Difference between revisions of "Permissions"

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{{permissions|System Management|Access PARS management options|Access PARS permissions}}
 
{{permissions|System Management|Access PARS management options|Access PARS permissions}}
  
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PARS users access PARS using a SIMS .net username and password. PARS has a different set of permissions to SIMS, which are configured via [[System management]]. Most people in the school who do the same job are likely to have the same set of permissions so templates of permissions may be created and applied to selections of users as required. <br> <br>
  
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==Introduction==
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In addition to their permissions, each user can be restricted in their ability to alias other users and enter certain [[Maintain codes|attendance codes]]. <br> <br>
  
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PARS .net users access PARS using a SIMS .net username and password. PARS has a different set of permissions to SIMS, these are configured via [[System management]]. Most people in the school who do the same job are likely to have the same set of permissions so permissions templates may be created and applied to selections of users as required.
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This page is accessed via: <br>
 +
'''[[PARS main menu]] > [[System management]] > Permissions''' <br> <br>
  
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A.  For concise information on PARS: [[List of permissions]] page listing every permission along with a full description and suggestion for configuring different user types.
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==The permissions page==
  
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B.  For a quick summary of recommended user permissions to get you started, please click [[Permissions Summary]]
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[[Image:permis01.jpg]] <br> <br>
  
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In addition to their permissions, each user can be restricted in their ability to alias other users and enter certain [[Maintain codes|attendance codes]].
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==Creating a permission template==
  
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[[Image:perms01.jpg|An example of a user's permissions list]]
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First click the "Add" button from the top toolbar. You will first need to give your template a name. Give your template a name and then click "OK". You will then see your template appear in the list on the permissions page - select your template and click "Modify" from the top toolbar. <br> <br>
  
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==Before configuring permissions==
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[[Image:permis02.jpg]] <br> <br>
  
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The [[List of permissions]] in PARS is long and choosing the right permissions for each user will take some consideration. It may be a good idea to select certain "Power users" (IT savvy teachers & admin staff) to have permissions that cover all areas of PARS. After a few weeks they will understand the permissions that the majority of teachers/admin staff will need and a permissions template can be configured based on their suggestions.
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===Permissions===
  
 +
This will open the permissions page, which has a list of every permission in PARS. You can turn permissions on by clicking the tickbox next to each permission. <br> <br>
  
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==To configure permissions for an individual==
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[[Image:perms01.jpg|An example of a user's permissions list]] <br> <br>
  
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* From the [[PARS main menu]] select: [[System management]] -> Configure user permissions.
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You can either go through the list, ticking the permissions that you feel are required (see further down this page for a list of permissions and their functions) or you can import our suggested permissions templates: <br> <br>
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* A list of all available users will appear. Select a single user from this list by clicking on their name or hold down the CTRL and/or Shift keys to allow groups of people to be selected.
 
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* Click the "Modify permissions" button near the top left of the screen.
 
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* Make the appropriate selections from the [[List of permissions]] then click "Save changes".
 
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* The user(s) will need to reload PARS to use their new permissions.
 
  
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==Code restrictions==
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(right click and choose "Save target as...")
 +
<div class="plainlinks">
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*[http://www.tascsoftware.co.uk/wiki/PARS/files/Admin%20Suggested%20Permissions.xml Suggested Admin Permissions]
 +
*[http://www.tascsoftware.co.uk/wiki/PARS/files/SLT%20Suggested%20Permissions.xml Suggested SLT Permissions]
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*[http://www.tascsoftware.co.uk/wiki/PARS/files/Office%20Suggested%20Permissions.xml Suggested Office Permissions]
 +
*[http://www.tascsoftware.co.uk/wiki/PARS/files/Teacher%20Suggested%20Permissions.xml Suggested Teacher Permissions]</div> <br> <br>
 +
 
 +
To import a permissions template, click the "Import" button on the top toolbar. You can then browse to one of the files above, once it has been downloaded. <br> <br>
 +
 
 +
===Code restrictions===
 +
 
 +
By default, people entering [[:Category:Attendance|Attendance]] marks via a [[Register|register]] or an [[Attendance view]] screen can enter any code (with certain restrictions e.g "*" or "#"). It is possible to prevent users from using certain [[Maintain codes|attendance codes]]. For example, most schools only want classroom teachers to enter Present, Late or Absent marks (\ / L N). <br> <br>
 +
 
 +
Click on the "Code restrictions" tab from the top toolbar. You will see a list of all available attendance codes in PARS. There are two columns that allow you to restrict access to attendance codes: <br> <br>
 +
 
 +
'''Restricted''' <br>
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: the attendance code cannot be used at all
 +
'''Restricted lessons
 +
:this attendance code can be used in [[Session|sessions]] but not lessons. <br> <br>
 +
 
 +
[[Image:perms02.jpg]] <br> <br>
 +
 
 +
===Aliases===
 +
 
 +
Aliasing is where a user view's another user's timetable and messages. This is usually preferable as it allows staff to see when other staff have non-contact time, easily take each other's registers and promote information sharing. However you may want some staff's timetable to be private i.e. the Headteacher's. for more information about aliasing, please [[Homepage#How to view a colleague's timetable|see this page]]. <br> <br>
 +
 
 +
To restrict aliasing, first click the "Aliases" button from the top toolbar. You will see a list of all users. If none of the users are selected, then the people who you apply the permission template to will be able to alias anybody they like. However if you tick any users from this list, then the people using this permission template will only be able to alias the users that are selected here. <br> <br>
 +
 
 +
===Favourites===
 +
Menu favourites can be set via User Permissions. Favourites allow users to quickly navigate to the features of PARS they use most. The favourites option shows every menu item in PARS with a checkbox. If the checkbox is ticked, then users will have quick access to that menu item, i.e. "Register", or "Add a behaviour incident". <br> <br>
 +
 
 +
[[Image:perms03.jpg|An example of a user's favourites setup]] <br> <br>
 +
 
 +
'''Once you have finished configuring your permission template, click the "Save" button at the top-right. <br> <br>
 +
 
 +
=Managing permissions=
 +
 
 +
You should now apply your permissions templates to users. This can be done by going to the users tab, by clicking the radio button at the top of the page. Select any users that you want to apply the template to, then click "Modify" from the top toolbar. <br> <br>
 +
 
 +
You will come to a page showing all of the PARS permissions. Click the "Apply a template" button from the top toolbar and select the permissions template you want to apply. <br> <br>
 +
 
 +
Whenever you want to adjust the users' permissions, you should go back to the permissions tab and alter the template, not the individual's user permissions. Once you have edited the template, select it and click the "Manage" button from the top toolbar. A window will open - click the "Reapply" button to push the changes you have made out to all users who are on the template. <br> <br>
 +
 
 +
[[Image:permis04.jpg]] <br> <br>
 +
 
 +
=List of permissions=
 +
 
 +
Given below are a full set of permissions found in PARS along with a brief explanation of each: <br> <br>
 +
 
 +
==Assignment Diary==
 +
*'''Access Assignment Diary Menu''' 
 +
::Allows the user to access the Assignment Diary from the [[PARS main menu|main PARS menu]].
 +
 
 +
*'''Access Assignment Diary''' 
 +
::Allows the user to view and access the [[Assignment diary]] option under the main Assignment Diary menu.
 +
 
 +
*'''Assignment Diary reports''' 
 +
::Allows the user to generate and view Assignment Diary reports.
 +
 
 +
*'''Access Assignment Diary categories''' 
 +
::Allows the user to configure categories for use when adding assignments to the assignment diary.
 +
 
 +
*'''Only access Assignment Diary for own groups'''
 +
::Allows the user to only access the Assignment Diary for Classes they are associated to.
 +
 
