Difference between revisions of "Pupil information"

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The pupil information window is used to show an overview of information for one pupil. The pupil information window can be accessed from any area of PARS and will show a wide range of information, depending on the [[permissions]] given to the user. <br> <br>
 
The pupil information window is used to show an overview of information for one pupil. The pupil information window can be accessed from any area of PARS and will show a wide range of information, depending on the [[permissions]] given to the user. <br> <br>
  
This page is accessed via: <br>
+
This page is accessed by clicking the i button on the [[quick launch bar]] at the very top of PARS. This bar is always visible, so you can access the pupil information window regardless of the page of PARS you are using. <br> <br>
'''[[PARS main menu]] > [[Personal]] > Pupil information''' <br> <br>
 
 
 
Alternatively, you can access the pupil information window by clicking the i button on the [[quick launch bar]] at the very top of PARS. This bar is always visible, so you can access the pupil information window regardless of the page of PARS you are using. <br> <br>
 
  
 
[[Image:Pupil info button001.jpg|400px]] <br> <br>
 
[[Image:Pupil info button001.jpg|400px]] <br> <br>
Line 12: Line 9:
 
==Personal==
 
==Personal==
  
The personal tab is displayed by default. Use the tick boxes near the top right of the window to toggle the information that is visible (attendance, behaviour, grading, ASM grades)
+
The personal tab is displayed by default. All personal data is linked directly with SIMS; if SIMS data is incorrect, it will be incorrect here. The top of the window shows basic information about the pupil as well as their photograph. Medical data can also be viewed here, if the user has the correct permissions. <br> <br>
  
All personal data is linked directly with SIMS; if SIMS data is incorrect, it will be incorrect here.
+
If the student has any siblings at school, the siblings' names will be shown at the bottom of the window. Clicking on a sibling's name will open the details for that pupil. <br> <br>
  
<br>
+
[[Image:ipersonal.jpg|900px]] <br> <br>
  
[[Image:pipersonal001.jpeg|1000px]]
+
The bottom of the window shows a breakdown of the pupil's [[behaviour]], cumulative year-to-date [[attendance]] percentages in each subject, classes and tutor groups where: Pres = Present; Auth = Authorised absence; Unauth = Unauthorised absence and Late = late. <br> <br>
  
<br>
+
[[Behaviour]] information is also cumulative year-to-date, and is given where M/C = merit count: the number of individual merits awarded; M/T = merit total: the total number of merit points awarded; D/C = demerit count: the number of individual demerits awarded and D/T = demerit total: the total number of demerit points awarded. <br> <br>
  
It gives a breakdown of the pupil's [[Category:Behaviour]] cumulative year-to-date [[Attendance |attendance]] percentages in each subject, class and tutor group where: Pres = Present; Auth = Authorised absence; Unauth = Unauthorised absence and the percentage of attendances that were late.
+
==Dashboard==
  
[[Behaviour]] information is also cumulative year-to-date, and is given where M/C = merit count: the number of individual merits awarded; M/T = merit total: the total number of merit points awarded; D/C = demerit count: the number of individual demerits awarded and D/T = demerit total: the total number of demerit points awarded.
+
This will show a variety of radial graphs relating to aspects of the student's attendance, behaviour and grading including. You can enlarge any of the charts on the dashboard tab by clicking on them. <br> <br>
  
If any PARS [[Grading|grades]] have been entered for the pupil they will be displayed next to the subject.
+
The attendance chart will show the pupil's attendance to each of their subjects. <br> <br>
  
If you use Assessment Manager (ASM), these grades can be displayed at the bottom of the screen.
+
If you have any [[key indicators|key indicator templates]] configured, then charts will also display showing the pupil's grades based on the key indicator setup. Each 'slice' of the chart represents one subject and if there are two grades to compare, then the slice will be divided into two parts. One part will always be yellow, which represents the pupil's target. The other section is the pupil's current grade which will either be red or green depending on whether it is better or worse than the target. <br> <br>
  
