''' section above for further information). <br> <br>
+
Additionally the settings in SIMS affect whether or not AM and PM registers are shown. The settings in SIMS are found via: <br>
 +
''Tools > Setups > Attendance Setup > Registration Organisation'' <br>
 +
(If Lesson Groups AM/PM are selected, the corresponding AM/PM register will be hidden from the Today's Attendance section in Insight) <br> <br>
  
−
===Options to Configure This Page===
+
====Hiding Information====
  
−
There are several role options that affect the Assignments page for students and parents. The role options are found via: <br>
+
The rooms, times of lessons and student's attendance to each lesson can be displayed or hidden using the following role options: <br>
−
''General > Assignments > ...'' <br> <br>
 
  
−
{| cellpadding="5" cellspacing="0" border="0.5"
+
{| cellpadding="5" cellspacing="0" border="1" style="border:solid 1 #CCC; border-collapse:collapse"
−
|''Earliest||Homeworks created prior to this date will not be shown
+
|''General > Snapshot > show Rooms''||Show the room in which each lesson or session is taking place
 
|-
 
|-
−
|''Rolling archive in weeks||Assignments with a '''Due date''' more than this number of weeks in the past will be hidden
+
|''General > Snapshot > show times''||Show the start and end time of each lesson and session
 
|-
 
|-
−
|''Strip old open||Assignments that were created in PARS, with a '''Due date''' in the past and with a '''Status''' of pending will be hidden
+
|''General > Snapshot > show attendance symbols||Show the student's attendance to each lesson or session
 +
|} <br>
 +
 
 +
If you are showing students' attendance, the following symbols will be used: <br>
 +
{| cellpadding="5" cellspacing="0" border="1" style="border:solid 1 #CCC; border-collapse:collapse"
 +
|[[Image:snap_pres.png]]||Present
 
|-
 
|-
−
|''Strip old complete||Assignments that are complete will only be displayed if their '''Due date''' is in the future
+
|[[Image:snap_absent.png]]||Absent
 
|-
 
|-
−
|''Strip future||Assignments which have a '''Issued Date''' in the future will be hidden
+
|[[Image:snap_late.png]]||Late
 
|-
 
|-
−
|''Show status column||This will display the '''Status''' of the assignment. If this option is disabled the Assignments section on the '''[[Snapshot]]''' page will show 0 assignments.
+
|[[Image:snap_nomark.png]]||Register not taken
 
|-
 
|-
−
|''Show mark column||Show the grade given for the assignment. Grades can only be given to assignments created in <span class="plainlinks">'''[http://www.tascsoftware.co.uk/software-titles/pars-connect/ PARS]'''</span>
+
|[[Image:snap_future.png]]||Register in the future
−
|-
+
|} <br>
−
|''Show user check column||This shows a column where the user can 'tick' assignments that they have completed. This is for their use only and does not get displayed to staff
+
 
−
|-
+
If attendance symbols are being displayed then you can also allow users to hover over the attendance symbols to see the student's actual attendance code using this role option: <br>
−
|''Include exceptions||This option displays assignments where the student has been given a '''Status''' of Exception
+
Snapshot > show hover over descriptions <br> <br>
−
|-
+
 
−
|''Order by issued date||The assignments will be ordered by their '''Issued date''', rather than their '''Due date'''
+
===Cumulative Attendance===
−
|-
+
 
−
|''Group by subject||Assignments of the same subject will be grouped together
+
The Cumulative Attendance section shows a student's attendance as a line chart over the course of the academic year. This chart can be turned on for students in selected year groups using the following role option: <br>
−
|-
+
Snapshot > Cumulative attendance <br> <br>
−
|''Allow uploading evidence||Allows the users to upload their assignment work via Insight. This is not possible for SIMS homework
+
 
−
|} <br> <br>
+
This chart is affected by the following preference, which determines whether or not PM marks are counted for the student: <br>
 +
Attendance > Only use AM sessions <br> <br>
 +
 
 +
===Cumulative Behaviours===
 +
 
 +
The Cumulative Behaviour chart will show a running total of the student's negative behaviour over the course of the academic year. This chart can be turned on or off using the following role option: <br>
 +
''Snapshot > Cumulative behaviour'' <br> <br>
 +
 
