List of role options
Contents
- 1 Accounts
- 2 Manage
- 3 Attendance
- 4 General
- 4.1 Parents evenings
- 4.2 School dinners
- 4.3 Choose Options
- 4.4 SMyLE
- 4.5 iCal export
- 4.6 Snapshot
- 4.7 Notices
- 4.8 Personal details
- 4.9 Timetable
- 4.10 Weather
- 4.11 SEN Details
- 4.12 BBC Education News
- 4.13 BBC Sports News
- 4.14 Linked adults and agencies
- 4.15 Assignments
- 4.16 Forums
- 4.17 Mums net (an example of a user-defined page setup in Preferences)
- 5 Behaviour
- 6 Assessment
- 7 Subjects
- 8 Reports
Accounts
Users
There are no additional settings for this feature
AD links
There are no additional settings for this feature
Roles
There are no additional settings for this feature
Generated Passwords
There are no additional settings for this feature
Student Links
There are no additional settings for this feature
Manage
Address Changes
- Capitalise Town
- When saving the name of a town to SIMS, the first letter will always be capitalised
Telephone No. changes
There are no additional settings for this feature
Email address changes
There are no additional settings for this feature
Personal Attribute changes
There are no additional settings for this feature
Assessment Manager subjects
There are no additional settings for this feature
User-defined pages
There are no additional settings for this feature
Galleries
There are no additional settings for this feature
Surveys
There are no additional settings for this feature
Parents evenings
- Alternative menu title
- Enter a menu title to use in menus in place of Parents evenings.
- Allow access to multiple staff
- Allows the user to make bookings on behalf of any member of staff.
- Allow access to event management
- Allows the user to edit the event i.e. Start and End time.
- Allow over booking
- Allow the user to double-book pupils.
- Allow unavailable and break booking
- Allow the user to make bookings, even where slots are marked as unavailable or break.
Notice composer
- Alternative menu title
- Enter a menu title to use in menus in place of Notice composer.
- Show other users notices
- Display notices created/edited by other users.
- Email by default
- When sending notices, by default the option to send the message as an email will be selected
Application usage
There are no additional settings for this feature
Do not contact
There are no additional settings for this feature
Forums
There are no additional settings for this feature
Assignments
- Show all classes and subjects
- Allow staff to set assignments for any class, not just those that they teach.
- Show user defined groups
- Allows assignments to be issued to user defined groups
- Include older assignments
-
- Rolling archive in weeks
- Allow SMS notification
- Users with this role option can send an SMS to students regarding the assignment
- Allow email notification
- Users with this role option can send an email to students regarding the assignment
- Allow Email notification to parents
- Users with this role option can send an email to parents regarding the assignment
- Default to No submission in class
- This sets the default for the "Submission in class" option. If Submission in class is active, then pupils/parents cannot submit assignments only (submission is only allowed in class)
Attendance
Attendance summary
- Title
- Enter a menu title to use in menus in place of Attendance Summary.
- Show attendance by session
- Shows or hides the Attendance by session bar graph
- Use "show sessions for years" setting from Snapshot
- The attendance summary will be shown or hidden, depending on the settings in the mentioned snapshot role option
- Show week by week
- Turn this on to show the week-by-week section of the summary
- merge AM and PM
- Bundles AM and PM present marks into a single mark.
- Show statistical summary
- Shows or hides the statistical summary table
- Show calendar view
- Shows or hides the calendar view for attendance.
- Disclaimer
- Enter details of any necessary disclaimer.
Attendance comparison
There are no additional settings for this feature
Attendance career
There are no additional settings for this feature
Lesson summary
- Use "show sessions for years" setting from Snapshot
- This will show or hide the whole menu item for students not in the relevant Snapshot list.
- Show week by week
- Turn this on to show the week-by-week section of the summary
- merge AM and PM
- Bundles AM and PM present marks into a single mark.
- Show statistical summary
- Shows or hides the statistical summary table
- Show calendar view
- Shows or hides the calendar view for attendance.
- Disclaimer
- Enter details of any necessary disclaimer.