Medical data can be viewed here also with correct permissions <br>
+
The behaviour charts also show cumulative year-to-date data. These charts show various breakdowns of the pupil's behaviour, including: <br>
 +
* The location of positive/negative behaviour
 +
* Staff members recording the most/least incidents
 +
* Most frequent grounds and outcomes
 +
* The subjects where most positive/negative behaviour occurs <br> <br>
  
please ensure the correct jobs are select via [[Job list| Automation Module]] to run all personal jobs
+
[[Image:idashboard.jpeg|900px]] <br> <br>
  
<br>
+
==Behaviour==
  
==Dashboard==
+
This will display a summary of the student's behaviour in a graph, and a list of historic behaviour incidents for that student. The data is shown as a line chart and bar chart separately. <br> <br>
  
This will show a variety of radial graphs relating to aspects of the student's attendance and behaviour including:
+
[[Image:ibehaviour1.jpeg|900px]] <br> <br>
  
* Location of positive/negative behaviour
+
A list of existing behaviour incidents for the pupil are found at the bottom of the tab. You can see the details of each incident and if you have the correct permissions, you will be able to edit and delete the incidents. You can also [[add a behaviour incident|add behaviour incidents]]  from here. <br> <br>
* Who logged the behaviour
 
* What event most occurring
 
* Number of positive/negative behaviours logged
 
  
All data is cumulative Year to date
+
==Timetable==
 
 
<br>
 
 
 
[[Image:pidashboard001.jpeg|800px]]
 
 
 
<br>
 
 
 
==Docs==
 
 
 
This shows documents linked to the student that are stored on the SIMS Document server. If the user has the correct permissions they can also use the 'Upload' button to upload new files to the Document server. If documents are set to 'Private' in SIMS, they cannot be seen here. <br> <br>
 
  
[[Image:pidocs001s.jpeg|1000px]] <br> <br>
+
View the pupil's timetable for the current week. View another week's timetable by using the calendar button near the top left of the timetable window. You can print the timetable using the browser print function (hold ctrl and press P). <br> <br>
  
Once a file is uploaded to the document server, it is linked to that student, and can be reviewed at any time by members of staff. Please note you can export this page to xls also using the xls export button on the right of the window. <br> <br>
+
[[Image:itimetable.jpg|900px]] <br> <br>
  
 
==SEN==
 
==SEN==
  
The SEN: Special Educational Needs tab, provides information about the pupil's special educational needs including and "Gifted and Talented" information that may be available. It can be hidden via a person's [[List_of_permissions#Pupil_Info|permissions]].
+
The SEN tab provides information about the pupil's special educational needs including and "Gifted and Talented" information that may be available. It can be hidden via a person's [[List_of_permissions#Pupil_Info|permissions]]. SEN and G&T datails taken from SIMS and can only be updated via SIMS <br> <br>
 
 
SEN and G&T data must be updated in SIMS as your MIS
 
 
 
[[Image:sendata00001.jpeg|900px]]
 
 
 
<br>
 
 
 
==Individual Education Plans==
 
  
Individual Education Plans (IEPs) can be created, edited and viewed here. See [[IEP writer designs|IEPs main article]] for further info, or our guide on [[Media:IEP_merging_fields.pdf| creating your own IEP.]] (downloadable file)
+
[[Image:isen.jpeg|900px]] <br> <br>
  
<br>
+
==Single Support Plans==
  
[[Image:piiep000001.jpeg|500px]]
+
Single Support Plans (SSPs) can be uploaded to PARS and assigned to pupils. A student can have multiple SSPs assigned to them and each SSP can be linked to a specific subject. <br> <br>
  
<br>
+
The documents that you can use on the SSP tab are uploaded on the [[SSP writer designs]] page. Once a design has been uploaded, you can assign it to a pupil and begin recording information. Providing that other staff have the permissions needed to view the SSP tab, they will be able to view the document. <br> <br>
  
==Timetable==
+
[[Image:iiep.jpg|900px]] <br> <br>
 
 
View the pupil's timetable for the current week. View another week's timetable by using the calendar button near the top left of the timetable window.
 