 +
 
 +
==Attendance==
 +
* '''Access Attendance Menu'''   
 +
::Allows the user to view and access the attendance menu from the [[PARS main menu|main PARS menu]]. Users without this ability will still be able to take registers but will be unable to run attendance reports.
 +
 
 +
* ''' Access Attendance View menu item ''' 
 +
::Allows the user to view and access the [[Attendance view]] option under the main Attendance menu. Normally teachers should not have access to this as it is intended for editing existing marks rather than entering new ones.
 +
 
 +
* '''Allow amendments to marks in [[Attendance view]]''' 
 +
::Allows the user the ability to batch-enter attendance marks.
 +
 
 +
* '''Only enter attendance for own groups in [[Attendance view]]''' 
 +
::Allows the user to only batch-enter attendance marks for their own tutor group and any classes they teach. Unlike most permissions, this one is restrictive.
 +
 
 +
* '''Prompt for keeping mapped periods and their sessions in synchronisation in [[Attendance view]] 
 +
::Whenever an attendance mark in a [[Mapped periods|mapped lesson period]] is altered on the [[Attendance view]] screen, the user will be asked if they want to have the [[Session | session]] mark altered.
 +
 
 +
* '''Take [[Register|registers]] for today'''   
 +
::Allows the user the ability to take registers for today's lessons or reg groups.
 +
 
 +
* '''Take [[Register|registers]] for yesterday'''   
 +
::As above but will allow the user to "go back" a day.
 +
 
 +
* '''Take [[Register|registers]] for any school day'''   
 +
::As above but will allow the user to take a [[Register|register]] for any day within the school year.
 +
 
 +
* '''Only view [[Register|registers]] for yesterday'''
 +
::The user may only view [[Register|registers]] taken the day before (as well as today's registers).
 +
 
 +
* '''Report on attendance'''   
 +
::Allows the user to generate and view [[Attendance reports|attendance reports]].
 +
 
 +
* '''Deal with [[Missing registers|missing registers]]''' 
 +
::Allows the user access to the "[[Missing registers]]" section of Attendance on the [[PARS main menu]].
 +
 
 +
* '''Hide the hover over on the register screen'''
 +
::With this box unticked, hovering over a pupil's name on a register will stop the pupil's name from being highlighted. This may be useful on machines with lower graphics capability or no graphics drivers.
 +
 
 +
* '''Hide student details hover over on the register screen'''
 +
::The yellow "tool tip" containing student details (including their photo) will be hidden if this permission is ticked.
 +
 
 +
* '''Access Exceptional Circumstances'''
 +
::Access the [[Exceptional circumstances]] menu item that allows groups of pupils to have a "Y" attendance entered for them over a period of time.
 +
 
 +
*'''Prevent user from being able to enter attendance comments'''
 +
::Prevents the user from adding comments to a student's attendance record in [[Attendance view| attendance view]].
 +
 
 +
*'''Show attendance comments on registers'''
 +
::Allows the user to view attendance comments via their [[register]].
 +
 
 +
*'''Hides the Mark All Present button from register screens''' 
 +
::Prevents user from being able to mark all students present with a single click when taking a register.
 +
 
 +
*'''User can edit [[Register#Seating plans|Seating plans]] layouts created in PARS Connect'''
 +
::Allows user to edit seating plans within PARS Connect.
 +
 
 +
*'''Access the fire screen'''
 +
::Allows the user to access the fire module for registering pupils during a fire <br> <br>
 +
 
 +
==Automation==
 +
* '''Access Automation Control''' 
 +
::Allows the user to view and access items in the Automation section on the [[PARS main menu]].
 +
 
 +
* '''Setup automation [[Job list|jobs]]'''   
 +
::Allows the user to configure any existing automated [[Job list|jobs]].
 +
 
 +
* '''Clear automation history''' 
 +
::Allows the user to delete the log of [[Job list|jobs]] already run.
 +
 
 +
 
 +
==Behaviour==
 +
* '''Access positive behaviour incidents'''   
 +
:: The user can record and view good [[Behaviour|behaviour]]
 +
 
 +
* '''Access negative behaviour incidents'''   
 +
:: The user can record and view bad [[Behaviour|behaviour]]
 +
 
 +
* '''Access neutral behaviour incidents'''   
 +
:: The user can record and view events that are neither good nor bad
 +
 
 +
* '''Access cash in behaviour incidents'''   
 +
:: The user is allowed to "cash in" [[Behaviour|behaviour]] points that have been awarded
 +
 
 +
* '''Only enter incidents for own groups'''
 +
:: The user can only record [[Behaviour|behavioural]] incidents for pupils that they teach.
 +
 
 +
* '''Only pick up own incident referrals''' 
 +
:: The user can only view [[Behaviour|behavioural]] incidents that have been [[Collect behaviour referrals|referred]] to them.
 +
 
 +
* '''Report on incidents'''   
 +
:: The user is able to access the various [[Behaviour reports]] available from the [[PARS main menu]]
 +
 
 +
* '''Configure behaviour schemes''' 
 +
:: Allows access to the [[configure behaviour]] options on the [[PARS main menu]]
 +
 
 +
* '''Enter students onto the On Report group as a result of deleterious conduct''' 
 +
:: Allows the user add pupils to an [[On report]] group.
 +
 
 +
* ''' Add and modify behaviour incident designs '''     
 +
:: Allows the user to create and edit [[Slip designer|behaviour slip]] templates using XSLT/XML transformations.
 +
 
 +
* ''' Stops user changing the adjusted points'''
 +
:: Prevents the user from altering the number of points a merit or demerit is worth on the behaviour entry screen.
 +
 
 +
* ''' User can refer people to a selected teacher'''
 +
:: The user is allowed to specify a teacher to refer behavioural incidents on to.
 +
 
 +
* ''' Only incidents created by user will be shown on Edit Behaviour screen''' 
 +
:: In Edit a behaviour incident the user will only be allowed to see behaviour incidents recorded by them.
 +
 
 +
* ''' User can only delete incidents that they have recorded''' 
 +
:: In Edit a behaviour incident the user will only be allowed to delete behaviour incidents recorded by them.
 +
 
 +
* ''' Users can only edit incidents that they have recorded''' 
 +
:: In Edit a behaviour incident the user will only be allowed to edit behaviour incidents recorded by them.
 +
 
 +
* '''Only enter behaviour incidents under own name''' 
 +
:: This prevents the recorded by field being set to any other teacher's name in the behaviour entry screen.
 +
 
 +
* '''Allow user to access the Configuration Alerts Screen'''   
 +
:: This gives users access to the 'Configure Alerts' screen.
 +
 
 +
*'''Allow the user to change the outcome where a ground is linked to a default outcome''' 
 +
::This allows the user to choose the outcome for a behaviour incident, regardless of whether or not the incident is linked to a default outcome.
 +
 
 +
*'''User can set behaviour incidents to private'''
 +
::This allows the user to restrict who is able to view a behaviour incident they have recorded or edited.
 +
 
 +
*'''Ignore privacy status when loading incidents'''
 +
::This allows users to view any behaviour incidents, regardless of whether they are set to private.
 +
 
 +
*'''Hide the [[Add a behaviour incident]] button from the PARS main menu'''
 +
::This removes the option to add behaviour incidents via the main menu.
 +
 
 +
*'''Add incidents linked to colour coded ASM formula columns'''
 +
::Allows you to give behaviour incidents based on the colours of grades taken from SIMS.
 +
 
 +
*'''Allow user to access [[Rule based behaviours]]'''
 +
::Allows the user to access and configure [[Rule based behaviours]]
 +
 
 +
*'''Allow user to access [[House points]]'''
 +
::Allows user to view, add, edit and delete house points.
 +
 
 +
*'''Allow user to add and remove [[House points]]'''
 +
::Allows user to ADD and REMOVE house points.
 +
 