Report Absences
- Valid reasons
- Enter a list of valid reasons for absence, separated by the + symbol.
- Allow reporting of planned absences
- This allows parents to notify the school about upcoming absences
- Maximum age of absence in days
- Parents cannot report absences which are older than the number of days shown in this option
- Acceptance message
- The message that will be displayed when users report an absence
General
Parents evenings
allow non-teachers | Turn this on to allow parents to reserve parents evening bookings with staff who do not directly teach their children. |
allow user bookings | Turn this on to allow parents evening appointments to be made. |
Disclaimer | Enter details of any necessary disclaimer. |
School dinners
Choose Options
SMyLE
URL | Enter the URL to give access to SMyLE |
Start | Enter date from which user will have access to SMyLE through Insight. |
End | Enter date to which user will have access to SMyLE through Insight |
Years | Enter the year group/s for which the user will have access to SMyLE |
iCal export
Snapshot
Alternative menu title | Enter a word to use in menus in place of Snapshot |
House colours | Although not recommended, you can enter a list of house name/colour code pairs, each pair separated from the next by a semi-colon, and containing the house name followed by a colon, then the HTML colour, including the hash character. |
Current attendance | Switch the attendance section on or off. |
show sessions for years | Use asterisk to show sessions for all years, or enter a list of year numbers separated by the plus symbol. |
show lessons for years | Use asterisk to show lessons for all years, or enter a list of year numbers separated by the plus symbol. |
show Rooms | Displays room codes in the current attendance section. |
show gridlines | Displays the current attendance section with separating lines between classes |
show attendance symbols | Shows symbols for attendance. |
show hover over descriptions | Description of icon displayed when hovered over |
This terms attendance | Show or hide a graph of the current term's attendance |
Alerts | shows the alerts set up in SIMS.net (Tools - Setups - Student Teacher View) for Attendance, Behaviour, and Exclusions |
Including Attendance | Selecting shows the attendance alert. |
Including Behaviour | Selecting shows the behaviour alert. |
Including Exclusion | Selecting shows the exclusion alert. |
•all Exclusions are unacceptable | As you can't set SIMS to jump from green to red in one go, selecting this does the same job. |
Using hands in place of flags | The default is flags or you can opt for hands, thumb up or down. |
Showing rules used | Shows the rules used to set up alerts. |
Display annotations on screen | Displays information on the screen usually acquired by hovering over icon. |
Using behaviour incidents in the range | Select the range from, All, This year, This term, This week or Today to use for the snapshot alert. |
Behaviour | Switches the behaviour section on or off |
Use points instead of events for behaviour | Shows points score instead of the number of incidents. |
Notices | Show or hide recent notices and/or SIMS events. |
showing current year | Turn this on to show the current school year details. |
excluding SIMS events | Turn this on to hide SIS events form this small notices subset, while leaving them in the full notices list. |
Server performance report | This will provide a summary of SQL server performance, and is only to be used for investigative purposes. |
Notices
Show public linked documents | Select to show any public linked documents for the selected pupil that has been uploaded to SIMS. |
public linked documents earliest date | Enter a date before which linked documents will not be shown |
do not show the following documents types | Enter a list of blocked document types, separated by the plus symbol |
Personal details
Show tutors name | Turn this on to show the long name instead of initials. |
Show SEN Status | Show or hide the current SEN status. |
Show Contact Student details | Show or hide the student's contact details. |
Show Other Users Details | Shows or hides the details of other contacts for the pupil held in SIMS. Use with caution |
Show Home Address | Shows or hides the home address in full. Use with caution |
Allow address changes | Users can notify school of any changes to address when this option is selected. |
Allow telephone number changes | Users can notify school of any changes to telephone numbers when this option is selected. |
Allow email address changes | Users can notify school of any changes to email addresses when this option is selected. |
Allow student email address changes | Users can notify school of any changes to the student's email address when this option is selected. |