 +
The following preference will cause the chart to show no data: <br>
 +
''Behaviour > Hide behaviour menu items for the following years'' <br> <br>
 +
 
 +
This role option will hide behaviour incidents issued prior to a certain date: <br>
 +
''Behaviour > Behaviour > Earliest'' <br> <br>
 +
 
 +
The following preference sets a validation period in days. During this period, behaviour incidents added will not be visible in Insight, including on the Cumulative Behaviour chart: <br>
 +
''Behaviour > The number of days taken to validate negative behaviour records'' <Br> <br>
 +
 
 +
If the following role option is enabled then behaviour incidents with a points value of zero will be hidden from the chart: <br>
 +
''Behaviour > Hide zero point items'' <br> <br>
 +
 
 +
===Cumulative Achievements===
 +
 
 +
The Cumulative Achievements chart will show a running total of the student's positive behaviour over the course of the academic year. This chart can be turned on or off using the following role option: <br>
 +
''General > Snapshot > Cumulative achievements '' <br> <br>
 +
 
 +
The following preference will cause the chart to show no data: <br>
 +
''Behaviour > Hide behaviour menu items for the following years'' <br> <br>
 +
 
 +
This role option will hide achievements issued prior to a certain date: <br>
 +
''Behaviour > Achievements > Earliest'' <br> <br>
 +
 
 +
If the following role option is enabled then behaviour incidents with a points value of zero will be hidden from the chart: <br>
 +
''Behaviour > Hide zero point items'' <br> <br>
 +
 
 +
===Recent behaviours===
 +
 
 +
The recent behaviour panel will show the three most recent behaviour incidents for the student. These could be positive or negative. Positive incidents will be displayed if the [[Achievements]] role option is turned on and negatives will show if the [[Behaviours]] role option is turned on. <br> <br>
 +
 
 +
The Recent Behaviour panel will show the three most recent behaviour incidents for the student. These could be positive or negative. The Recent Behaviour panel can be turned off using the following '''[[role option]]''' which will also remove the [[#Behaviour Summary|Behaviour Summary]] section from the Snapshot page. <br>
 +
General > Snapshot > Behaviour <br> <br>
 +
 
 +
The panel can also be renamed using the following role option: <br>
 +
''General > Snapshot > Use this title'' <br> <br>
 +
 
 +
Behaviour incidents will only be shown in the Recent Behaviours panel if they could also be shown on the '''[[Achievements]]''' or '''[[Behaviours]]''' pages in Insight. Therefore you can use the role options and preferences for Achievements and Behaviours to hide bheaviour incidents from the Recent Behaviours panel. <br> <br>
 +
 
 +
There is a preference to hide behaviour menu items for students in selected year groups. This preference also applies to the Recent Behaviours panel: <br>
 +
Behaviour > Hide behaviour menu items for the following years'' <br> <br>
 +
 
 +
===Detentions===
 +
 
 +
The detentions panel shows the three most recent detentions for the pupil. If any detentions are scheduled for the future they will take priority over detentions that have already passed. The '''[[role options|role option]]''' to enable this panel is found via: <br>
 +
''General > Snapshot > Detentions'' <br> <br>
 +
 
 +
Detentions earlier than the date set here will not be shown: <br>
 +
''Behaviour > Detentions > Earliest'' <Br> <br>
 +
 
 +
===Extra curricular===
 +
 
 +
The Extra Curricular panel shows the three most recent extra classes for the pupil. If any extra classes are scheduled for the future they will take priority over extra classes that have already passed. The '''[[role options|role option]]''' to enable this panel is found via: <br>
 +
''General > Snapshot > Extra Curricular'' <br> <br>
 +
 
 +
Detentions earlier than the date set here will not be shown: <br>
 +
''Attendance > Extra Curriculum > Earliest'' <Br> <br>
 +
 
 +
===Recent reports===
 +
 
 +
The reports panel will display any documents that have been recently added. The documents are pulled from the Linked Documents section in SIMS. This panel is enabled using the following '''[[role option]]''': <br>
 +
''General > Snapshot > Recent reports'' <br> <br>
 +
 