 +
*'''Allow user to true edit [[House points]]
 +
:: User can edit house points without leaving trace of their actions
 +
 
 +
*'''Allow user to fully delete [[House points]]
 +
:: User can delete house points without leavng trace of their actions
 +
 
 +
*'''Prevent user from changing the default [[House points| house point]] applicability of an incident'''
 +
:: Allows the user to decide whether a behaviour incident should contribute to house points regardless of configuration to make certain incidents apply/not apply to house points by default.
 +
 
 +
*'''Allow user to create, edit and delete Custom Behaviour Reports'''
 +
::Allows user the ability to create, edit and delete Custom Behaviour Reports.
 +
 
 +
 
 +
==Biometrics==
 +
*'''User can add people to a biometric datastore and link them to PARS''' 
 +
:: If a [[Biometrics|biometric]] reader (e.g. a fingerprint scanner) is to be used to record attendance marks, the user will be able to add pupils to the biometric database and associate them with the pupil in PARS.
 +
 
 +
 
 +
==Comments==
 +
*'''Access comment bank'''
 +
:: The user is able to access the [[Configure comment bank|Comment bank]] when entering grade comments. 
 +
 
 +
*'''Configure comment bank'''
 +
:: The user is able to add/remove comments from the [[Configure comment bank|Comment bank]].
 +
 
 +
 
 +
==Contact Management==
 +
*'''Access [[Homepage#Notices|Notices]] management section '''   
 +
::Allows the user the ability to create new (and delete existing) notices.
 +
 
 +
*'''Create a new [[Homepage#Notices|notice]]'''   
 +
::Allows the user to create and send [[Homepage#Notices|notices]].
 +
 
 +
*'''Manage and remove System-originated [[Homepage#Notices|notices]]'''   
 +
::Allows the user to edit and delete [[Homepage#Notices|notices]] created automatically by PARS
 +
 
 +
*'''Manage and review external communications'''   
 +
::These include [[Email]], [[SMS|Text messages (SMS)]], written letters and logged telephone conversations.
 +
 
 +
*'''Set up and modify a [[SMS|Text Messaging]] account'''   
 +
::Allows the user to access the "[[Configure SMS]]" section of the [[Contact management]] module on the [[PARS main menu]]
 +
 
 +
*'''Allow access to [[Contact management]] comment bank''' 
 +
::Allows the user access to the "[[message bank]]" section of the [[Contact management]] module.
 +
 
 +
*'''Report on contacts made''' 
 +
::Allows the user to run reports generated from [[Email|Emails]], [[SMS|Text messages (SMS)]] and written letters sent.
 +
 
 +
*'''Edit contacts notes made entries'''
 +
::Allows a user to edit contact details that have been recorded either manually or automaticaly by PARS.
 +
 
 +
*'''Remove contacts made entries'''   
 +
::Allows the user to delete contacts details that have been recorded either manually or automatically by PARS.
 +
 
 +
*'''Prevents user from sending [[Email| emails]]'''
 +
::Prevents the user from sending [[Email| emails]] to external parties using PARS.
 +
 
 +
*'''Prevents user from sending [[SMS|SMS messages]]'''
 +
::Prevents the user from sending [[SMS|text messages (SMS)]] to external parties using PARS.
 +
 
 +
*'''User can view external contacts set to private'''
 +
::Allows user to see any external contacts that have been set to 'Private' in SIMS.
 +
 
 +
*'''Prevents user from creating instant notices on the manage contacts screen'''
 +
::Prevents user from creating instant notices within the 'Manage Contacts' screen.
 +
 
 +
*'''User will receive notices as emails as well as notices'''
 +
::Ensures user will receive notices as emails as well as receiving messages as notices.
 +
 
 +
*'''Play notice alert sounds'''
 +
::Where possible, PARS will make a noise when an [[emergency alert]] is received.
 +
 
 +
*'''User can contact highest priority parent
 +
::When sending a batch message via [[external contact]], the user can contact people who have parental responsibility and are the highest priority contact for a student
 +
 
 +
*'''User can contact highest priority contacts
 +
::When sending a batch message via [[external contact]], the user can contact people who are the highest priority contact for a student
 +
 
 +
*'''User can contact all parents'''
 +
::When sending a batch message via [[external contact]], the user can contact people who have parental responsibility
 +
 
 +
==Detentions==
 +
*'''Access to detentions section'''   
 +
::Allows the user to view the [[Detentions and Removals|detention]] section of the [[PARS main menu]].
 +
 +
*'''Allow user to mark pupil for detention'''   
 +
::The user can place a pupil on [[Detentions and Removals|detention]].
 +
 
 +
*'''Allow user to mark pupil for detention without linking to behaviour''' 
 +
::The user can record a detention without having to record an associated [[Behaviour]] item (e.g. merit or demerit).
 +
 
 +
*'''Allow user to edit and deal with pupil detentions'''   
 +
::The user can edit/delete and reschedule [[Detentions and Removals|detentions]].
 +
 
 +
*'''Take detention registers'''   
 +
::Allows the user to access and take [[Take detention, removal or extra class registers|detention registers]].
 +
 
 +
*'''Report on detentions'''     
 +
::Gives the user access to the various Detention and Removal Reports. (See [[Detention reports]] and [[Removal reports]])
 +
 
 +
*'''Access to detentions configuration''' 
 +
::Allows the user to access and alter [[Detentions and Removals|detention]] settings where they can configure [[Configure time types|detention time slots]].
 +
 
 +
*'''Add and modify detention parental slip designs'''   
 +
::Allows the user to create and edit parental consent [[Slip designer|printed slip]] forms.
 +
 
 +
*'''Defaults users detentions to personal''' 
 +
::When a person records a detention, it is added to a personal register by default.
 +
 
 +
*'''Allow user to alter the force automatic scheduling date''' 
 +
::Automatic scheduling can be overridden by the user if necessary.
 +
 
 +
*'''Display automatic scheduling summary''' 
 +
::A pop up will inform the user about the date and time of automatically scheduled detentions.
 +
 
 +
*'''Allow user to access rule based detentions.'''
 +
::::Allows the user to view the [[Rule based detentions]] section of the [[Detentions and Removals|detentions]]menu.
 +
 
 +
*'''Allow user to modify rule based detentions rules.'''
 +
::Allows the user to edit rules in [[Rule based detentions]]. 
 +
 
 +
*'''Only allow user to view, edit and delete own detentions'''
 +
::Prevents user from viewing, editing or deleting any detentions that are not personal to themselves.
  
−
By default, people entering [[:Category:Attendance|Attendance]] marks via a [[Register|register]] or an [[Attendance view]] screen can enter any code (with certain restrictions e.g "*" or "#"). It is possible to prevent users from using certain [[Maintain codes|attendance codes]]. For example, some schools do not want teachers to be able to use the "@" [[Maintain codes|codes]] to record lateness, preferring the "L" code instead. Other schools restrict teachers to only be able to use "/" "\" and "N" codes and have an Attendance Officer make any changes as they gather information.
+
*'''View personal detentions set by other users'''
 +
::Allows user to view any personal detentions that have been created by other users.
  
−
[[Image:perms02.jpg]]
+
*'''Allow recording of roomless personal detentions.'''
 +
::If this permission is not enabled, users will not be able to issue a personal detention unless they also record which room that detention will take place in.
  
−
To restrict a user from using certain codes:
+
==Diary==
 +
*'''Allow user to create diary entries when aliasing other users'''
 +
::The user can create diary entries on other users' pages while [[Homepage#How to view a colleague's timetable|aliasing]] them.
  
