Pupil information

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to access this module:
Section:
Pupil info
Permission(s):
See the ___ tab on the pupil information screen

The pupil information window is used to show an overview of information for one pupil. The pupil information window can be accessed from any area of PARS and will show a wide range of information, depending on the permissions given to the user.

This page is accessed via:
PARS main menu > Personal > Pupil information

Alternatively, you can access the pupil information window by clicking the i button on the quick launch bar at the very top of PARS. This bar is always visible, so you can access the pupil information window regardless of the page of PARS you are using.

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Personal

The personal tab is displayed by default. All personal data is linked directly with SIMS; if SIMS data is incorrect, it will be incorrect here. The top of the window shows basic information about the pupil as well as their photograph. Medical data can also be viewed here, if the user has the correct permissions.

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The bottom of the window shows a breakdown of the pupil's behaviour, cumulative year-to-date attendance percentages in each subject, classes and tutor groups where: Pres = Present; Auth = Authorised absence; Unauth = Unauthorised absence and Late = late.

Behaviour information is also cumulative year-to-date, and is given where M/C = merit count: the number of individual merits awarded; M/T = merit total: the total number of merit points awarded; D/C = demerit count: the number of individual demerits awarded and D/T = demerit total: the total number of demerit points awarded.

Dashboard

This will show a variety of radial graphs relating to aspects of the student's attendance, behaviour and grading including. You can enlarge any of the charts on the dashboard tab by clicking on them.

The attendance chart will show the pupil's attendance to each of their subjects.

If you have any key indicator templates configured, then charts will also display showing the pupil's grades based on the key indicator setup. Each 'slice' of the chart represents one subject and if there are two grades to compare, then the slice will be divided into two parts. One part will always be yellow, which represents the pupil's target. The other section is the pupil's current grade which will either be red or green depending on whether it is better or worse than the target.

The behaviour charts also show cumulative year-to-date data. These charts show various breakdowns of the pupil's behaviour, including:

  • The location of positive/negative behaviour
  • Staff members recording the most/least incidents
  • Most frequent grounds and outcomes
  • The subjects where most positive/negative behaviour occurs

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Docs

This shows documents linked to the student that are stored on the SIMS Document server. If the user has the correct permissions they can also use the 'Upload' button to upload new files to the Document server. If documents are set to 'Private' in SIMS, they cannot be seen here.

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Once a file is uploaded to the document server, it is linked to that student, and can be reviewed at any time by members of staff. Please note you can export this page to xls also using the xls export button on the right of the window.

SEN

The SEN tab provides information about the pupil's special educational needs including and "Gifted and Talented" information that may be available. It can be hidden via a person's permissions. SEN and G&T datails taken from SIMS and can only be updated via SIMS

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Individual Education Plans

The IEP tab was originally used to manage and store Individual Education Plans (IEPs) for pupils. IEPs are no longer required (as per the the Special Educational Needs and Disability (SEND) Code of Practice 2014) however the IEP tab will remain in PARS due to it's versatility; it can be used to upload tailor made documents for pupils.

The documents that you can use on the IEP tab are uploaded on the IEP writer designs page. Once a design has been uploaded, you can assign it to a pupil and begin recording information. Providing that other staff have the permissions needed to view the IEP tab, they will be able to view the document.

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Timetable

View the pupil's timetable for the current week. View another week's timetable by using the calendar button near the top left of the timetable window. You can print the timetable using the browser print function (hold ctrl and press P).

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Attendance

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Contacts

This tab gives the pupil's home address and phone number and the contact details of any contactees that are found. Each contact is underlined - you can click on the contact to record the details of a conversation you have had with that contact.

The details of previous contacts can be found in a table at the bottom of the page.

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Behaviour

This will display a summary of the student's behaviour in a graph, and a list of historic behaviour incidents for that student. The data can be viewed as a line chart or bar chart, depending on your needs.

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View more detailed information about a pupil's behaviour here. Details about specific incidents that have been recorded are shown.

Detentions

View a history of the student's detentions, and whether or not they were served.

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You can find more information about detentions and removals here.

On Report

Shows a history of all the instances of the student being placed on report.

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The On report feature in PARS is explained here.

Extras

Allows the user to view the parental consents given to the student (data is mirrored from SIMS)

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KI Key Indicators

This is a nice quick way of finding out which pupils are above or below target in each subject based on pairs of grades - example: Current Grade v Target Grade. The Grades used here will require a data manager within School to configure via Key indicators

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