Show telephone contact notes | This option allows the user to see any notes entered here or in SIS against the contact number. |
Show mode of travel | Shows or hides the student's usual mode of travel to school. |
allow mode of travel changes | Allows changes to student's mode of travel. |
Show route | Shows or hides the route to school usually taken by the student. |
allow route changes | Allows changes to student's route to school. |
Show emergency contact | Shows or hides the emergency contact for the pupil held in SIMS. Use with caution |
Show dietary requirements | Shows or hides the student's dietary needs if any. |
allow dietary requirements changes | Allows changes to student's dietary requirements |
Show home language | Shows or hides the student's home language. |
allow home language changes | Allows changes to home language |
Show Religion | Shows or hides the student's religion. |
allow religion changes | Allows changes to religion |
Show FSM | Shows or hides the Free School Meals status. |
Show Connexions assent | Shows the assent status where applicable. |
Show gender | Shows or hides gender of student |
Show ethnicity | Shows or hides any ethnicity information |
allow ethnicity changes | Allows changes to ethnicity information. |
Show consents | Shows or hides consents from user |
allow consent changes | Allows changes to consent information. |
Show chosen name | Shows or hides preferred name |
Show medical | Shows or hides medical information |
Timetable
Show Staff Names | Shows the teachers long name instead of initials |
Use "show lessons for years" setting from Snapshot | If this option is turned on, lessons marks will only be displayed for the years listed in the show lessons for years |
and use this to hide the whole period | If this option is turned on, the whole lesson will be hidden for the listed years. If it is turned off, the lesson will be shown, but without a mark. |
Use "show sessions for years" setting from Snapshot | Shows and hides statutory registration periods. Please see Timetable periods for clarification. |
Show session marks | Shows or hides the attendance marks for statutory registration periods. |
Show class codes for lessons | Shows or hides the class code - the subject will remain. |
Show rooms | Shows or hides an indication of the timetabled room |
use short room name | If the room is show, you can select to display either the long or the short name. |
Squeeze misaligned slots | Where there may be gaps in the timetable, or if lessons do not happen at the same time each day, this option formats the timetable more regularly. |
Hide these subjects | Enter a list of subjects which are always to be hidden, separated by the plus symbol. |
Allow use of /_Personalisation/TimetableJump.aspx | Allows user to see specific sections of the timetable within other systems. |
Show SMyLE feedback | Allows user to see feedback from SMyLE. |
Weather
SEN Details
Alternative menu title | Enter a word to use in menus in place of SEN Details. |
Earliest | Enter a date before which SEN events, provisions, etc. will not be shown. |
Show needs | Shows or hides a list of the student's needs |
replace needs with full descriptions | If the needs are not descriptive enough, you can show the full descriptions. |
Show events | Show or hide SEN events |
Show provisions | Show or hide SEN Provisions |
Show IEPs | Show or hide education plans |
Show gifted and talented | Show or hide gifts and talents |
Show review information | Show or hide SEN review dates and details |
Show statements | Show or hide SEN statements |
Show SEN documents | Show or hide SEN documents uploaded to SIMS |
BBC Education News
Start | Enter date from which user will have access to BBC Education News through Insight |
End | Enter end date to which user will have access to BBC Education News through Insight |
Years | Enter the year group/s for which the user will have access to BBC Education News |
BBC Sports News
Start | Enter date from which user will have access to BBC Sports News through Insight |
End | Enter end date to which user will have access to BBC Sports News through Insight |
Years | Enter the year group/s for which the user will have access to BBC Sports News |
Linked adults and agencies
Alternative menu title | Enter a word to use in menus in place of Linked adults and agencies, for example Useful contacts |
Show Agent | Includes agents in the directory |
Expand Agent | Expands the Agent node by default |
Show Agency | Includes agencies in the directory |
Expand Agency | Expands the Agency node by default |
Show Academic | Includes relevant academic staff in the directory |
Expand Academic | Expands the Academic node by default |
Show Pastoral | Includes relevant pastoral staff in the directory |
Expand Pastoral | Expands the Pastoral node by default |
