Users

Users can be created, edited and deleted one by one or created and deleted in bulk (synch).

Create/Edit/Delete users

User can be created, edited and deleted from the Manage Users Screen.

• Create User: The 'Add a user' icon creates a user one by one by filling in all the fields. Click 'Next' to select the students associated with this user.
• Edit User: The 'Edit a user' icon allows changes to be made about a user or changes regarding students associated with the user.
• Delete User: The 'Delete selected users' icon will delete the currently selected user. Multiple users can be deleted at once by selecting the tick boxes by the user’s names and selecting 'Delete selected users'

• Users 'Activated' status can be changed by selecting the users (ticking the tick boxes next to their names or using shift- and control-clicks) and selecting the 'Activate selected users' or 'Deactivate selected users' buttons.

Synch - Create/Delete users in bulk

Synchronising the a process which updates the user data held from the contacts held within SIMS. By clicking on the 'Synch' button the system will search all students and: a) Create users who have children in school but don't already exist b) Delete users that no longer have any children in school. This can take some time to complete.

From all the available contacts a student may have recorded against them, Insight will use only those that match the User Creation options in Preferences.

• Never use email addresses for usernames when synchronising parents

Email addresses can change, which could cause confusion, and additionally email addresses for external domains are not valid usernames for Active Directory purposes, so you may want to use this option to ensure everyone has similarly styled usernames.

• Only create users for contacts with parental responsibility

Checking this option means that users will not be created for contacts without parental responsibility

• Only create users for contacts with Priority 1

It is possibly but unusual to have more than one Priority 1 contact. Checking this option means that only Priority 1 contacts will be made into users.

• When considering contacts with Priority 2 or lower, only create users for non-cohabitees of the student

If you are not only creating users for Priority 1 contacts, but are allowing Insight to consider lower priorities, this setting will only create a user account if the lower priority contacts do not co-habit with the student being considered. Put another way, if this setting is ON, Insight will not create accounts for contacts who live with the student.

• Deactivate a users links when the contact has no email in SIMS, and previously an email was found

If you use the email fields for contacts in SIMS to indicate 'IT active' this setting can help you to create user accounts based on the email field having something in.

• Create users for contacts with court orders

By default users will not be created for contacts with court orders, but this can be achieved if required by checking this option

The synch process:

• Set the new users' approved status as 'Approved'

If the 'yes' option is selected then this option Activates the users account (In the Manage Users screen a tick will appear in the activated column). This status can be changed manually via the 'Activate/Deactivate selected users' buttons

• Are you sure you want to create and delete users in bulk? This can take time to complete.

This can be a time-consuming procedure so make sure you have enough time to complete this procedure. If the procedure is stopped mid-process then only those users will be created/deleted beforehand will exist.

• Once users have been added, passwords need to be set via Generated passwords