 +
Documents will only be displayed if the '''Last modified date''' from SIMS is within the number of days set in this '''[[role option]]''': <br>
 +
''General > Snapshot > Maximum age in days'' <br> <br>
 +
 
 +
Documents will only be displayed on the Snapshot page if they are also displayed in the '''[[subjects]]''' section of Insight. See the Subjects page for a list of role options and settings that determine whether or not documents are displayed. <br> <br>
 +
 
 +
===This Term's Attendance===
 +
 
 +
This Term's Attendance is chart which shows the student's attendance to each week at school. Attendance is shown week-by-week, so if a pupil is absent for a week their attendance will drop down to 0 on the graph, for that week. The chart can be turned on or off using the following role option: <br>
 +
Snapshot > This term's attendance <br> <br>
  
−
{{Note|Insight will display a '''Status''' of Late if an assignment that was created in PARS is marked as Complete more than 1 day after the '''Due date'''. To prevent this (so that Insight displays Complete instead of Late in these circumstances) use the following preference: <br>
+
During the first week of a new term, this chart will be blank. This is because Insight needs at least two data points before it can draw a line. You should have data showing from the second week of term onwards. <br> <br>
−
''PARS > Ignore PARS assignment handin dates''}}
 
−
<br>
 
  
−
=Reporting On Assignments=
+
===Custom Panels (snapshot.bolton.xml)===
  
−
Only assignments created in Insight can be reported on using Insight; assignments created in PARS can only be reported on by using PARS and likewise for SIMS homework. <br> <br>
+
You can also add custom panels to the Snapshot page. Each custom item needs to be created as a html page and saved in the _Personalisation folder. Once an item has been created, create a bolton file. You can have several bolton files. The filename will always be "snapshot_" followed by a distinct number e.g. snapshot_1.bolton snapshot_2.bolton etc.
  
−
There are three assignment reports available in Insight, which are listed below. The data on the '''Assignment Summary''' and '''Assignment Summary (Staff)''' reports are affected by the user's ability to view other staff members' assignments (see: the '''[[#Accessing Other Staff Members' Assignments|Accessing Other Staff Members' Assignments]]''' section above for further information). The '''Assignments Report''' will always show data about all staff. <br> <br>
+
The bolton files need to be in the following format: <br> <br>
  
−
===Assignment Summary===
+
<root>
 +
<title>Guidance</title>
 +
<url>https://[your Insight URL]/_Personalisation/example.html</url>
 +
<height>50</height>
 +
</root>
  
−
The role option required to access this report is: <br>
+
{{Note|Replace [your Insight address] with the URL you use for Insight}}
−
''Reports > Assignment summary'' (On) <br> <br>
 
  
−
This report is accessed via: <br>
+
The title will be shown on the snapshot page about the new item. The "example" part of the URL should be replaced with the name of the html file in the _Personalisation folder and the height is the number of pixels tall that the item will be. Items are always 300px wide. <br> <br>
−
'''Reports > Assignment Summary''' <br> <br>
 
  
−
The assignment summary report shows the assignments that have been issued to each of the subjects and classes. The assignments for each subject will be grouped together. Within each subject, you will see one row per assignment including which class the assignment was issued to, and the status that each pupil received. <br> <br>
+
Multiple snapshot.bolton files can be used by creating a new file and adding a number to the end of "snapshot" e.g. snapshot1.bolton.xml <br> <br>
  
−
===Assignment Summary (Staff)===
+
=Behaviour Summary=
  
−
The role option required to access this report is: <br>
+
[[Image:snap_behaviour_summary.jpg|thumb|The Snapshot Behaviour Summary]]
−
''Reports > Assignment summary (Staff)'' (On) <br> <br>
 
  
−
This report is accessed via: <br>
+
The following '''[[role option]]''' must be enabled to show the Behaviour Summary section. This role option will also enable the '''[[#recent behaviours|Recent Behaviours]]''' section of the snapshot page: <br>
−
'''Reports > Assignment Summary (Staff)''' <br> <br>
+
''General > Snapshot > Behaviour'' <br> <br>
  
