The Subjects option in Insight will show some of a pupil's Linked Documents. These documents can be printed, downloaded or viewed online.
The Subjects section is accessed by clicking the Subjects option on the Insight Menu Bar (although Subjects can be renamed using the Roles page).
By default Insight will display all of the documents with a Type of AM Individual Report and a Status of Public in SIMS. Documents with a Status of Private or Confidential are never shown.
The following preference will prevent Parental Users from viewing the documents on this page unless they have the Pupil Report option enabled in SIMS:
Preferences > Reports > Use the SIMS Pupil Report field to decide whether to show reports (Off to show documents to all users)
The AM Individual Reports can be filtered so that only some are shown using the following Role Option. Enter one or more key words or phrases into this option. AM Individual Reports will only be included if their title matches any of the key words/phrases. Each key word/phrase should appear after a plus symbol. If there are multiple key words/phrases they should be separated by a pipe symbol (|).
Subjects > Report Documents filter
(For example, to filter out all AM Individual Reports that don't include either "Report" or "Assessment" you should enter +Report|+Assessment )
There are Role Options that can be used to hide documents which were uploaded to SIMS before or after a given date:
Subjects > Earliest date (Documents uploaded before this date will be hidden)
Subjects > Latest cutoff date (Documents uploaded after this date will be hidden)
Documents where the Type is General Documents are not shown by default but can displayed. To show these documents, use the following Role Option. Enter one or more key words or phrases into this option. General Documents will be included if their title matches any of the key words/phrases. Each key word/phrase should appear after a plus symbol. If there are multiple key words/phrases they should be separated by a pipe symbol (|).
Subjects > Include general documents containing
(For example, to show all documents including either "UCAS" or "Application form" you should enter +UCAS|+Application form )
(If you would like to display all Linked Documents, enter a pipe symbol only into the Role Option)
Some devices may not be able to display some document types correctly (this is very likely to be a problem for Insight app users trying to view XML documents). If reports have been generated in SIMS, the format of the documents may be XML. If this is the case, you may wish to convert your linked documents to PDF format which is generally more compatible.
There is a feature in Insight to batch convert Linked Documents to PDF format. This feature is accessed via:
Manage > Batch PDF processes
The Batch PDF Processes feature will not remove the old XML documents from SIMS, however they can be hidden from Insight using the following role option:
Subjects > Hide non-PDFs (On)
Additionally you can set a date for this begin. Any non-PDF documents uploaded earlier than this date will still be shown in Insight:
Subjects > only after
The student's attendance can be shown alongside each document if desired. The figure given for attendance uses the AM and PM sessions only (not lesson data). To enable this feature, use the following Role Option:
Subjects > Show attendance info (On)
You can allow users to give written feedback about the reports and documents displayed in the Subjects section. The following Role Option needs to be enabled for users to do this:
Subjects > Allow feedback (On)
Any comments that have been added can be viewed on the Reports Viewed report (see Reports Viewed below).
Insight can also send an email to a nominated email address when Feedback is recorded for a document. To enable this feature, enter the email address into the following preference:
Preferences > Email > Send emails to these addresses when Report Feedback is entered
The Grade Summary shows a list of the student's grades from Assessment Manager. Grades are divided into their corresponding Result Sets.
The Grade Summary page is enabled using the following Role Option:
Subjects > Show grade summary (On)
The Grade Summary page is then accessed via:
Subjects > Grade Summary
The Grade Summary page cannot show grades from PARS (including SIMS Assessment Manager grades that have been pulled into PARS). Therefore if you wish to use the Grade Summary page you must import the desired grades from SIMS (see the Assessments page for more information).
Changing the Format and Display
Using Grade Set Descriptions
The layout and display of the data on the Grade Summary page can be changed using various Role Options. The Grade Summary can display the Grade Description for each grade rather than the grade itself (as taken from the Grade Set in SIMS) if the following Role Option is enabled:
Subjects > Using gradeset descriptions'
Reordering the Grade Summary Data
The results for the student will be arranged into Result Set groups and ordered chronologically. The default is to order to the Result Sets from oldest aat the top to newest at the bottom. You can reverse this by enabling the following role option:
Subjects > Latest first (On)
Within each Result Set group, the aspects will be ordered alphabetically by default. You can reorder the aspects using a text file on the IIS server that hosts Insight. You will also need to enable the following Role Option:
Subjects > Use _Personalisation\aspect.priorities file
The text file is found in the _Personalisation folder of the Insight installation, which is typically located:
The file to be edited will either be called aspect.priorities or aspect.priorities.unused. If you have a file called aspect.priorities then open that file using Notepad or a similar basic text editor (not Microsoft Word or Google Docs!). If you do not have an aspect.priorities file but do have an aspect.priorities.unused file, then edit the aspect.priorities.unused file, remove the .unused extension, then edit the file using Notepad or similar basic text editor. If you do not have either file, run a service pack then refresh the _Personalisation folder.
In the text file each aspect can be given a priority number. On the Grade Summary page, aspects are ordered by their priority (higher priority appear at the top of the list of aspects). Aspects that are not specified in the aspects.priorities file are treated as if they have a priority of 0.
Priorities much be specified separately for each year group. Each year group has a set of tags in the format <ncyear value="x"> </ncyear>
Each aspect can then be given a priority with a line of text in the following format <aspect.priority aspect="ASPECT NAME" priority="XX" />
For example, to show reorder the page so that Attainment grades are shown above Effort grades, the text file might look something like this:
<aspect.priorities> <ncyear value="10"> <aspect.priority aspect="English Attainment" priority="2" /> <aspect.priority aspect="English Effort" priority="1" /> </ncyear> <ncyear value="11"> <aspect.priority aspect="English Attainment" priority="2" /> <aspect.priority aspect="English Effort" priority="1" /> </ncyear> </aspect.priorities>
Limiting the Data Shown
You can limit the data shown on the Grade Summary page using the following Role Options:
Subjects > For these years
Subjects > For how many previous academic years
Subjects > Or specify other amounts for specific yeargroups
Subjects > Latest date
The entire Grade Summary page can be hidden from students in certain year groups using the following Role Option:
Subject > For these years
(Enter an asterix into this setting to show the Grade Summary page to all students, or enter specific year groups separate by a plus symbol e.g. 10+11)
The following Role Option determines the number of previous years' data that will be shown on the Grade Summary:
Subjects > For how many previous academic years
Alternatively you can display different amounts of previous years' data for each year group if desired. To do this use the following Role Option:
Or specify other amounts for specific yeargroups
(Enter each year group followed by a comma, then the number of previous years' data to be shown and separate each year group with a plus symbol. If you do not specify a year group, that group will show the number of previous year' data as specified in the For how many previous academic years option.)
Have Reports/Documents been Viewed?
Insight can display a report showing a list of students who have/have not had their documents viewed using the Subjects feature above. This report can also show any Feedback given relating to the documents.
The report is accessed via:
Reports > Reports Viewed
Select the Year groups and Date range that you would like to report on then click the Report button. The report will display the students separated into two groups; those whose reports have been viewed and those whose have not. Details about what kind of user (parent or student) viewed the report and how many times will appear in brackets after the student's name.
Once this list is shown at the bottom of the page, a Notice button will appear which can be used to send a notice to all of the Insight accounts that linked to students whose reports have not been viewed.
If users have given feedback about the reports, their responses can be viewed on the Feedback tab.