Parents evenings

Overview

Parents Evenings within INSIGHT, allows parents to make bookings with staff for parents evenings. Bookings are made on a first-come-first-served basis.

In order to use Parents Evening fucntionality in INSIGHT, you will need to have purchased the 'Parents Evening' INSIGHT Optional Add-On.
To check if you have this - you can navigate to 'Reports' > 'Licence Details'.

Admin Configuration

Admin/Staff Role Options Required for Parents Evenings Access

Parents Evening Preferences

In order to be able to firstly access Parents evening functionality within INSIGHT as to be able to create a parents evening you will need to make sure that Parents Evenings (which can be found within the 'Events' section of 'Role options) is enabled within your admin role.

You will also want to review

In order to allow access to Parents Evening functionality to Parents:

Create a new Parents Evening

In order to create a new parents evening:

You can also upload a document for parents to download for guidance - which may be a floor plan of the area used for the parents evening, or guidance for using Insight.

Parents View

Parents can make bookings with staff by clicking the time that they want, next to the staff member's name. There will also be an icon showing the subject for each teacher and a tick next to any teacher with whom the parent already has an appointment. You can set a maximum number of bookings per parent if required.

The Parents Evening page will show a list of staff that are available for the evening, and a list of the appointments that the parent has made so far. Parents will see a list of times next to each staff member, which represent available slots to see that member of staff.

Managing bookings

When parents book time slots, you will see data appear blah bah blah...... if parent contacts you directly and are unable to book their own time slots, you can manage their bookings by blah blah based on your user permissions. As admin you will have access to all time slots, as class teacher you will only see bookings and classes relevant to you...blah blah

Schedule

Staggering Unavailable Slots/Staff Breaks

EXCLUDING -

Reports

following reports available:

=Staff=
Staff Staff bookings with photos
Staff bookings without photos
Staff bookings with photos without looking up names
Staff bookings without photos without looking up names
Staff with free appointments
Staff with bookings
Bookings for individual staff
Bookings for individual staff with photos

Students

Students Students with bookings
Students without bookings
Students without bookings by form
Students without bookings by house
Students without bookings over a range
Students without bookings by form over a range
Students without bookings group creation
Students with and without bookings
Bookings for individual students
Bookings for individual students (no parent names)


=Parents=
Parents Booked by user
All bookings
All bookings (no parent names)
All bookings export
All bookings export (cohabitees only)
All bookings export (cohabitees only no singletons)

=Miscellaneous=

Excluded classes

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you can also check which parents are logging in to INSIGHT via Parental Analysis

FAQs

Parents evening questions