−
This report shows a list of the assignments given, broken down by subject. Each assignment will show the class it was issued to, its issued date and due date, the staff member that issued it and any additional details. <br> <br>
+
There are sections for positive and negative behaviour within the Behaviour Summary section. Each can be turned on or off independently using the following '''[[role options]]''': <br>
 +
''General > Snapshot > Showing Achievements summary'' <br>
 +
''General > Snapshot > Showing Behaviour summary'' <br> <br>
  
−
===Assignments Report===
+
The Behaviour Summary will show behaviour incidents from the range specified in this role option: <br>
 +
''General > Snapshot > Using incidents in the range'' <br> <br>
  
−
The role option required to access this report is: <br>
+
A Cash-In section may also be shown, which will display the number of points that the student has spent on rewards, and the number of points currently available for them to spend. This feature is only available to '''[[PARS]]''' users. See the '''[[Cash In]]''' and '''[[PARS]]''' pages for more information. <br> <br>
−
''Reports > Assignments Report'' (On) <br> <br>
 
  
−
This report is accessed via: <br>
+
By default the Behaviour Summary section will show data based on the number of incidents given to a student. This can be changed to show the number of behaviour points from those incidents, using the following '''[[role option]]''': <br>
−
'''Reports > Assignments Report''' <br> <br>
+
''General > Snapshot > Use points instead of events for behaviour'' <br> <br>
  
−
Use the calendars at the top of the page to select the '''Start Date''' and '''End Date''' of the range that you would like to use on the report. <br> <br>
+
There is a preference to hide behaviour menu items for students in selected year groups. This preference can also apply to the Behaviour Summary section of the Snapshot page. The preference is found via: <br>
 +
''Behaviour > Hide behaviour menu items for the following years''
 +
In order for this preference to affect the Behaviour Summary section, the following '''[[role option]]''' must also be enabled: <br>
 +
''General > Snapshot > Follow Hide behaviour menu preference'' <br> <br>
  
−
The '''Report by Staff''' option will show the number of assignments that each staff member has issued, broken down by the subject that the assignments were issued to. The '''Report by Student''' option will show the number of assignments given to each student, broken down by subject and showing the status of each assignment. <br> <br>
+
Negative behaviour incidents will not be shown if this preference is used to hide them: <br>
 +
''Behaviour > The number of days taken to validate negative behaviour records'' <br> <br>
  
−
You can also use the '''Assignment filter''' or '''Name filter''' options to search for specific assignments, students or staff members. <Br> <br>
+
The Behaviour Summary section will not take account of any incidents that have been hidden from the '''[[Achievements]]''' or '''[[Behaviours]]''' pages, which both have their own role options that can cause incidents to be hidden. <br> <br>

Latest revision as of 10:23, 11 April 2019

The snapshot page gives an overview of information about the student. Various pieces of information can be displayed or hidden on this page.

The following Role Option is needed to access the Snapshot page:
General > Snapshot (On)

The page is accessed via:
General > Snapshot

The page can be renamed with the following Role Option:
General > Snapshot > Alternative menu title

Notification bar

The Notification bar of the Snapshot page showing Notices, Assignments and Surveys

The bar at the top of the page will show coloured boxes if the pupil has any new notices or assignments, or has been invited to take part in any surveys. Each of the boxes can be clicked on; this opens an area below the box showing the new notices/assignments/surveys.

Notices

The notices box can be turned on or off using the following role option:
General > Snapshot > Notices

Clicking on the Notices section will either take the user to the Notices page, or expand the Notices box on the snapshot page to display up to 10 recent notices. This behaviour is determined by the following role option:
General > Snapshot > Notices > Jump directly to notices screen

Assignments

The Assignments box can be turned on or off using the following role option:
General > Snapshot > Assignments

Assignments created in Insight will always be shown (providing they meet the conditions below). Additionally assignments from either SIMS or PARS can be shown. If you are not a PARS user then SIMS homework will automatically be displayed. See the PARS page for information about displaying assignments from PARS.