−
* From the [[PARS main menu]] select: [[System management]] -> Configure user permissions
+
*'''Imports Outlook calendar appointments'''
−
* A list of all available users will appear. Select a single user from this list by clicking on their name or hold down the CTRL and/or Shift keys to allow groups of people to be selected.
+
::This will automatically insert into the PARS [[homepage]] any entries the user has in their Microsoft Outlook calendar.
−
* Click "Modify permissions".
 
−
* Click "View code restrictions page".
 
−
* A list of every code available will be displayed with two columns allowing the code to be "Restricted" (i.e. it cannot be used at all) and "Restricted Lessons" (meaning it can be used in [[Session|session]] but not lesson [[Register|registration]]). Make the appropriate choices then click "Save Changes".
 
  
−
==[[Aliasing]]==
+
*'''Imports Google calendar appointments'''
 +
::Users will see their own Gmail calendar appointments on their diary in PARS, provided the appropriate setup has been performed as per the [[Import gmail calendar]] page.
  
−
To limit the number of people a user can [[Aliasing|alias]]:
+
*'''Allows the user to export their diary'''
 +
::Determines whether the Export button is available on the Diary page in PARS.
 +
 +
*'''Allows the user to create diary entries that are visible to all on their own diary'''
 +
::This will give the user the option to export their [[homepage|diary page]] to an iCalendar file (.ics) suitable for importing into Microsoft Outlook.
  
−
* From the [[PARS main menu]] select: [[System Management]] -> Configure user permissions.
+
*'''Shows tooltips when hovering over diary page entries'''
−
* A list of all available users will appear. Select a single user from this list by clicking on their name or hold down the CTRL and/or Shift keys to allow groups of people to be selected.
+
::A hover box is displayed when hovering over cells in the [[homepage|diary page]].
−
* Click "Modify permissions".
 
−
* Click "View alias page".
 
−
* A full list of SIMS users will appear:
 
−
::* If no boxes are ticked, the user can [[Aliasing|alias]] everyone.
 
−
::* If a selection of boxes are ticked, the user can only [[Aliasing|alias]] those people.
 
−
::* If the user's own name and no other boxes are ticked, they will not be able to [[Aliasing|alias]] anyone.
 
−
* Once the appropriate selection has been made, click "Save changes".
 
  
−
==Favourites==
+
*'''Shows the owner of non-editable diary items'''
 +
::Permits system to display name of the owner of non-editable diary items to logged in user.
  
−
Menu favourites can be set via User Permissions. Favourites allow users to quickly navigate to the features of PARS they use most.
+
*'''Allow dashboard access'''
 +
::Enables the Dashboard feature on the homepage. <Br> <br>
  
−
The favourites option shows every menu item in PARS with a checkbox. If the checkbox is ticked, then users will have quick access to that menu item, i.e. "Register", or "Add a behaviour incident".
+
==Extra Classes==
 +
*'''Access to [[Extra classes]] section'''   
 +
:: Allows the user to access the [[Extra classes|extra classes]] menu.
  
−
[[Image:perms03.jpg|An example of a user's favourites setup]]
+
*'''Allow user to add pupil to extra class'''   
 +
:: Allows the user to edit register lists for [[Extra classes|extra classes]].
  
−
==Permissions Templates==
+
*'''Take extra class registers'''   
 +
:: Allows the user to access and take extra class registers.
  
−
Most people doing similar jobs in school (Teachers, IT staff, Admin staff, Attendance Officers etc) will need the same set of permissions as each other. Sometimes a group of such users may need access to a new feature in PARS that requires their permissions to be altered en masse, or maybe an existing feature/option needs to be disabled. Permissions templates are a way to achieve these ends. A single template can be set up with [[List of permissions|permissions]], code restrictions and [[Aliasing|aliases]] and then applied to one or more users. If the template is altered at a later time it can be reapplied to these users.
+
*'''Report on extra class'''   
 +
:: Allows access to extra class [[Reports|reports]].
  
 +
*'''Access to extra class configuration'''
 +
:: Allows the user to create and manage extra class [[Configure time types|timeslots]].
  
−
'''To configure a permission template for a selection of users:'''
+
*'''Defaults users extra classes to personal'''
 +
:: Ensures that [[Extra classes|extra classes]] created by logged in user are set to 'Personal' by default.
  
−
* From the [[PARS main menu]] select: [[System management]] -> Configure user permissions.
 
−
* Click "Add template" and enter an appropriate name (e.g. Teachers, Office Staff etc).
 
−
* The new template will appear at the top of the screen under Type: Template above the list of users.
 
−
* Click on the new template and click "Modify permissions".
 
−
* Assign a set of permissions, code restrictions and [[Aliasing|aliases]] to the template and save.
 
−
* You should now be on the user selection screen. Hold down the CTRL key and click on the people who are to receive the template, they should all be highlighted.
 
−
* Click "Modify permissions".
 
−
* Click "Apply template".
 
−
* Choose the template from the list, note at the bottom of the window it is possible to choose whether or not to apply the [[List of permissions|permissions]], code restrictions or [[Aliasing|aliases]].
 
−
* Click "Save changes" to finish.
 
  
−
'''To alter and reapply an existing template:'''
+
==Grading==
 +
*'''Access grading'''
 +
::Allows the user access to the [[Grading|grading]] section on the [[PARS main menu]]
  
−
* From the [[PARS main menu]] select: [[System management]] -> Configure user permissions.
+
*'''Enter grades''' 
−
* Double-click on the template to be altered.
+
::Allows the user the general ability to [[enter grades]].  
−
* Make the required changes to the template as required.
 
−
* Click "Save" to return to the list of users.
 
−
* Left click once on the template name to highlight it.
 
−
* Click "Reapply template".
 
  
−
'''Creating a default template for new users'''
+
*'''Access grade preview'''
 +
::Allows teachers to preview existing grades and enter comments.
  
−
If you create a template called "Default", any user with no permissions configured (e.g a new user) will have these permissions applied when they first log into PARS.
+
*'''Only enter grades for own groups''' 
 +
::Prevents user from entering grades for lessons they do not take.
 +
 +
*'''Grading Reports'''   
 +
::Allows the user to run the various [[Grade reports|grading reports]] that are available.  
  
−
<br>
+
*'''Configure grading schemes''' 
 +
::Allows the user to create and edit [[Configure grade schemes|grade schemes]].
  
−
===Importing/Exporting permissions templates===
+
*'''Configure grading elements''' 
 +
::Allows the user to create and edit [[Configure grading elements|grade elements]].
  
−
<br>
+
*'''Import/Export of grades'''   
 +
::Allows the user to access the [[Import/export grades]] module.
  
−
PARS permissions templates can be imported or exported, using the buttons in the top toolbar.
+
*'''Override the closed status of a column'''
 +
::Grades may be entered into any grade column at any time, including columns that are greyed out.
  
−
<br>
+
*'''Access grade authorisation'''
 +
::Allows user to access the 'Grade Authorisation' menu item.
  
−
[[Image:perms04.jpg]]
+
*'''Edit grades while authorising'''
 +
::The user will be able to amend comments via the [[grade authorisation]] page.
  
−
<br>
+
*'''Allow user to batch enter comments'''
 +
::Allows user to batch enter comments within the 'Grade entry' screen.
  
−
If you are configuring PARS for the first time, try importing these suggested permissions templates:
+
*'''Allow user to create, edit and delete Custom Grading Reports'''
 +
::Allows a user to create, edit and delete Custom Grading Reports.
  