 
 
<br>
 
 
 
[[Image:pitimetable002.jpeg|800px]]
 
 
 
<br>
 
 
 
==Attendance==
 
[[Image:ibuttatt.jpg]] <br> <br>
 
  
 
==Contacts==
 
==Contacts==
  
This tab gives the pupil's home address and phone number and the contact details of any contactees that are found. Each contact is underlined - you can click on the contact to record the details of a conversation you have had with that contact. <br> <br>
+
The contacts tab is separated into two sections. The first section shows a list of contacts taken from SIMS. You will be able to see the home address, email address(es) and telephone number(s) for each of the pupil's contacts. You can click on a contact's name to record the details of contact that you have had with them (typically this is a phone call). This works the same way as clicking the adhoc button on the [[external contact]] page. <br> <br>
  
The details of previous contacts can be found in a table at the bottom of the page. <br> <br>
+
[[Image:icontacts.jpg|900px]] <br> <br>
  
[[Image:picontacts001a.jpeg|700px]] <br> <br>
+
The bottom section of the contacts tab shows the contact history between the school and the family. All contacts are shown and if you have the necessary permissions, you can edit or delete them. If attachments have been sent with messages then these can be downloaded here. <br> <br>
  
==Behaviour==
+
[[Image:icontacthistory.jpg|900px]] <br> <br>
  
This will display a summary of the student's behaviour in a graph, and a list of historic behaviour incidents for that student. The data can be viewed as a line chart or bar chart, depending on your needs.
+
==Detentions==
  
<br>
+
The [[Detentions and Removals|detentions]] tab shows a list of the detentions that the pupil has received over the course of the academic year, as well as the reason that the detentions were given, the staff member that issued them and whether or not the pupil attended the detention. <br> <br>
  
[[Image:behaviour_tab_image001.jpeg|1000px|The Behaviour tab on the pupil info screen.]]
+
[[Image:idetentions.jpg|900px]] <br> <br>
  
 +
==Extra Classes==
  
<br>
+
The extra classes section shows a list of the extra class registers where the pupil has received a mark. The date and name of each extra class is shown, as well as the pupil's attendance code. <br> <br>
  
View more detailed information about a pupil's [[Behaviour|behaviour]] here. Details about specific incidents that [[Add a behaviour incident|have been recorded]] are shown.
+
[[Image:iEC.jpg|900px]] <br> <br>
  
<br>
+
==On Report==
  
==Lessons==
+
Shows a history of all the instances of the student being placed [[on report]] throughout the academic year. <br> <br>
  
This shows a graphical representation of the pupil's attendance over the year. Each bar on the screen is for a single class and is a timeline reading from left to right with each "stripe" representing one or more classes. The thinnest strip visible usually represents a single lesson period.  
+
[[Image:pionreport0001.jpg|900px]] <br> <br>
  
<br>
+
==Linked documents==
  
The bars are color coded so;
+
This shows documents linked to the student that are stored on the SIMS Document server. If the user has the correct permissions they can also use the 'Upload' button to upload new files to the Document server. If documents are set to 'Private' in SIMS, they cannot be seen here. <br> <br>
*green = present
 
*red = absent
 
*yellow = late
 
*grey = not taken
 
  
<br>
+
[[Image:idocs.jpg|900px]] <br> <br>
  
[[Image:pilessons.jpeg|500px]]
+
Once a file is uploaded to the document server, it is linked to that student, and can be reviewed at any time by members of staff. Please note you can export this page to xls also using the xls export button on the right of the window. <br> <br>
  
<br>
+
==Extras==
  
==Detentions==
+
Allows the user to view the parental consents given to the student in SIMS. <br> <br>
  
View a history of the student's detentions, and whether or not they were served.
+
[[Image:iextras.jpg|900px]] <br> <br>
  
<br>
+
==Attendance==
  
[[Image:pidetentions0001.jpeg|1000px]]
+
The attendance tab shows the pupil's attendance in detail. At the top, there is a week-by-week view showing the pupil's attendance to their AM and PM periods. On the right hand side, there is a percentage total for each week. <br> <br>
  
<br>
+
[[Image:iattendanceweekly.jpg|900px]] <br> <br>
  
You can find more information about [[Detentions and Removals| detentions and removals]] here.
+
Below the weekly attendance there are three analyses; code summary, statistical summary and session summary. <br> <br>
  
