Edit scheduled detentions/removals - Revision history

Admin: /* Emails, SMS messages and Letters */

2015-12-07T15:56:33Z

Emails, SMS messages and Letters

Admin: /* Parental button */

2015-12-07T15:56:11Z

Parental button

Admin: /* Printing */

2015-12-07T15:31:32Z

Printing

Admin: /* Informing parents */

2015-12-07T15:31:09Z

Informing parents

Admin at 10:43, 9 May 2014

2014-05-09T10:43:01Z

Admin: /* Adding a detention or removal */

2014-04-28T16:11:19Z

Adding a detention or removal

Admin: /* Adding a detention or removal */

2014-04-28T12:40:01Z

Adding a detention or removal

Admin: Created page with "{|align="right" |- |{{permissions|Detentions / Removals|Access to detentions / removals section|Allow user to edit and deal with pupil detentions / removals}} |} This screen ..."

2014-04-28T12:38:41Z

Created page with "{|align="right" |- |{{permissions|Detentions / Removals|Access to detentions / removals section|Allow user to edit and deal with pupil detentions / removals}} |} This screen ..."

New page

{|align="right"
|-
|{{permissions|Detentions / Removals|Access to detentions / removals section|Allow user to edit and deal with pupil detentions / removals}}
|}

This screen can be used to find information about existing Detentions or Removals and can also be used to edit/delete this information. If a detention or removal is linked to a behaviour entry (e.g. a demerit) then information about the linked behaviour can also be accessed and edited from this page. 

To access this page, go to: 
'''[[PARS main menu]] > [[Detentions and Removals|Detentions / Removals]] > Edit Detentions / Removals > Edit Detentions / Removals''' 

==The edit detentions / edit removals page==

[[Image:editdt01.jpg]] 

==Adding a detention or removal==
You can use this screen to add a new detention, if necessary. Click the "Add" button from the top toolbar to create a new detention, or highlight an existing detention and click "Edit" to amend it. 

[[Image:01editdt.jpg]] 

Choose the type of detention that you want to place the pupil in, and then click the Add button. If you are using automatic scheduling you will have an option to choose the "next available slot starting" - this is the earliest date that the detention will take place. If the pupil cannot attend the detention on that date (because the detention is not scheduled on that date or because the pupil is already scheduled for another detention) then PARS will use the next available slot after that date. 

[[Image:newdet01.jpg]] 

After you have chosen what kind of detention to give to the pupil, you can select the following options:

'''Personal''' 
If a detention is personal then you are responsible for taking it. Only the pupils that you give personal detentions to will appear on your [[detention register]]. 

'''Comment''' 
You can add a comment to the detention, which will be visible on the detention register and in [[Detention Reports|detention reports]]. 

'''Room''' 
You may specify which room the detention is going to take place in. This can also be done via [[configure time types]]. 

==Editing a detention or removal==
If you want to change the type of detention given to a pupil, you first need to select the detention and then click "Edit". A window will open where you can see the type of detention currently given to the pupil. 

[[Image:currentdetention.jpg]] 

Select that type of detention from the drop-down at the top of the window and then click the "Delete" button - this will remove the unwanted detention. You can then issue the new detention as required. 

[[Image:detdropdown01.jpg]] 

==Deleting detentions or removals==

First select the detentions you want to delete, then click the "Delete selected" button from the top toolbar. This will delete any unwanted detentions. You cannot delete detentions that have been Served by one or more pupils and if you select any detentions that have been served, the "Delete selected" button will be hidden. 

You can also delete batches of detentions. A batch is a group of detentions that were all issued together at once. You cannot delete batches of detentions if some or all of those detentions have been Served. 

'''Delete selected''' 

Highlight the detention(s) you wish to delete, then click the "Delete selected" button. This will delete all detentions that you have selected, provided they have not been Served. If a detention has been served then the "Delete selected" button will be hidden so you will not be able to delete it or any other detentions you have selected. 

'''Delete batch''' 

If you wish to delete multiple detentions easily you can use the "Delete batch" feature. This will allow yo yo delete any detentions that were added together. When you highlight a detention, if it was added as part of a batch then the "Delete batch" button will appear. 

When you click "Delete batch" you will then see the details of all of the detention issued as part of that batch. 

[[Image:deletebatch.jpg]] 

If you try to delete a batch of detentions where one or more of the detentions has been Served, then PARS will tell you "you are unable to delete this batch due to some of the detentions being served". 

==Informing parents==
You may wish to notify parents of upcoming detentions for their children - this can be done via [[Sms|SMS]], [[Email]] or using a [[Slip designer|printed slip]]. You can also print slips if the pupil has been placed in removal. You can only notify parents of detentions that have been scheduled and if you are not viewing scheduled detentions, you will not see any buttons to inform parents. 

On the edit screen, you will see columns to the right that indicate whether parents have been contacted, and (if you are looking at detentions) when the detention will take place. 

[[Image:parentalcolumn03.jpg]] 

You can filter based on these columns, to only see detentions/removals for which parents have not been informed, or where slips have already been printed. This is done using the column headers: 

[[Image:filteredcolumns04.jpg]] 

Your list of detentions will then be filtered. You may choose to view only detentions that take place after school where parents have not been informed or had a slip printed, so that you can notify parents of these detentions. 