Show Contact | Includes all student contacts in the directory. This should be used with caution |
Expand Contact | Expands the Contact node by default |
Show Medical | Includes medical contacts in the directory. |
Expand Medical | Expands the Medical node by default |
Show Other | Includes any other contacts in the directory. |
Expand Other | Expands the Other node by default |
Assignments
Alternative menu title | Enter a word to use in menus in place of Assignments , for example Homework |
Earliest | Enter the number of weeks for which the user will see the student's homework. |
Strip old open | This option will show or hide any assignments still in the open state, i.e. because it has not been handed-in. |
Show status column | Show or hide the assignment status information. |
Show mark column | Show or hide the assignment mark. |
Forums
New topics can be added | turn this on to allow users in this Role to start new topics. |
Replies can be posted | If replies cannot be posted, forums become effectively announcements. |
Replies can be edited | This option allows users to amend their own posts. |
Alternative menu title | Enter a word to use in menus in place of Forums, for example Announcements |
Use for announcements only | Select this to force the forums into announcements only mode. |
Mums net (an example of a user-defined page setup in Preferences)
Start | Enter date from which user will have access to Mums net through Insight |
End | Enter date to which user will have access to Mums net through Insight |
Years | Enter the year group/s for which the user will have access to Mums net |
Behaviour
Achievements
Earliest | Enter a date before which achievements will not be shown. |
Show comments | Turn this option on to show achievements comments. |
Show points values | Show or hide the point's column. |
Show outcomes | Show or hide the outcome column. |
Hide zero point items | Leave set to Off to show zero point items, or On to hide them. |
Show staff | Show or hide the associated staff column. |
Show location | Show or hide the associated location. |
Behaviour
Earliest | Enter a date before which behaviours will not be shown. |
Show comments | Turn this option on to show behaviour comments. |
Only show resolved | Select to show only incidents that have been resolved. Incidents that are on-going will not be shown. |
Show points values | Show or hide the point's column. |
Show outcomes | Show or hide the outcome column. |
Hide zero point items | Leave set to Off to show zero point items, or On to hide them. |
Show staff | Show or hide the associated staff column. |
Show location | Show or hide the associated location. |
Detentions
Show attendance | Shows the attendance in a detention period. |
Show comments | Turn this option on to show detention comments. |
Earliest | Enter a date before which detentions will not be shown. |
Show reasons | Show or hide the reason for a detention. |
Report Card
Show details | Turn this option On to show the details on the report card. |
Exclusions
Show comments | Turn this option On to show exclusion comments. |
Assessment
Assessments
For these years | Enter a list of year groups, separated by the plus symbol, for which this menu item is to be shown. |
Show data from how many previous academic years | Select the number of years of data you want the user to see. |
or specify other amounts for specific yeargroups | Enter amounts in the form yeargroup:amount, separated by a plus, for example 7:0+8:1+9:2+10:0+11:1+12:0+13:1 |
Alternative menu title | Enter a word to use in menus in place of Assessments. |
Earliest | Enter a date before which assessments will not be shown. |
Latest | Enter a date after which assessments will not be shown. |
Latest first | Turn this option on to attempt to order the assessments with the most recent at the top. |
Limit to current subjects | Turn this option on to only show assessments for currently taken subjects, or leave switched off for all subjects. |
Use gradeset description in place of result | Where a result has a description within its gradeset, use this instead of the actual result. |
Expand by default | This options sets whether groups of assessments start out expanded or collapsed. |
Show result block | To show assessments by resultset or reporting period. |
group by result block | Use this option to cluster assessments by resultset or reporting period. |
Show latest grade in group rows | Uses the latest grade with a group as a reminder in the group row itself. |
Limit Targets to main grade result block | Limit to main grade result block |
restrict to outermost group | This option prevents subgroups having latest grades shown in group rows. |
Attempt level split on aspect name | Useful only if your aspect names begin with a recognisable level, results can be arranged in levels. |