Clicking on the Assignments section will either take the user to the Assignments page, or expand the Assignments box on the snapshot page to display up to 10 recent assignments. This behaviour is determined by the following role option:
General > Snapshot > Assignments > Jump directly to assignments screen

The following role options will determine whether certain Assignments are displayed or hidden in Insight:

General > Snapshot > Only show unfinished assignments Assignments with a Status of Complete will be hidden
General > Assignments > Earliest Assignments created prior to this date will not be shown
General > Assignments > Rolling archive in weeks Assignments with a Due Date more than this number of weeks in the past will be hidden
General > Assignments > Strip old open Assignments with a Due Date in the past and with a Status of Pending will be hidden
General > Assignments > Strip old complete Assignments that are Complete will only be displayed if their Due Date is in the future
General > Assignments > Strip future Assignments which have an Issued Date in the future will be hidden
General > Assignments > Include exceptions Assignments with a Status of Exception will be displayed


Surveys

The surveys box will appear if the user has been invited to take part in a survey. There is no role option to turn this off. Click on the name of a survey will open the surveys page.

The surveys box can be renamed with this role option:
Snapshot > Label surveys as

Unexplained Absences

The Unexplained Absences section will display automatically if the student has any N codes in their attendance, unless the following preference includes the student's year group:
Attendance > Hide the Report Absences menu item for the following years

Each date or date range where a student has N codes will be listed. Users can click on these date ranges to access the report absences page if the following role options are used:
Attendance > Report absences (On)
Attendance > Report absences > Allow reporting of historical absences (On)
Attendance > Report absences > Maximum age of absence in days (absences are not older than this many days)

It is possible to delay attendance data from being displayed in Insight. Delayed attendance data will not be counted in the Unexplained Absences box. The following preferences are used to enable the delay in Insight:
Attendance > Hide marks in attendance summaries in the validation range (On)
Attendance > The number of days taken to validate attendance marks for attendance summaries

Alerts

The Alerts section of the Snapshot page, shown without and with rules used

The alerts bar will appear beneath the Notifications bar. There are options (described below) to turn off specific parts of the Alerts section. Alternatively the following role option can be used to disable the entire Alerts section:
General > Snapshot > Alerts

The Alerts bar can show information about positive and negative behaviour, attendance and exclusions. The alerts boxes will be coloured green, yellow or red based on the pupil's number of behaviour points/attendance percentage/number of exclusions. The boundaries for these colours are set in SIMS via:
Tools > Setups > Student teacher view

These boundaries can be displayed or hidden using the following role options:
General > Snapshot > Alerts > showing rules used for Behaviour
General > Snapshot > Alerts > showing rules used for Achievements
General > Snapshot > Alerts > showing rules used for Attendance
General > Snapshot > Alerts > showing rules used for Exclusions

Additionally, the following role option changes the colouring for exclusions so that 0 exclusions is shown as green and any other number is shown as red:
General > Snapshot > Alerts > All Exclusions are unacceptable

Achievements and Behaviours

The following role options affect the information shown in the Achievements and Behaviours Alert boxes:

General > Snapshot > using behaviour incidents in the range This is the date used to calculate the numbers shown in the Alert boxes
General > Snapshot > use points instead of events for behaviour The Alerts will either show the number of incidents that the student has received, or the number of points from those incidents


The following role options also must be enabled for the user to see the Achievements and Behaviour Alert boxes:

Behaviour > Achievements This is must be On for the user to see the Achievements Alert
General > Snapshot > including Achievements This is must be On for the user to see the Achievements Alert
Behaviour > Behaviour This is must be On for the user to see the Behaviour Alert
General > Snapshot > including Behaviour This is must be On for the user to see the Behaviour Alert


Behaviour incidents will not be included if they were issued within the number of days set in the following preference:
Behaviour > The number of days taken to validate negative behaviour records

Users can be prevented from accessing the Achievements or Behaviours pages using the following preference, but this will not hide the Alert boxes on the snapshot page:
Behaviour > Hide behaviour menu items for the following years

Attendance

The Attendance Alert box will show the student's percentage attendance based on sessions (AM and PM only). This can be turned off using the following role option:
General > Snapshot > Including attendance for years
(Setting this option as an asterisk will display the alert for all year groups. Alternatively, each year group can by type, separated by a plus symbol e.g. 7+8+9)

Exclusions

The Exclusions tab will show the number of days that a student has been excluded in exclusion in SIMS. The Exclusions alert can be turned on or off using the following role option:
General > Snapshot > Including Exclusion

Information panels

Today's attendance

The Today's Attendance section of the Snapshot page

This will show the pupil's attendance to school today. This panel can show the AM and PM registers, lesson registers, or both.

iNote that this panel does not take account of the validation range preference and will show today's attendance in real time, including registers that have not been completed.