===Printing===

You will see a tick in the "Printed" column if a slip has been printed for this detention. You can print slips for the same detention multiple times if needed, and our programmers will create detention slips for you to use in PARS. See our [[slip designer#Examples of Behaviour Slips/Letters/Reports|slip designer]] page for examples. 

To print a slip for a detention or removal, highlight the detention/removal and then click the "Print" button. You will then see a window asking which slip to use. When you print a slip for a detention, a tick will appear in the "Printed" column. 

[[Image:detslips.jpg]] 

===SMS and email (detentions only)===

You can notify parents of upcoming detentions/removals via SMS or email if you wish. To do this, select the detentions/removals that you wish to inform parents about. Next click the Email or SMS button (depending on how you want to contact parents).

If you click email you will be asked to select a design to use, similar to when you print detention/removal slips. 

If you are sending SMS messages, then a different window will open. Here you can enter a free text message if you wish, as well as using mail merge fields. You may also use message from the SMS message bank, if these have been configured. 

[[Image:detSMS.jpg]] 

===Parental button===

This button is used to record which detentions have resulted in a phone call home. If you have spoken to a parent/guardian about a detention, then click the select that detention. Next click the "Parental" button. 

[[Image:parental01.jpg]] 

There is a drop-down at the top of this window that allows you to record whether or not the parents have been notified. You will also be able to see the pupil's home contacts, so that you can see their contact details. If you want to record a phone call, click the "Add" button next to the contact's details. 

[[Image:parental02.jpg]] 

You can free text the details of the phone call in the text box. There is also a drop-down that allows you to record whether or not the line was engaged, the parent answered, you left a voicemail message, etc. If you do enter a message here, it will be uploaded to the pupil's contact log. PARS knows who you are, who you're speaking to, who you're speaking about and the date, so the only thing you need to record is what was said. 

[[Category:Behaviour]]
[[Category:Detentions and Removals]]
[[Category:Communications]]

@@ Line 75: / Line 75: @@
 Your list of detentions will then be filtered. You may choose to view only detentions that take place after school where parents have not been informed or had a slip printed, so that you can notify parents of these detentions. <br> <br>
-===Emails, SMS messages and Letters===
+Once the relevant detentions have been selected, the External Contact button can be used to access the [[External contact]] feature in PARS, in order to send the messages home. <br> <br>
 [[Category:Behaviour]]
 [[Category:Detentions and Removals]]
 [[Category:Communications]]

@@ Line 75: / Line 75: @@
 Your list of detentions will then be filtered. You may choose to view only detentions that take place after school where parents have not been informed or had a slip printed, so that you can notify parents of these detentions. <br> <br>
-===Printing===
+===Emails, SMS messages and Letters===
-Parents can be notified of upcoming detentions/removals via SMS email, or letter. Once the relevant detentions have been selected, the External Contact button can be used to access the [[External Contact]] feature in PARS, in order to send the messages home. <br> <br>
+Parents can be notified of upcoming detentions/removals via SMS email, or letter. Once the relevant detentions have been selected, the External Contact button can be used to access the [[External contact]] feature in PARS, in order to send the messages home. <br> <br>
 ===Parental button===

@@ Line 77: / Line 77: @@
 ===Printing===
-You will see a tick in the "Printed" column if a slip has been printed for this detention. You can print slips for the same detention multiple times if needed, and our programmers will create detention slips for you to use in PARS. See our [[slip designer#Examples of Behaviour Slips/Letters/Reports|slip designer]] page for examples. <br> <br>
+Parents can be notified of upcoming detentions/removals via SMS email, or letter. Once the relevant detentions have been selected, the External Contact button can be used to access the [[External Contact]] feature in PARS, in order to send the messages home. <br> <br>
 ===Parental button===

@@ Line 63: / Line 63: @@
 ==Informing parents==
-You may wish to notify parents of upcoming detentions for their children - this can be done via [[Sms|SMS]], [[Email]] or using a [[Slip designer|printed slip]]. You can also print slips if the pupil has been placed in removal. You can only notify parents of detentions that have been scheduled and if you are not viewing scheduled detentions, you will not see any buttons to inform parents.<br> <br>
+You may wish to notify parents of upcoming detentions for their children - this can be done via [[SMS]], [[Email]] or using a [[Slip designer|printed slip]]. You can also print slips if the pupil has been placed in removal. You can only notify parents of detentions that have been scheduled and if you are not viewing scheduled detentions, you will not see any buttons to inform parents.<br> <br>
 On the edit screen, you will see columns to the right that indicate whether parents have been contacted, and (if you are looking at detentions) when the detention will take place. <br> <br>

@@ Line 25: / Line 25: @@
 '''Personal''' <br>
-If a detention is personal then you are responsible for taking it. Only the pupils that you give personal detentions to will appear on your [[detention register]]. <br> <br>
+If a detention is personal then you are responsible for taking it. Only the pupils that you give personal detentions to will appear on your [[take detention, removal or extra class registers|detention register]]. <br> <br>
 '''Comment''' <br>

@@ Line 28: / Line 28: @@
 '''Comment''' <br>
-You can add a comment to the detention, which will be visible on the detention register and in [[Detention Reports|detention reports]]. <br> <br>
+You can add a comment to the detention, which will be visible on the detention register and in [[Detention reports|detention reports]]. <br> <br>
 '''Room''' <br>