Difference between revisions of "Manage events"

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Events is an additional module in Insight. It allows users to reserve a seat or ticket to a school event. Typical events are school plays, talent shows, etc. Insight allows users to reserve either seats or tickets, depending on the configuration of the event. Users make these bookings using the '''[[Events]]''' page. <br> <br>
As Events is an additional module of Insight, a separate charge applies. Please contact <span class="plainlinks">[mailto:sales@tascsoftware.co.uk sales@tascsoftware.co.uk]</span> for further information. The Events module also include '''[[Parents evening]]''' and '''[[Student events]]'''. <br> <br>
==The manage events page==
The manage student events page will show a list of all of the events that have been created in Insight. <br> <br>
<div>[[Image:manage_events1.jpg]]</div> <br> <br>
==Creating and editing events==
<div>[[File:NwEvnt2.jpg]]</div> <br><br>
===Details tab===
The event will need to be given a start time and title. If you are allowing users to book seats then enter the number of rows and how many seats will be in each row. You can remove seats later if you want to leave a walkway in the middle, for example. If you do not want users to reserve specific seats then you should put all of the seats into a single row. This will disable seat booking. <br> <br>
The separate adult and junior option allows users to specify whether the seats they are booking are for children or adults. You will also need to specify the maximum number of reservations that can be made. This is either per user, or per child. <br> <br>
When the event is in design mode, it will be invisible to users. The booking status will make the event visible to parents and allow them to make bookings. The closed status will prevent users from making any further bookings to an existing event, although the event will not be hidden from users. <br> <br>
If the event is available to all users then you do not need to select an invitees as the event will be public. Otherwise, click the add button and select some students. Only users who are linked to those students will be able to see and make reservations for the event. <br> <br>
From the [[events]] page users can print their own tickets. The ticket tab is used to design the layout of the ticket. The following merge fields can be used: <br> <br>
!Merge field!!Output
|{event}||The name of the event
|{seat}||The grid location for the seat e.g. A5
|{start}||The date and start time together e.g. 31/03/2015 17:00
|{date}||The date of the event only
|{time}||The start time of the event
|} <br>
Multiple events can be linked together. This could occur where there will be several performances of the school play on different days. Each user's maximum bookings will apply across all events, so a user might be able 2 seats to any one of the events, rather than 2 seats to each event. <br> <br>
==Arrange seating for an event==
To edit the layout of the seating, click the Arrange Seating Button. <br> <br>
<div>[[Image:event_seating_layout1.jpg]]</div> <br> <br>
Click on a seat to make it unavailable. Seats that have already been reserved will be highlight in dark grey. You can select options from the drop down menu to find out which people are sitting in any of the seats. <br> <br>
==Report on Event==
The event report will show you a list of users who have reserved seats or tickets at the event. The list of users can either be ordered by surname or by seat. <br> <br>
[[Image:event_report_ordered.jpg]] <br> <br>
[[Category:Additional modules]]

Latest revision as of 15:52, 14 November 2018

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