Hiding attendance

General > Snapshot > Current Attendance Show/Hide the entire panel
General > Snapshot > show sessions for years Use * to show sessions for all years, or enter years separated by a plus symbol to display for specific years only. Use 99 (or another non-existent year) to hide for all students
General > Snapshot > show lessons for years Use * to show lessons for all years, or enter years separated by a plus symbol to display for specific years only. Use 99 (or another non-existent year) to hide for all students


The following preferences can also be used to hide attendance codes:

Attendance > Only use AM sessions PM registers will not be displayed
Lesson marks > Hide all references to lesson marks All lesson marks will be hidden


Additionally the settings in SIMS affect whether or not AM and PM registers are shown. The settings in SIMS are found via:
Tools > Setups > Attendance Setup > Registration Organisation
(If Lesson Groups AM/PM are selected, the corresponding AM/PM register will be hidden from the Today's Attendance section in Insight)

Hiding Information

The rooms, times of lessons and student's attendance to each lesson can be displayed or hidden using the following role options:

General > Snapshot > show Rooms Show the room in which each lesson or session is taking place
General > Snapshot > show times Show the start and end time of each lesson and session
General > Snapshot > show attendance symbols Show the student's attendance to each lesson or session


If you are showing students' attendance, the following symbols will be used:

Snap pres.png Present
Snap absent.png Absent
Snap late.png Late
Snap nomark.png Register not taken
Snap future.png Register in the future


If attendance symbols are being displayed then you can also allow users to hover over the attendance symbols to see the student's actual attendance code using this role option:
Snapshot > show hover over descriptions

Cumulative Attendance

The Cumulative Attendance section shows a student's attendance as a line chart over the course of the academic year. This chart can be turned on for students in selected year groups using the following role option:
Snapshot > Cumulative attendance

This chart is affected by the following preference, which determines whether or not PM marks are counted for the student:
Attendance > Only use AM sessions

Cumulative Behaviours

The Cumulative Behaviour chart will show a running total of the student's negative behaviour over the course of the academic year. This chart can be turned on or off using the following role option:
Snapshot > Cumulative behaviour

The following preference will cause the chart to show no data:
Behaviour > Hide behaviour menu items for the following years

This role option will hide behaviour incidents issued prior to a certain date:
Behaviour > Behaviour > Earliest

The following preference sets a validation period in days. During this period, behaviour incidents added will not be visible in Insight, including on the Cumulative Behaviour chart:
Behaviour > The number of days taken to validate negative behaviour records

If the following role option is enabled then behaviour incidents with a points value of zero will be hidden from the chart:
Behaviour > Hide zero point items

Cumulative Achievements

The Cumulative Achievements chart will show a running total of the student's positive behaviour over the course of the academic year. This chart can be turned on or off using the following role option:
General > Snapshot > Cumulative achievements

The following preference will cause the chart to show no data:
Behaviour > Hide behaviour menu items for the following years

This role option will hide achievements issued prior to a certain date:
Behaviour > Achievements > Earliest

If the following role option is enabled then behaviour incidents with a points value of zero will be hidden from the chart:
Behaviour > Hide zero point items

Recent behaviours

The recent behaviour panel will show the three most recent behaviour incidents for the student. These could be positive or negative. Positive incidents will be displayed if the Achievements role option is turned on and negatives will show if the Behaviours role option is turned on.

The Recent Behaviour panel will show the three most recent behaviour incidents for the student. These could be positive or negative. The Recent Behaviour panel can be turned off using the following role option which will also remove the Behaviour Summary section from the Snapshot page.
General > Snapshot > Behaviour

The panel can also be renamed using the following role option:
General > Snapshot > Use this title

Behaviour incidents will only be shown in the Recent Behaviours panel if they could also be shown on the Achievements or Behaviours pages in Insight. Therefore you can use the role options and preferences for Achievements and Behaviours to hide bheaviour incidents from the Recent Behaviours panel.