−
(right click and choose "Save target as...")
+
*'''Allow users to copy grade entry columns on the Grade Entry screen'''
 +
::Allows users to copy grade data in columns to other columns in the 'Grade Entry' screen.
 +
 
 +
*'''Access Key Indicator configurations'''
 +
::Allows user to access configurable options for 'Key Indicators'.
 +
 
 +
==Group Manager==
 +
*'''Access group management''' 
 +
::Allows the user access to the [[group manager]] section on the [[PARS main menu]] and manage groups.
 +
 
 +
*'''Delete and repopulate the all years group''' 
 +
::Use this to rebuild the All Years group when the [[Automation Module]] is not running.
 +
 
 +
 
 +
==On report==
 +
*'''Access to [[On report]] section'''     
 +
::Allows the user to access menu items in the [[On report]] section of the [[PARS main menu]].
 +
 
 +
*'''Manage students on report'''   
 +
::Allows the user to add, edit and remove pupils on report.
 +
 
 +
*'''On report reports'''   
 +
::Access a selection of reports relating to pupils [[On report]].
 +
 
 +
*'''Configure on report elements''' 
 +
::Allows access to the On Report [[Configure grading elements|grade element]] option, user may create new and edit existing "on report" [[Configure grading elements|grade elements]]
 +
 
 +
*'''Add/Edit/Delete PARS on report groups''' 
 +
::User has access to options allowing configuration of [[On report]] groups.
 +
 
 +
 
 +
==PARS==
 +
*'''Allows users to change current attendance year'''     
 +
::If a user needs to go back and check data from previous years, this option will show the drop-down Academic Year list on the PARS [[homepage|diary page]].
 +
 
 +
*'''Use own email address as email reply address if available'''
 +
::This permission gives access to a retired feature in PARS.net
 +
 
 +
*'''Add own name to the sender of the email if available'''
 +
::This permission gives access to a retired feature in PARS.net
 +
 
 +
*'''Use own email address as SMS reply address if available'''
 +
::This permission gives access to a retired feature in PARS.net
 +
 
 +
*'''Hides the PARS Alert button'''
 +
::Displays or Hides the Emergency Alert button in PARS
 +
 
 +
==Personal==
 +
*'''Access to Personal section'''
 +
::Allows user to access 'Personal' menu item.
 +
 
 +
*'''Access to Personal reports'''
 +
::Allows user to access 'Personal' reports within the 'Personal' menu item.
 +
 
 +
*'''Access medical information'''
 +
::Allows user to access medical information from within PARS
 +
 
 +
 
 +
==Pupil Info==
 +
*'''See the dashboard tab on the pupil information screen''' 
 +
::Access the dashboard feature via the [[Pupil information]] screen.
 +
 
 +
*'''See the SIMS documents tab on the pupil information screen''' 
 +
::Access documents held on the SIMS document server via the [[Pupil information]] screen.
 +
 
 +
*'''Allow user to upload files to the SIMS document server''' 
 +
::Gives the user permission to upload files to the SIMS document server.
 +
 
 +
*'''Include Confidential documents on the SIMS Documents tab'''
 +
::Enables the system to include 'Confidential' documents on the 'SIMS Documents' tab.
 +
 
 +
*'''See the SEN tab on the pupil information screen''' 
 +
::Access special needs information via the [[Pupil information]] screen.
 +
 
 +
*'''See the SSP tab on the pupil information screen''' 
 +
::Access Single Support Plan (SSP) information via the [[Pupil information]] screen.
 +
 
 +
*'''See the timetable tab on the pupil information screen''' 
 +
::Access the pupil's timetable via the [[Pupil information]] screen.
 +
 
 +
*'''See the contact tab on the pupil information screen''' 
 +
::Access external contact information via the [[Pupil information]] screen.
 +
 
 +
*'''See Behaviour information on the pupil info screen''' 
 +
::If this permission is ticked then users will not be able to see the behaviour tab in the [[Pupil information]] screen.
 +
 
 +
*'''See the lesson tab on the pupil information screen''' 
 +
::This permission gives access to a retired feature in PARS.net
 +
 
 +
*'''See the detentions tab on the pupil information screen''' 
 +
::Access detention information via the [[Pupil information]] screen.
 +
 
 +
*'''See the on report tab on the pupil information screen''' 
 +
::Access on report information via the [[Pupil information]] screen.
 +
 
 +
*'''See the removals tab on the pupil information screen''' 
 +
::Access removals information via the [[Pupil information]] screen.
 +
 
 +
*'''See the extras tab on the pupil information screen''' 
 +
::Access parental consent information via the [[Pupil information]] screen.
 +
 
 +
*'''Allow user to add and edit PARS SSPs''' 
 +
::Allows the user to add and edit SSPs within PARS. Users without this permissions will still be able to view SSPs, but they will not be able to add their own, or edit existing SSPs.
 +
 
 +
*'''Allow user to delete PARS SSPs'''
 +
::Permits user to delete PARS SSPs.
 +
 
 +
*'''See the exam results tab on the pupil information screen'''
 +
::Access the exam results tab of the [[pupil information]] screen.
 +
 
 +
 
 +
==Pupil Scan==
 +
*'''User can access Pupil Scan
 +
::Grants access to the Pupil Scan setup page. This is required when setting up biometric solutions, such as thumb print readers.
 +
 
 +
 
 +
==Removals==
 +
*'''Access to removals section'''   
 +
::Displays the [[Detentions and Removals|Removals]] item on the [[PARS main menu]].
 +
 
 +
*'''Allow user to mark pupil for removals'''   
 +
::The user has the ability to request one or more [[Detentions and Removals|Removals]].
 +
 
 +
*'''Allow users to mark pupils for removals without linking to behaviour'''
 +
::Allows users to mark pupils for removals without linking to a behaviour incident.
 +
 
 +
*'''Allow user to edit and deal with pupil removals''' 
 +
::The user can alter existing removal requests and place existing requests into removal [[Configure time types|timeslots]].
 +
 
 +
*'''Take removals registers'''   
 +
::Gives the user access to the [[Take detention, removal or extra class registers|Take removals registers]] item on the [[PARS main menu]]
 +
 
 +
*'''Report on removals'''   
 +
::The user can access information about [[Detentions and Removals|Removals]] via the [[Removal reports]] item on the [[PARS main menu]]
 +
 
 +
*'''Access to removals configuration''' 
 +
::The user can create, edit, schedule and delete removal [[Configure time types|timeslots]].
 +
 
 +
*'''Add and modify removal parental consent slip designs'''
 +
::Allows user to add and modify, removal parental consent slip designs in PARS.
 +
 
 +
 
 +
==Reviews==
 +
*'''Access student reviews''' 
 +
::Gives the user access to the [[Slip designer|student reviews]] item on the [[PARS main menu]].
 +
 
 +
*'''Add and modify student review designs'''
 +
::The user can create and edit [[Slip designer|Student review designs]].
 +
 
 +
*'''Allow users to upload reviews to SIMS'''
 +
::A copy of the review can be uploaded to the SIMS Document Server and linked to the student.
 +
 
 +
*'''Allows user to add, edit and delete review periods'''
 +
::The user can create and edit student review periods.
 +
 
 +
 
 +
==Signing In==
 +
*'''Access Signing in''' 
 +
::The user has access to the Signing in module and is able to sign pupils in or out.
 +
 
 +
*'''Setup Signing in''' 
 +
::The user can assign certain preferences to Signing in groups that have been created via the [[group manager]].
 +
 
 +
*'''Signing in reports'''   
 +
::The user can access signing in reports.
 +
 
 +
 
 +
==System Management==
 +
*'''Access PARS management options''' 
 +
::Gives the user access to the [[System management]] item on the [[PARS main menu]]
 +
 
 +
*'''Access PARS permissions''' 
 +
::The user can access the [[permissions]] module allowing individual users' permissions to be altered.
 +
 
 +
*'''Access PARS preferences''' 
 +
::The user can access the [[preferences]] module allowing global preferences to be edited.
 +
 
 +
*'''Configure proxy settings'''   
 +
::The user can enter details of a [[Configure proxy server|proxy]] server that may be needed for a PARS workstation to access the internet.
 +
 
 +
*'''Access PARS repair console''' 
 +
::The user is able to enter SQL statements via the [[Repair console]] if advised to by the PARS [[Online Helpdesk]].
 +
 
 +
*'''Manage help desk tickets''' 
 +
::The user can review and manage existing tickets and post automatic tickets to the PARS [[Online Helpdesk]].
 +
 
 +
*'''Management reports'''   
 +
::The user has access to the various [[Management reports]] that can be used to troubleshoot PARS.
 +
 
 +
*'''Maintain attendance codes'''
 +
::This gives access to the [[Maintain codes]] feature under [[System management]].
 +
 
 +
*'''Gives access to tools for bulk deletion of data'''
 +
::Allows user to access functionality designed for bulk deletion of data.
 +
 
 +
*'''Gives access to subject leader configuration'''
 +
::Allows user to access configurable options that allow for the specification of subject leaders.
 +
 
 +
*'''Gives access to the bulk importing of emails'''
 +
::Allows the user to access the [[bulk import emails]] page.
  
