Difference between revisions of "Category:Attendance"

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(Attendance officers)
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PARS's oldest and most-used area is attendance. The features are described in brief below, with a link to a wiki page that goes into more detail about each feature. Each link that you can click is coloured and emboldened '''<span style="color:#0645AD">like this</span>''' (you can't click on this one). <br> <br>
 
PARS's oldest and most-used area is attendance. The features are described in brief below, with a link to a wiki page that goes into more detail about each feature. Each link that you can click is coloured and emboldened '''<span style="color:#0645AD">like this</span>''' (you can't click on this one). <br> <br>
  
=Usage=
+
==Usage==
  
 
PARS has a '''[[Fire module]]''' which constantly updates itself with today's attendance so that if there is a fire, you are able to tell which pupils are onsite using attendance data that is no more than 5 minutes old. <br> <br>
 
PARS has a '''[[Fire module]]''' which constantly updates itself with today's attendance so that if there is a fire, you are able to tell which pupils are onsite using attendance data that is no more than 5 minutes old. <br> <br>
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The '''[[Attendance overview]]''' features will give you an overview of the whole school's attendance at a glance, including the lowest attendance pupils and form group analysis. <br> <br>
 
The '''[[Attendance overview]]''' features will give you an overview of the whole school's attendance at a glance, including the lowest attendance pupils and form group analysis. <br> <br>
  
==Attendance officers==
+
===Attendance officers===
  
 
The features in this section are generally only used by attendance officers. '''[[Attendance view]]''' is the most commonly used of these, which allows attendance marks to be entered and updated in bulk with few restrictions. Attendance view can also be filtered to find first day absentees, latecomers, truants, etc. <br> <br>
 
The features in this section are generally only used by attendance officers. '''[[Attendance view]]''' is the most commonly used of these, which allows attendance marks to be entered and updated in bulk with few restrictions. Attendance view can also be filtered to find first day absentees, latecomers, truants, etc. <br> <br>
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Occasionally your school may need to close unexpectedly, perhaps due to weather conditions or industrial action. The '''[[Exceptional circumstances]]''' feature allows you to issue the # or Y codes. <br> <br>
 
Occasionally your school may need to close unexpectedly, perhaps due to weather conditions or industrial action. The '''[[Exceptional circumstances]]''' feature allows you to issue the # or Y codes. <br> <br>
  
==General staff==
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===General staff===
  
 
Generally staff will find their registers using their home page, which will show you a list of the registers you have to complete this day or week. However the '''[[Take a register]]''' page can be used to look for specific registers. <br> <br>
 
Generally staff will find their registers using their home page, which will show you a list of the registers you have to complete this day or week. However the '''[[Take a register]]''' page can be used to look for specific registers. <br> <br>
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Follow the '''[[Register]]''' link for instructions on how to take a register and what features are available via the register. '''You can create seating plans via your register.''' <br> <br>
 
Follow the '''[[Register]]''' link for instructions on how to take a register and what features are available via the register. '''You can create seating plans via your register.''' <br> <br>
  
=Configuration=
+
==Configuration==
  
 
You can create attendance alert groups is required - these are groups of recipients who are notified immediately when certain pupils get specific attendance codes (such as N) or when the pupils truant. This is configured via the '''[[Group manager#PARS notice recipient groups|Group manager]]''' page. <br> <br>
 
You can create attendance alert groups is required - these are groups of recipients who are notified immediately when certain pupils get specific attendance codes (such as N) or when the pupils truant. This is configured via the '''[[Group manager#PARS notice recipient groups|Group manager]]''' page. <br> <br>

Revision as of 10:24, 6 May 2014

PARS's oldest and most-used area is attendance. The features are described in brief below, with a link to a wiki page that goes into more detail about each feature. Each link that you can click is coloured and emboldened like this (you can't click on this one).

Usage

PARS has a Fire module which constantly updates itself with today's attendance so that if there is a fire, you are able to tell which pupils are onsite using attendance data that is no more than 5 minutes old.

Attendance reports can be used to analyse attendance data, track persistent absentees and identify patterns of attendance. Follow the link for screenshots of the reports available and a guide to using reports.

You may also create Custom behaviour reports. Despite the name, these reports allow you to analyse various aspects of attendance data, as well as behaviour, detentions, removals and more.

The Attendance overview features will give you an overview of the whole school's attendance at a glance, including the lowest attendance pupils and form group analysis.

Attendance officers

The features in this section are generally only used by attendance officers. Attendance view is the most commonly used of these, which allows attendance marks to be entered and updated in bulk with few restrictions. Attendance view can also be filtered to find first day absentees, latecomers, truants, etc.

The External contact page allows you to send messages home to parents (mail merge letters, emails or SMS messages) as well as recording the details of telephone calls or meetings in a pupil's contact log. This can be used in conjunction with Attendance view (above) to send messages to parents of absentees or latecomers.

Deal with unexplained marks is a features designed specifically for tracking down unauthorised absence codes. This also links with External contact (above) allowing you to contact parents regarding unauthorised absence.

It is important that all registers are taken on time for fire-safety and safeguarding purposes. You can use the Missing registers feature to chase staff who have not completed their registers on time.

Occasionally your school may need to close unexpectedly, perhaps due to weather conditions or industrial action. The Exceptional circumstances feature allows you to issue the # or Y codes.

General staff

Generally staff will find their registers using their home page, which will show you a list of the registers you have to complete this day or week. However the Take a register page can be used to look for specific registers.

Follow the Register link for instructions on how to take a register and what features are available via the register. You can create seating plans via your register.

Configuration

You can create attendance alert groups is required - these are groups of recipients who are notified immediately when certain pupils get specific attendance codes (such as N) or when the pupils truant. This is configured via the Group manager page.

You can use PARS to create custom attendance codes using the Maintain codes feature. This can also be done via SIMS and any custom codes from SIMS will be pulled into PARS.

If you want your attendance data from a lesson to write back to a session (for example, period 5 being copied to the PM session) then you will need to configure this in SIMS. Our Mapped periods page explains how this is done.

You may need to do some configuration to use the Fire module, which keeps a copy of current attendance data in the case of a fire.

If you are using a biometric system for attendance, then you should follow the instructions on the Pupil scan page for configuration notes.

Permissions and preferences apply to all areas of PARS, but there is also a Registration preferences section that applies specifically and only to registers.