Add a behaviour incident

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Access ___ behaviour incidents

Recording behaviour incidents is vital, as it allows you to monitor issues within the school, reward excellent pupils and safeguard those at risk. Behaviour incidents can be linked to a range of other features in PARS, such as detentions and on report cards.

This page is accessed via:
PARS main menu > Behaviour > Add a behaviour incident

There are a variety of other ways to add behaviour incidents; many report in PARS contain a button to add a behaviour incident. Registers allow staff to quickly enter behaviour incidents for pupils in their class. Rule based behaviours will automatically issue behaviours to pupils that hit certain criteria e.g. a reward for 0 negative incidents in a week, or a punishment for 3+ lates in a week. Staff can add behaviour incidents from detention, removal or extra class registers or from the pupil information window. Behaviour incidents can also be linked to homework assignments, so staff can issue behaviour incidents to pupils who have or have not completed their homework.

However you decide to go about adding behaviour incidents, the process for adding them will be the same.

The add a behaviour incident window

Behaviour incidents are recorded using a window that has many options. The window has tabs along the top which allow you to do various things, such as add attachments and record comments. Each of the tabs are explained below.


The four types of behaviour

When a behavioural incident is recorded, it is created as one of four types. The names of these can be altered to match the school's policy when Behaviour is being configured, so instead of "Merits and Demerits" you may see "Rewards and Sanctions" or "Red cards and Green cards", etc.

When adding a behaviour incident, you will see up to four smiley faces (depending on your permissions) at the top of the window. These are the different types of behaviour you can record, which are explained below:


Merits are positive behaviour incidents used to reward good behaviour.


Demerits are negative behaviour incidents used to record bad behaviour. When adding demerits, additional tabs appear at the top of the window allowing you to record a detention or to place the pupil On report (if you can't see these tabs, you may need to configure your permissions).


These are incidents that are neither good nor bad. Like demerits, neutral behaviours also allow detentions and removals to be recorded (for example, if a pupil is taken ill and leaves the class for the duration of the lesson). Common reasons to use neutral behaviour incidents are to track medical issues or pupils who are victims of bullying.

Cashing in

Some schools reward pupils' positive behaviour by allowing pupils to spend their behaviour points on physical rewards. This can be achieved in PARS using cashing in - a behaviour feature that can be used to create a "reward shop". This behaviour type is used to record pupils' purchases.


Incident details

Selected pupils

This shows you which pupils you are going to give a behaviour incident to. You can add behaviour incidents for multiple pupils at once - if this is the case you can click the button next to the "Selected" field to choose which pupils you want to give a behaviour incident to.


A Category is a group of grounds and outcomes with something in common. It could be that a category covers all grounds concerned with appearance/uniform or there could be a category that groups together all grounds and outcomes of a similar seriousness.


The "ground" is the reason that the incident is being recorded - it is what the pupil has done.


The outcome is the teacher's/school's response to the pupil's actions. Outcomes may include "Detention" "Verbal warning" "Letter sent home" "Verbal praise" etc. Outcomes can have a pre-configured number of points associated with them that are awarded every time the outcome is awarded (you may be able to edit the number of points given, depending on your permissions.)


This is where the incident happened. PARS will automatically detect which classroom you are in if you enter a behaviour incident via your register. If you are not adding an incident via your register then you should enter the location of the incident manually. Locations are picked up from SIMS but additional locations can be added via configure locations.

Period and Date

These fields should be used to record when the incident happened, not when it was recorded. PARS will automatically detect the date and period when you add a behaviour incident - if you are recording an incident that happened in the past then you should edit the date and period.

Recorded by

This is the the staff member who witnessed/recorded the behaviour incident.


There is no field to record subject, as PARS will work this out automatically when you add a behaviour incident via a register. If you do not use a register to add the behaviour incident, the incident will not be linked to a subject.


Points can be awarded for an incident - a positive number for merits, negative for demerits. When a "cashing in" behaviour type is added, select the number of merit points that the pupil needs to spend - this will not affect their positive or negative points total.

House points

The points pupils earn or lose from behaviour incidents can also contribute towards their house's total behaviour points, for inter-house competitions. There is a tickbox, which you may not be able to change depending on your permissions, to choose whether or not the points will contribute towards the house total.


Referrals can be used to pass a behaviour incident to another member of staff so that they can deal with it. You might want them to issue a higher level reward/reprimand than you have access to. This is done using the referral list at the bottom of the Incident tab.

NB if you only want to notify a member of staff about the incident and not have them take any action, then you should use behaviour alerts instead.

The referral list can be configured when setting up behaviour so that only the correct contacts appear. To refer an incident to a member of staff, first click the "Selected" option next to their name. This will also tick "Notice" as the referral will be send as a PARS notice. You can also tick "Email" or "SMS" if you would like to send a copy of the referral via either of those means.

There is a "Dealt" tickbox which will not be ticked. This tells you whether of member has finished dealing with a referral after they have received it - it is not relevant when adding a new behaviour incident.

Depending on your permissions you may also see an "Add" button at the top-left of the referral list. This allows you to choose any member of staff in the school to send a referral to.


Where necessary you can record comments about a behaviour incident. This might be to further explain what happened or to plan future support for the pupil. Comments are entered using free text and can be viewed in reports. Note that parents have a legal right to see all information recorded about their children, so avoid using other pupils' names.



Grounds comments are used to record extra information about what the pupil did.


Outcome comments are often used when referring a behaviour incident - you might leave a comment for the Head of Year recommending a HoY detention.


Support comments are used to record notes about pupils' welfare. Support notes will build up a history of comments over time, including who recorded them and when.


In some cases you might want to add an attachment to a behaviour incident. You will only be able to access this attachment by editing this behaviour incident, so any attachments should relate to this behaviour incident and nothing else.


Detentions and Removals

At the bottom of the detention and removal tabs, you will be able to see any upcoming detentions or removals for the pupil. You can add detentions or removals using the section at the top.


First select the type of detention or removal you want to place the pupil into by clicking the "Selected timeslot" drop-down at the top of the window. Next click the "Add" button to mark the pupil for that timeslot. You can then choose whether or not the detention/removal is personal (if the pupil will be with you during their detention or removal then you should tick the personal box). You can also add a comment by clicking the "..." button in the column header if you wish.

Depending on your permissions, you may need to schedule your timeslot once you have finished adding the behaviour incident.

On report

When adding a negative or neutral incident, you will have an On report tab. This will show a list of the previous times where the pupil has been On report. You can also place the pupil on report from here - first choose a start and end date. Next select the type of report you want to place the pupil on and click the "Add" button.

If you are adding the pupil to a dynamic report, then you will also need to choose which elements will be associated with their report. See on report for more information.



The history tab allows you to see a log of the pupil's previous behaviour incidents for the year and their points total. You can also click on any of the column headers to order by that column i.e. highest to lowest or alphabetically.



If the incident is sensitive and needs to be hidden from the majority of staff, then you can use the privacy tab. Click the "Add" button to select the staff members who are allowed to view the incident. PARS is generally used for communication rather than privacy, so this is not recommended.