Attendance view - Revision history

Admin at 13:09, 12 December 2018

2018-12-12T13:09:01Z

2018-10-24T10:17:47Z

Alternative marks

2016-10-10T11:32:18Z

Adding comments

2015-12-04T10:27:43Z

Unexplained absences & SMS replies

2015-12-04T10:26:41Z

Contact

2015-04-10T09:43:59Z

The attendance view page

2015-04-10T09:43:32Z

The attendance view page

2015-04-09T13:27:49Z

The attendance view page

2014-05-19T09:47:38Z

Alternative marks

2014-05-19T09:47:22Z

Alternative marks

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 If required you can add a behaviour incident to pupils via the Attendance View page. To do this, first select the pupil(s) you wish to give behaviour incidents to. Next click the "Behaviour" button on the top toolbar - this will open the [[add a behaviour incident]] window. <br> <br>
 [[Category:Attendance]]
 [[Category:Communications]]

← Older revision		Revision as of 10:17, 24 October 2018
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	*Lesson marks are all recorded with a class_period_id number that identifies the exact lesson period that the group's marks are recorded against. If the group in which the marks are recorded changes (e.g. the teacher is swapped or pupils leave the group) then the class_period_id number may also change as details of the timetable are changed in SIMS. In this case the mark has been recorded with a class_period_id number that is no longer valid. <br> <br>		*Lesson marks are all recorded with a class_period_id number that identifies the exact lesson period that the group's marks are recorded against. If the group in which the marks are recorded changes (e.g. the teacher is swapped or pupils leave the group) then the class_period_id number may also change as details of the timetable are changed in SIMS. In this case the mark has been recorded with a class_period_id number that is no longer valid. <br> <br>
		+
		+	To see details for the alternate marks - Highlight the cell containing the dotted triangle, then access the 'History' button and then 'Alternative Marks' .
		+
		+	<br> <br>

	===Adding behaviour incidents===		===Adding behaviour incidents===

← Older revision		Revision as of 11:32, 10 October 2016
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	You can add attendance comments if necessary. To do this, first select the marks you want to add comments to. Next click the "Comments" button from the top toolbar. This will open a window where you can enter free text comments, or select comments from the [[Configure comment bank\|comment bank]]. <br> <br>		You can add attendance comments if necessary. To do this, first select the marks you want to add comments to. Next click the "Comments" button from the top toolbar. This will open a window where you can enter free text comments, or select comments from the [[Configure comment bank\|comment bank]]. <br> <br>
		+
		+	If any of the selected students already have an attendance comment, you will be asked whether you want to overwrite the old comment, or add the new comment to the end of the old comment. <br> <br>

	[[Image:attcom.jpg]] <br> <br>		[[Image:attcom.jpg]] <br> <br>

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 The "Deal with unexplained marks" option will filter the attendance view page to show any days where students have had an N code. It also allows larger date ranges to be selected; normally when using attendance view, the maximum date range is one week when viewing more than one student. This restriction is removed when using "Deal with unexplained marks". <br> <br>
-[[Image:att_view_unexplained.jpg]] <br> <br>
+[[Image:att_view_unexplained.jpg|800px]] <br> <br>
 If an SMS has been sent from the school, then a blue square will appear next to the student's name. The square will turn red if there is a reply to the SMS. The outbound SMS and any replies can be viewed by clicking on the square. <br> <br>

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 '''Contact history''' <br>
-:This button opens a report showing the cotnact history between the pupil and the school. This will include any outbound emails, SMS messages or mail merge letters that have been sent via PARS, as well as any phone calls or meetings that have been logged and possibly SMS replies (depending on your [[configure SMS|configuration]]). <br>
+:This button opens a report showing the contact history between the pupil and the school. This will include any outbound emails, SMS messages or mail merge letters that have been sent via PARS, as well as any phone calls or meetings that have been logged and possibly SMS replies (depending on your [[configure SMS|configuration]]). <br>
 '''Contact details''' <br>
 :This button will open a report showing the home contact details for the pupil that you have selected. <br> <bR>
 ===Checking mark logs===

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 ==The attendance view page==
-You will not see any data when you first come to this page, as you need to select the pupils and date range that you are interested in. First click the "Students" button - this will allow you to select which pupils' attendance you wish to view. Next click the "Range" button to select the date range you are interested in. Finally click "Refresh". <br> <br>
+You will not see any data when you first come to this page, as you need to select the pupils and date range that you are interested in. First select which pupils' attendance you wish to view. Next click the "Range" button to select the date range you are interested in. Finally click "Refresh". <br> <br>
 [[Image:attview02.jpg|900px]] <br> <br>

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 You will not see any data when you first come to this page, as you need to select the pupils and date range that you are interested in. First click the "Students" button - this will allow you to select which pupils' attendance you wish to view. Next click the "Range" button to select the date range you are interested in. Finally click "Refresh". <br> <br>
-[[Image:attview02.jpg]] <br> <br>
+[[Image:attview02.jpg|900px]] <br> <br>
 Attendance marks are colour-coded to make data easier to read. All present marks are green, authorised absence is pink, unauthorised absence is red, late marks are yellow and registers where the pupil is not required to attend are grey. <br> <br>

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 ===Alternative marks===
 You may sometimes see a coloured icon at the top-left of an attendance mark. This shows that the pupil has received multiple attendance marks during that period (from two different classes, '''not''' from a teacher giving them one mark then changing it to another in the same class). Common causes for this are: <br> <br>
 *Pupils being added as an "unexpected arrival" in a different [[register]] to their normally scheduled register.

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 You may sometimes see a coloured icon at the top-left of an attendance mark. This shows that the pupil has received multiple attendance marks during that period (from two different classes, '''not''' from a teacher giving them one mark then changing it to another in the same class). Common causes for this are: <br> <br>
-[[Image:alternatemarks.jpg|right]] <br> <br>
+[[Image:alternatemarks.jpg|thumb|Alternative marks - blue means the marks are the same, purple means they are different.]]
 *Pupils being added as an "unexpected arrival" in a different [[register]] to their normally scheduled register.