There is a preference to hide behaviour menu items for students in selected year groups. This preference also applies to the Recent Behaviours panel:
Behaviour > Hide behaviour menu items for the following years

Detentions

The detentions panel shows the three most recent detentions for the pupil. If any detentions are scheduled for the future they will take priority over detentions that have already passed. The role option to enable this panel is found via:
General > Snapshot > Detentions

Detentions earlier than the date set here will not be shown:
Behaviour > Detentions > Earliest

Extra curricular

The Extra Curricular panel shows the three most recent extra classes for the pupil. If any extra classes are scheduled for the future they will take priority over extra classes that have already passed. The role option to enable this panel is found via:
General > Snapshot > Extra Curricular

Detentions earlier than the date set here will not be shown:
Attendance > Extra Curriculum > Earliest

Recent reports

The reports panel will display any documents that have been recently added. The documents are pulled from the Linked Documents section in SIMS. This panel is enabled using the following role option:
General > Snapshot > Recent reports

Documents will only be displayed if the Last modified date from SIMS is within the number of days set in this role option:
General > Snapshot > Maximum age in days

Documents will only be displayed on the Snapshot page if they are also displayed in the subjects section of Insight. See the Subjects page for a list of role options and settings that determine whether or not documents are displayed.

This Term's Attendance

This Term's Attendance is chart which shows the student's attendance to each week at school. Attendance is shown week-by-week, so if a pupil is absent for a week their attendance will drop down to 0 on the graph, for that week. The chart can be turned on or off using the following role option:
Snapshot > This term's attendance

During the first week of a new term, this chart will be blank. This is because Insight needs at least two data points before it can draw a line. You should have data showing from the second week of term onwards.

Custom Panels (snapshot.bolton.xml)

You can also add custom panels to the Snapshot page. Each custom item needs to be created as a html page and saved in the _Personalisation folder. Once an item has been created, create a bolton file. You can have several bolton files. The filename will always be "snapshot_" followed by a distinct number e.g. snapshot_1.bolton snapshot_2.bolton etc.

The bolton files need to be in the following format: 

<root>
<title>Guidance</title>
<url>https://[your Insight URL]/_Personalisation/example.html</url>
<height>50</height>
</root>
iReplace [your Insight address] with the URL you use for Insight

The title will be shown on the snapshot page about the new item. The "example" part of the URL should be replaced with the name of the html file in the _Personalisation folder and the height is the number of pixels tall that the item will be. Items are always 300px wide.

Multiple snapshot.bolton files can be used by creating a new file and adding a number to the end of "snapshot" e.g. snapshot1.bolton.xml

Behaviour Summary

The Snapshot Behaviour Summary

The following role option must be enabled to show the Behaviour Summary section. This role option will also enable the Recent Behaviours section of the snapshot page:
General > Snapshot > Behaviour

There are sections for positive and negative behaviour within the Behaviour Summary section. Each can be turned on or off independently using the following role options:
General > Snapshot > Showing Achievements summary
General > Snapshot > Showing Behaviour summary

The Behaviour Summary will show behaviour incidents from the range specified in this role option:
General > Snapshot > Using incidents in the range

A Cash-In section may also be shown, which will display the number of points that the student has spent on rewards, and the number of points currently available for them to spend. This feature is only available to PARS users. See the Cash In and PARS pages for more information.

By default the Behaviour Summary section will show data based on the number of incidents given to a student. This can be changed to show the number of behaviour points from those incidents, using the following role option:
General > Snapshot > Use points instead of events for behaviour

There is a preference to hide behaviour menu items for students in selected year groups. This preference can also apply to the Behaviour Summary section of the Snapshot page. The preference is found via:
Behaviour > Hide behaviour menu items for the following years In order for this preference to affect the Behaviour Summary section, the following role option must also be enabled:
General > Snapshot > Follow Hide behaviour menu preference

Negative behaviour incidents will not be shown if this preference is used to hide them:
Behaviour > The number of days taken to validate negative behaviour records

The Behaviour Summary section will not take account of any incidents that have been hidden from the Achievements or Behaviours pages, which both have their own role options that can cause incidents to be hidden.

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