−
*[http://www.tascsoftware.co.uk/wiki/PARS/files/Admin%20Permissions.xml Suggested Admin Permissions]
 
−
*[http://www.tascsoftware.co.uk/wiki/PARS/files/Office%20Permissions.xml Suggested Office Permissions]
 
−
*[http://www.tascsoftware.co.uk/wiki/PARS/files/SLT%20Permissions.xml Suggested SLT Permissions]
 
−
*[http://www.tascsoftware.co.uk/wiki/PARS/files/Teacher%20Permissions.xml Suggested Teacher Permissions]
 
  
 +
[[Category:Attendance]]
 +
[[Category:Behaviour]]
 +
[[Category:Grading]]
 +
[[Category:Detentions and Removals]]
 +
[[Category:Communications]]
 +
[[Category:On Report]]
 +
[[Category:Extra classes]]
 +
[[Category:Reporting]]
 +
[[Category:Homework]]
 +
[[Category:Personal]]
 +
[[Category:Automation]]
 +
[[Category:System management]]
 
[[Category:Configuration]]
 
[[Category:Configuration]]
−
[[Category:System management]]
+
[[Category:Technical]]

Latest revision as of 10:59, 20 July 2018

Lock.gif| Permissions required
to access this module:
Section:
System Management
Permission(s):
Access PARS management options
Access PARS permissions

PARS users access PARS using a SIMS .net username and password. PARS has a different set of permissions to SIMS, which are configured via System management. Most people in the school who do the same job are likely to have the same set of permissions so templates of permissions may be created and applied to selections of users as required.

In addition to their permissions, each user can be restricted in their ability to alias other users and enter certain attendance codes.

This page is accessed via:
PARS main menu > System management > Permissions

The permissions page

Permis01.jpg

Creating a permission template

First click the "Add" button from the top toolbar. You will first need to give your template a name. Give your template a name and then click "OK". You will then see your template appear in the list on the permissions page - select your template and click "Modify" from the top toolbar.

Permis02.jpg

Permissions

This will open the permissions page, which has a list of every permission in PARS. You can turn permissions on by clicking the tickbox next to each permission.

An example of a user's permissions list

You can either go through the list, ticking the permissions that you feel are required (see further down this page for a list of permissions and their functions) or you can import our suggested permissions templates:

(right click and choose "Save target as...")



To import a permissions template, click the "Import" button on the top toolbar. You can then browse to one of the files above, once it has been downloaded.

Code restrictions

By default, people entering Attendance marks via a register or an Attendance view screen can enter any code (with certain restrictions e.g "*" or "#"). It is possible to prevent users from using certain attendance codes. For example, most schools only want classroom teachers to enter Present, Late or Absent marks (\ / L N).

Click on the "Code restrictions" tab from the top toolbar. You will see a list of all available attendance codes in PARS. There are two columns that allow you to restrict access to attendance codes:

Restricted

the attendance code cannot be used at all

Restricted lessons

this attendance code can be used in sessions but not lessons.

Perms02.jpg

Aliases

Aliasing is where a user view's another user's timetable and messages. This is usually preferable as it allows staff to see when other staff have non-contact time, easily take each other's registers and promote information sharing. However you may want some staff's timetable to be private i.e. the Headteacher's. for more information about aliasing, please see this page.

To restrict aliasing, first click the "Aliases" button from the top toolbar. You will see a list of all users. If none of the users are selected, then the people who you apply the permission template to will be able to alias anybody they like. However if you tick any users from this list, then the people using this permission template will only be able to alias the users that are selected here.

Favourites

Menu favourites can be set via User Permissions. Favourites allow users to quickly navigate to the features of PARS they use most. The favourites option shows every menu item in PARS with a checkbox. If the checkbox is ticked, then users will have quick access to that menu item, i.e. "Register", or "Add a behaviour incident".

An example of a user's favourites setup

Once you have finished configuring your permission template, click the "Save" button at the top-right.

Managing permissions

You should now apply your permissions templates to users. This can be done by going to the users tab, by clicking the radio button at the top of the page. Select any users that you want to apply the template to, then click "Modify" from the top toolbar.

You will come to a page showing all of the PARS permissions. Click the "Apply a template" button from the top toolbar and select the permissions template you want to apply.

Whenever you want to adjust the users' permissions, you should go back to the permissions tab and alter the template, not the individual's user permissions. Once you have edited the template, select it and click the "Manage" button from the top toolbar. A window will open - click the "Reapply" button to push the changes you have made out to all users who are on the template.

Permis04.jpg

List of permissions

Given below are a full set of permissions found in PARS along with a brief explanation of each:

Assignment Diary

  • Access Assignment Diary Menu
Allows the user to access the Assignment Diary from the main PARS menu.
  • Access Assignment Diary
Allows the user to view and access the Assignment diary option under the main Assignment Diary menu.
  • Assignment Diary reports
Allows the user to generate and view Assignment Diary reports.
  • Access Assignment Diary categories
Allows the user to configure categories for use when adding assignments to the assignment diary.
  • Only access Assignment Diary for own groups
Allows the user to only access the Assignment Diary for Classes they are associated to.


Attendance

  • Access Attendance Menu
Allows the user to view and access the attendance menu from the main PARS menu. Users without this ability will still be able to take registers but will be unable to run attendance reports.
  • Access Attendance View menu item
Allows the user to view and access the Attendance view option under the main Attendance menu. Normally teachers should not have access to this as it is intended for editing existing marks rather than entering new ones.
Allows the user the ability to batch-enter attendance marks.
Allows the user to only batch-enter attendance marks for their own tutor group and any classes they teach. Unlike most permissions, this one is restrictive.
  • Prompt for keeping mapped periods and their sessions in synchronisation in Attendance view
Whenever an attendance mark in a mapped lesson period is altered on the Attendance view screen, the user will be asked if they want to have the session mark altered.
Allows the user the ability to take registers for today's lessons or reg groups.
As above but will allow the user to "go back" a day.
As above but will allow the user to take a register for any day within the school year.
The user may only view registers taken the day before (as well as today's registers).
  • Report on attendance
Allows the user to generate and view attendance reports.
Allows the user access to the "Missing registers" section of Attendance on the PARS main menu.
  • Hide the hover over on the register screen
With this box unticked, hovering over a pupil's name on a register will stop the pupil's name from being highlighted. This may be useful on machines with lower graphics capability or no graphics drivers.
  • Hide student details hover over on the register screen
The yellow "tool tip" containing student details (including their photo) will be hidden if this permission is ticked.
  • Access Exceptional Circumstances
Access the Exceptional circumstances menu item that allows groups of pupils to have a "Y" attendance entered for them over a period of time.
  • Prevent user from being able to enter attendance comments
Prevents the user from adding comments to a student's attendance record in attendance view.
  • Show attendance comments on registers
Allows the user to view attendance comments via their register.
  • Hides the Mark All Present button from register screens
Prevents user from being able to mark all students present with a single click when taking a register.
Allows user to edit seating plans within PARS Connect.
  • Access the fire screen
Allows the user to access the fire module for registering pupils during a fire

Automation

  • Access Automation Control
Allows the user to view and access items in the Automation section on the PARS main menu.
  • Setup automation jobs
Allows the user to configure any existing automated jobs.
  • Clear automation history
Allows the user to delete the log of jobs already run.