Show grade help popup | Will provide help popup regarding grades. |
Show progress charts | Hide or show progress charts |
Examination entries
Show forecast grade | Shows or hides the forecast grade column. |
Show mode | Shows or hides the mode option. |
Show status | Shows or hides the status. |
Disclaimer | Enter details of any necessary disclaimer. |
Examination results
Date format | Examination results date format |
Show points column | Shows or hides the point's column. |
points column title | Enter a title for the points column |
split points column | Split points column into points and equivalent information. |
Show forecast column | Shows or hides the forecast grade column. |
Show external column | Shows or hides the external column. |
Show due dates | Enter the due dates here. |
Disclaimer | Enter details of any necessary disclaimer. |
Examination coursework
Key Stage results
Latest date | Enter the latest date for Key Stage results |
Include average point scores | Show or hide average point scores |
Use gradeset description in place of result | To select the gradeset description instead of results. |
KS3 En ATs | Show or hide English result |
KS3 Ma ATs | Show or hide Maths result |
KS3 Sc ATs | Show or hide Science result |
KS3 Other ATs | Show or hide Other result |
KS3 En Test Levels | Show or hide English test levels. |
KS3 Ma Test Levels | Show or hide Maths test levels. |
KS3 Sc Test Levels | Show or hide Science test levels. |
KS3 Other Test Levels | Show or hide Other test levels. |
KS2 En ATs | Show or hide English result |
KS2 Ma ATs | Show or hide Maths result |
KS2 Sc ATs | Show or hide Science result |
KS2 En Test Levels | Show or hide English test levels. |
KS2 Ma Test Levels | Show or hide Maths test levels. |
KS2 Sc Test Levels | Show or hide Science test levels. |
KS1 En ATs | Show or hide English result |
KS1 Ma ATs | Show or hide Maths result |
KS1 Sc ATs | Show or hide Science result |
KS1 En Test Levels | Show or hide English test levels. |
KS1 Ma Test Levels | Show or hide Maths test levels. |
KS1 Sc Test Levels | Show or hide Science test levels. |
Examination timetable
Use default timetable | There are two possible timetables, the default which has seating arrangements, or alternatively one without if you do not user seating. |
Include open seasons | Use this option of you want to show open exam seasons. |
Disclaimer | Enter details of any necessary disclaimer. |
Subjects
This item is unlike others in that the menu items will be built dynamically dependent on the subjects a student is taking.
Subjects
Earliest date | Enter the date from which the information can be requested. |
Latest cut-off date | Enter the date after which information cannot be requested. |
Hide non-PDF's | This option will hide anything that is not a PDF file. |
prefer HTML to PDF | Opt for HTML over PDF file |
Report Documents Filter | Enter a list of keywords, each prefixed with either a plus or minus sign, and separated by ampersands. |
Include General Documents containing | When using Linked Documents for reports, leave this blank to not show any General Documents, or enter some filter text to select which to show. |
Additional menu using filter | Setup additional menu items for individual reports. |
show filtered for years | Use yeargroups separated by +, or the * symbol for all. |
Show attendance info | Show or hide attendance information. |
Alternative menu title | Allows user to amend a menu title. |
Embed report titles into main menu | This will override any other menu titles you have entered earlier and name them after the report titles. |
using word wrapping | Allows user to select word wrapping for embedded report titles. |
Show grade summary | Use this option to show assessments on the subject pages |
for these years | Enter a list of year groups separated by the plus symbol for which you want the grade summary to display |
using gradeset descriptions | Where a result has a description within its gradeset, use this instead of the actual result. |
for how many previous academic years | Select the number of academic years to go back to find grades for the summary, where zero means the current year only. |
or specify other amounts for specific yeargroups | Enter the amount of previous years for specific groups in the form yeargroup:amount, separated by a plus, for example 7:0+8:1+9:2+10:0+11:1+12:0+13:1. |
latest first | Show grades ordered latest first. |
latest date | Enter a date, after which grades will not be shown, for example if they are pending checks. |
use _Personalisation\aspect.priorities file | Allows access to specific information |
Reports
Correspondence
Activity
Linked aspects
Engagement analysis
Parents evenings (this is the reports item, and as a scroll in the corner)
Alternative menu title | Enter a word to use in menus in place of Parents evenings |