<br>
+
'''Code summary''' <br>
 +
This shows a breakdown of the attendance codes that the pupil is receiving. <br>
 +
'''Statistical summary''' <br>
 +
This shows the percentages of the pupil's attendance which is present, authorised absence, unauthorised absence, etc. <br>
 +
'''Session summary''' <br>
 +
Day by day attendance can be seen here. <br> <br>
  
==On Report==
+
[[Image:iattendanceextras.jpg|900px]] <br> <br>
  
Shows a history of all the instances of the student being placed on report.
+
==KI (Key Indicators)==
 
 
<br>
 
 
 
[[Image:pionreport0001.jpeg|500px]]
 
 
 
<br>
 
 
 
The [[On report]] feature in PARS is explained here.
 
 
 
<br>
 
 
 
==Extras==
 
  
Allows the user to view the parental consents given to the student (data is mirrored from SIMS)
+
This is a nice quick way of finding out which pupils are above or below target in each subject based on pairs of grades - example: Current Grade v Target Grade.  The Grades used here will require a data manager within School to configure via [[Key indicators]] <br> <br>
  
[[Image:piextras0001.jpeg|500px]]
+
[[File:i_KI.jpg|900px]] <br> <br>
  
==KI Key Indicators==
+
==Exam results==
  
This is a nice quick way of finding out which pupils are above or below target in each subject based on pairs of grades - example: Current Grade v Target Grade. The Grades used here will require a data manager within School to configure via [[Key indicators]]
+
The exam results tab will show the grades the pupil has received in various exams, as taken from SIMS. <br> <br>
  
[[File:pikeyind.jpg]]
+
[[Image:i_exam.jpg|900px]] <Br> <br>
  
<br>
+
[[Category:Attendance]]
 +
[[Category:Behaviour]]
 +
[[Category:Grading]]
 +
[[Category:Detentions and Removals]]
 +
[[Category:Communications]]
 +
[[Category:On Report]]
 +
[[Category:Extra classes]]
 +
[[Category:Reporting]]
 +
[[Category:Homework]]
 +
[[Category:Personal]]
 +
[[Category:Automation]]

Latest revision as of 11:16, 16 July 2018

Lock.gif| Permissions required
to access this module:
Section:
Pupil info
Permission(s):
See the ___ tab on the pupil information screen

The pupil information window is used to show an overview of information for one pupil. The pupil information window can be accessed from any area of PARS and will show a wide range of information, depending on the permissions given to the user.

This page is accessed by clicking the i button on the quick launch bar at the very top of PARS. This bar is always visible, so you can access the pupil information window regardless of the page of PARS you are using.

Pupil info button001.jpg

Personal

The personal tab is displayed by default. All personal data is linked directly with SIMS; if SIMS data is incorrect, it will be incorrect here. The top of the window shows basic information about the pupil as well as their photograph. Medical data can also be viewed here, if the user has the correct permissions.

If the student has any siblings at school, the siblings' names will be shown at the bottom of the window. Clicking on a sibling's name will open the details for that pupil.

Ipersonal.jpg

The bottom of the window shows a breakdown of the pupil's behaviour, cumulative year-to-date attendance percentages in each subject, classes and tutor groups where: Pres = Present; Auth = Authorised absence; Unauth = Unauthorised absence and Late = late.

Behaviour information is also cumulative year-to-date, and is given where M/C = merit count: the number of individual merits awarded; M/T = merit total: the total number of merit points awarded; D/C = demerit count: the number of individual demerits awarded and D/T = demerit total: the total number of demerit points awarded.

Dashboard

This will show a variety of radial graphs relating to aspects of the student's attendance, behaviour and grading including. You can enlarge any of the charts on the dashboard tab by clicking on them.

The attendance chart will show the pupil's attendance to each of their subjects.

If you have any key indicator templates configured, then charts will also display showing the pupil's grades based on the key indicator setup. Each 'slice' of the chart represents one subject and if there are two grades to compare, then the slice will be divided into two parts. One part will always be yellow, which represents the pupil's target. The other section is the pupil's current grade which will either be red or green depending on whether it is better or worse than the target.