Behaviour

  • Access positive behaviour incidents
The user can record and view good behaviour
  • Access negative behaviour incidents
The user can record and view bad behaviour
  • Access neutral behaviour incidents
The user can record and view events that are neither good nor bad
  • Access cash in behaviour incidents
The user is allowed to "cash in" behaviour points that have been awarded
  • Only enter incidents for own groups
The user can only record behavioural incidents for pupils that they teach.
  • Only pick up own incident referrals
The user can only view behavioural incidents that have been referred to them.
  • Report on incidents
The user is able to access the various Behaviour reports available from the PARS main menu
  • Configure behaviour schemes
Allows access to the configure behaviour options on the PARS main menu
  • Enter students onto the On Report group as a result of deleterious conduct
Allows the user add pupils to an On report group.
  • Add and modify behaviour incident designs
Allows the user to create and edit behaviour slip templates using XSLT/XML transformations.
  • Stops user changing the adjusted points
Prevents the user from altering the number of points a merit or demerit is worth on the behaviour entry screen.
  • User can refer people to a selected teacher
The user is allowed to specify a teacher to refer behavioural incidents on to.
  • Only incidents created by user will be shown on Edit Behaviour screen
In Edit a behaviour incident the user will only be allowed to see behaviour incidents recorded by them.
  • User can only delete incidents that they have recorded
In Edit a behaviour incident the user will only be allowed to delete behaviour incidents recorded by them.
  • Users can only edit incidents that they have recorded
In Edit a behaviour incident the user will only be allowed to edit behaviour incidents recorded by them.
  • Only enter behaviour incidents under own name
This prevents the recorded by field being set to any other teacher's name in the behaviour entry screen.
  • Allow user to access the Configuration Alerts Screen
This gives users access to the 'Configure Alerts' screen.
  • Allow the user to change the outcome where a ground is linked to a default outcome
This allows the user to choose the outcome for a behaviour incident, regardless of whether or not the incident is linked to a default outcome.
  • User can set behaviour incidents to private
This allows the user to restrict who is able to view a behaviour incident they have recorded or edited.
  • Ignore privacy status when loading incidents
This allows users to view any behaviour incidents, regardless of whether they are set to private.
This removes the option to add behaviour incidents via the main menu.
  • Add incidents linked to colour coded ASM formula columns
Allows you to give behaviour incidents based on the colours of grades taken from SIMS.
Allows the user to access and configure Rule based behaviours
Allows user to view, add, edit and delete house points.
Allows user to ADD and REMOVE house points.
User can edit house points without leaving trace of their actions
User can delete house points without leavng trace of their actions
  • Prevent user from changing the default house point applicability of an incident
Allows the user to decide whether a behaviour incident should contribute to house points regardless of configuration to make certain incidents apply/not apply to house points by default.
  • Allow user to create, edit and delete Custom Behaviour Reports
Allows user the ability to create, edit and delete Custom Behaviour Reports.


Biometrics

  • User can add people to a biometric datastore and link them to PARS
If a biometric reader (e.g. a fingerprint scanner) is to be used to record attendance marks, the user will be able to add pupils to the biometric database and associate them with the pupil in PARS.


Comments

  • Access comment bank
The user is able to access the Comment bank when entering grade comments.
  • Configure comment bank
The user is able to add/remove comments from the Comment bank.


Contact Management

Allows the user the ability to create new (and delete existing) notices.
Allows the user to create and send notices.
  • Manage and remove System-originated notices
Allows the user to edit and delete notices created automatically by PARS
  • Manage and review external communications
These include Email, Text messages (SMS), written letters and logged telephone conversations.
Allows the user to access the "Configure SMS" section of the Contact management module on the PARS main menu
Allows the user access to the "message bank" section of the Contact management module.
  • Report on contacts made
Allows the user to run reports generated from Emails, Text messages (SMS) and written letters sent.
  • Edit contacts notes made entries
Allows a user to edit contact details that have been recorded either manually or automaticaly by PARS.
  • Remove contacts made entries
Allows the user to delete contacts details that have been recorded either manually or automatically by PARS.
Prevents the user from sending emails to external parties using PARS.
Prevents the user from sending text messages (SMS) to external parties using PARS.
  • User can view external contacts set to private
Allows user to see any external contacts that have been set to 'Private' in SIMS.
  • Prevents user from creating instant notices on the manage contacts screen
Prevents user from creating instant notices within the 'Manage Contacts' screen.
  • User will receive notices as emails as well as notices
Ensures user will receive notices as emails as well as receiving messages as notices.
  • Play notice alert sounds
Where possible, PARS will make a noise when an emergency alert is received.
  • User can contact highest priority parent
When sending a batch message via external contact, the user can contact people who have parental responsibility and are the highest priority contact for a student
  • User can contact highest priority contacts
When sending a batch message via external contact, the user can contact people who are the highest priority contact for a student
  • User can contact all parents
When sending a batch message via external contact, the user can contact people who have parental responsibility

Detentions

  • Access to detentions section
Allows the user to view the detention section of the PARS main menu.
  • Allow user to mark pupil for detention
The user can place a pupil on detention.
  • Allow user to mark pupil for detention without linking to behaviour
The user can record a detention without having to record an associated Behaviour item (e.g. merit or demerit).
  • Allow user to edit and deal with pupil detentions
The user can edit/delete and reschedule detentions.
  • Take detention registers
Allows the user to access and take detention registers.
  • Report on detentions
Gives the user access to the various Detention and Removal Reports. (See Detention reports and Removal reports)
  • Access to detentions configuration
Allows the user to access and alter detention settings where they can configure detention time slots.
  • Add and modify detention parental slip designs
Allows the user to create and edit parental consent printed slip forms.
  • Defaults users detentions to personal
When a person records a detention, it is added to a personal register by default.
  • Allow user to alter the force automatic scheduling date
Automatic scheduling can be overridden by the user if necessary.
  • Display automatic scheduling summary
A pop up will inform the user about the date and time of automatically scheduled detentions.
  • Allow user to access rule based detentions.
Allows the user to view the Rule based detentions section of the detentionsmenu.
  • Allow user to modify rule based detentions rules.
Allows the user to edit rules in Rule based detentions.
  • Only allow user to view, edit and delete own detentions
Prevents user from viewing, editing or deleting any detentions that are not personal to themselves.
  • View personal detentions set by other users
Allows user to view any personal detentions that have been created by other users.
  • Allow recording of roomless personal detentions.
If this permission is not enabled, users will not be able to issue a personal detention unless they also record which room that detention will take place in.

Diary

  • Allow user to create diary entries when aliasing other users
The user can create diary entries on other users' pages while aliasing them.
  • Imports Outlook calendar appointments
This will automatically insert into the PARS homepage any entries the user has in their Microsoft Outlook calendar.
  • Imports Google calendar appointments
Users will see their own Gmail calendar appointments on their diary in PARS, provided the appropriate setup has been performed as per the Import gmail calendar page.
  • Allows the user to export their diary
Determines whether the Export button is available on the Diary page in PARS.
  • Allows the user to create diary entries that are visible to all on their own diary
This will give the user the option to export their diary page to an iCalendar file (.ics) suitable for importing into Microsoft Outlook.
  • Shows tooltips when hovering over diary page entries
A hover box is displayed when hovering over cells in the diary page.
  • Shows the owner of non-editable diary items
Permits system to display name of the owner of non-editable diary items to logged in user.
  • Allow dashboard access
Enables the Dashboard feature on the homepage.

Extra Classes

Allows the user to access the extra classes menu.
  • Allow user to add pupil to extra class
Allows the user to edit register lists for extra classes.
  • Take extra class registers
Allows the user to access and take extra class registers.
  • Report on extra class
Allows access to extra class reports.
  • Access to extra class configuration
Allows the user to create and manage extra class timeslots.
  • Defaults users extra classes to personal
Ensures that extra classes created by logged in user are set to 'Personal' by default.


Grading

  • Access grading
Allows the user access to the grading section on the PARS main menu
  • Enter grades
Allows the user the general ability to enter grades.
  • Access grade preview
Allows teachers to preview existing grades and enter comments.
  • Only enter grades for own groups
Prevents user from entering grades for lessons they do not take.
  • Grading Reports
Allows the user to run the various grading reports that are available.
  • Configure grading schemes
Allows the user to create and edit grade schemes.
  • Configure grading elements
Allows the user to create and edit grade elements.
  • Import/Export of grades
Allows the user to access the Import/export grades module.
  • Override the closed status of a column
Grades may be entered into any grade column at any time, including columns that are greyed out.
  • Access grade authorisation
Allows user to access the 'Grade Authorisation' menu item.
  • Edit grades while authorising
The user will be able to amend comments via the grade authorisation page.
  • Allow user to batch enter comments
Allows user to batch enter comments within the 'Grade entry' screen.
  • Allow user to create, edit and delete Custom Grading Reports
Allows a user to create, edit and delete Custom Grading Reports.
  • Allow users to copy grade entry columns on the Grade Entry screen
Allows users to copy grade data in columns to other columns in the 'Grade Entry' screen.
  • Access Key Indicator configurations
Allows user to access configurable options for 'Key Indicators'.

Group Manager

  • Access group management
Allows the user access to the group manager section on the PARS main menu and manage groups.
  • Delete and repopulate the all years group
Use this to rebuild the All Years group when the Automation Module is not running.


On report

Allows the user to access menu items in the On report section of the PARS main menu.
  • Manage students on report
Allows the user to add, edit and remove pupils on report.
  • On report reports
Access a selection of reports relating to pupils On report.
  • Configure on report elements
Allows access to the On Report grade element option, user may create new and edit existing "on report" grade elements
  • Add/Edit/Delete PARS on report groups
User has access to options allowing configuration of On report groups.


PARS

  • Allows users to change current attendance year
If a user needs to go back and check data from previous years, this option will show the drop-down Academic Year list on the PARS diary page.
  • Use own email address as email reply address if available
This permission gives access to a retired feature in PARS.net
  • Add own name to the sender of the email if available
This permission gives access to a retired feature in PARS.net
  • Use own email address as SMS reply address if available
This permission gives access to a retired feature in PARS.net
  • Hides the PARS Alert button
Displays or Hides the Emergency Alert button in PARS

Personal

  • Access to Personal section
Allows user to access 'Personal' menu item.
  • Access to Personal reports
Allows user to access 'Personal' reports within the 'Personal' menu item.
  • Access medical information
Allows user to access medical information from within PARS


Pupil Info

  • See the dashboard tab on the pupil information screen
Access the dashboard feature via the Pupil information screen.
  • See the SIMS documents tab on the pupil information screen
Access documents held on the SIMS document server via the Pupil information screen.
  • Allow user to upload files to the SIMS document server
Gives the user permission to upload files to the SIMS document server.
  • Include Confidential documents on the SIMS Documents tab
Enables the system to include 'Confidential' documents on the 'SIMS Documents' tab.
  • See the SEN tab on the pupil information screen
Access special needs information via the Pupil information screen.
  • See the SSP tab on the pupil information screen
Access Single Support Plan (SSP) information via the Pupil information screen.
  • See the timetable tab on the pupil information screen
Access the pupil's timetable via the Pupil information screen.
  • See the contact tab on the pupil information screen
Access external contact information via the Pupil information screen.
  • See Behaviour information on the pupil info screen
If this permission is ticked then users will not be able to see the behaviour tab in the Pupil information screen.
  • See the lesson tab on the pupil information screen
This permission gives access to a retired feature in PARS.net
  • See the detentions tab on the pupil information screen
Access detention information via the Pupil information screen.
  • See the on report tab on the pupil information screen
Access on report information via the Pupil information screen.
  • See the removals tab on the pupil information screen
Access removals information via the Pupil information screen.
  • See the extras tab on the pupil information screen
Access parental consent information via the Pupil information screen.
  • Allow user to add and edit PARS SSPs
Allows the user to add and edit SSPs within PARS. Users without this permissions will still be able to view SSPs, but they will not be able to add their own, or edit existing SSPs.
  • Allow user to delete PARS SSPs
Permits user to delete PARS SSPs.
  • See the exam results tab on the pupil information screen
Access the exam results tab of the pupil information screen.


Pupil Scan

  • User can access Pupil Scan
Grants access to the Pupil Scan setup page. This is required when setting up biometric solutions, such as thumb print readers.


Removals

  • Access to removals section
Displays the Removals item on the PARS main menu.
  • Allow user to mark pupil for removals
The user has the ability to request one or more Removals.
  • Allow users to mark pupils for removals without linking to behaviour
Allows users to mark pupils for removals without linking to a behaviour incident.
  • Allow user to edit and deal with pupil removals
The user can alter existing removal requests and place existing requests into removal timeslots.
  • Take removals registers
Gives the user access to the Take removals registers item on the PARS main menu
  • Report on removals
The user can access information about Removals via the Removal reports item on the PARS main menu
  • Access to removals configuration
The user can create, edit, schedule and delete removal timeslots.
  • Add and modify removal parental consent slip designs
Allows user to add and modify, removal parental consent slip designs in PARS.


Reviews

  • Access student reviews
Gives the user access to the student reviews item on the PARS main menu.
  • Add and modify student review designs
The user can create and edit Student review designs.
  • Allow users to upload reviews to SIMS
A copy of the review can be uploaded to the SIMS Document Server and linked to the student.
  • Allows user to add, edit and delete review periods
The user can create and edit student review periods.


Signing In

  • Access Signing in
The user has access to the Signing in module and is able to sign pupils in or out.
  • Setup Signing in
The user can assign certain preferences to Signing in groups that have been created via the group manager.
  • Signing in reports
The user can access signing in reports.


System Management

  • Access PARS management options
Gives the user access to the System management item on the PARS main menu
  • Access PARS permissions
The user can access the permissions module allowing individual users' permissions to be altered.
  • Access PARS preferences
The user can access the preferences module allowing global preferences to be edited.
  • Configure proxy settings
The user can enter details of a proxy server that may be needed for a PARS workstation to access the internet.
  • Access PARS repair console
The user is able to enter SQL statements via the Repair console if advised to by the PARS Online Helpdesk.
  • Manage help desk tickets
The user can review and manage existing tickets and post automatic tickets to the PARS Online Helpdesk.
  • Management reports
The user has access to the various Management reports that can be used to troubleshoot PARS.
  • Maintain attendance codes
This gives access to the Maintain codes feature under System management.
  • Gives access to tools for bulk deletion of data
Allows user to access functionality designed for bulk deletion of data.
  • Gives access to subject leader configuration
Allows user to access configurable options that allow for the specification of subject leaders.
  • Gives access to the bulk importing of emails
Allows the user to access the bulk import emails page.
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