The behaviour charts also show cumulative year-to-date data. These charts show various breakdowns of the pupil's behaviour, including:

  • The location of positive/negative behaviour
  • Staff members recording the most/least incidents
  • Most frequent grounds and outcomes
  • The subjects where most positive/negative behaviour occurs

Idashboard.jpeg

Behaviour

This will display a summary of the student's behaviour in a graph, and a list of historic behaviour incidents for that student. The data is shown as a line chart and bar chart separately.

Ibehaviour1.jpeg

A list of existing behaviour incidents for the pupil are found at the bottom of the tab. You can see the details of each incident and if you have the correct permissions, you will be able to edit and delete the incidents. You can also add behaviour incidents from here.

Timetable

View the pupil's timetable for the current week. View another week's timetable by using the calendar button near the top left of the timetable window. You can print the timetable using the browser print function (hold ctrl and press P).

Itimetable.jpg

SEN

The SEN tab provides information about the pupil's special educational needs including and "Gifted and Talented" information that may be available. It can be hidden via a person's permissions. SEN and G&T datails taken from SIMS and can only be updated via SIMS

Isen.jpeg

Single Support Plans

Single Support Plans (SSPs) can be uploaded to PARS and assigned to pupils. A student can have multiple SSPs assigned to them and each SSP can be linked to a specific subject.

The documents that you can use on the SSP tab are uploaded on the SSP writer designs page. Once a design has been uploaded, you can assign it to a pupil and begin recording information. Providing that other staff have the permissions needed to view the SSP tab, they will be able to view the document.

Iiep.jpg

Contacts

The contacts tab is separated into two sections. The first section shows a list of contacts taken from SIMS. You will be able to see the home address, email address(es) and telephone number(s) for each of the pupil's contacts. You can click on a contact's name to record the details of contact that you have had with them (typically this is a phone call). This works the same way as clicking the adhoc button on the external contact page.

Icontacts.jpg

The bottom section of the contacts tab shows the contact history between the school and the family. All contacts are shown and if you have the necessary permissions, you can edit or delete them. If attachments have been sent with messages then these can be downloaded here.

Icontacthistory.jpg

Detentions

The detentions tab shows a list of the detentions that the pupil has received over the course of the academic year, as well as the reason that the detentions were given, the staff member that issued them and whether or not the pupil attended the detention.

Idetentions.jpg

Extra Classes

The extra classes section shows a list of the extra class registers where the pupil has received a mark. The date and name of each extra class is shown, as well as the pupil's attendance code.

IEC.jpg

On Report

Shows a history of all the instances of the student being placed on report throughout the academic year.

Pionreport0001.jpg

Linked documents

This shows documents linked to the student that are stored on the SIMS Document server. If the user has the correct permissions they can also use the 'Upload' button to upload new files to the Document server. If documents are set to 'Private' in SIMS, they cannot be seen here.

Idocs.jpg

Once a file is uploaded to the document server, it is linked to that student, and can be reviewed at any time by members of staff. Please note you can export this page to xls also using the xls export button on the right of the window.

Extras

Allows the user to view the parental consents given to the student in SIMS.

Iextras.jpg

Attendance

The attendance tab shows the pupil's attendance in detail. At the top, there is a week-by-week view showing the pupil's attendance to their AM and PM periods. On the right hand side, there is a percentage total for each week.

Iattendanceweekly.jpg

Below the weekly attendance there are three analyses; code summary, statistical summary and session summary.

Code summary
This shows a breakdown of the attendance codes that the pupil is receiving.
Statistical summary
This shows the percentages of the pupil's attendance which is present, authorised absence, unauthorised absence, etc.
Session summary
Day by day attendance can be seen here.

Iattendanceextras.jpg

KI (Key Indicators)

This is a nice quick way of finding out which pupils are above or below target in each subject based on pairs of grades - example: Current Grade v Target Grade. The Grades used here will require a data manager within School to configure via Key indicators

I KI.jpg

Exam results

The exam results tab will show the grades the pupil has received in various exams, as taken from SIMS.

I exam.jpg