Difference between revisions of "Test"

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Student Events is an additional module that allows students to make bookings for events that they would like to attend. Examples include auditions, weekly clubs and careers advice sessions. Student Events is part of the parents evening additional module, which is a bundle that also includes '''[[events]]''' and '''[[parents evenings]]'''. <br> <br>
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=Assignments=
  
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As Student Events is an additional module of Insight, a separate charge applies. Please contact <span class="plainlinks">[mailto:sales@tascsoftware.co.uk sales@tascsoftware.co.uk]</span> for further information. <br> <br>
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The Assignments page in Insight allows parents to view the homework assignments that have been given to their children. Homework assignments can be issued via Insight, SIMS or [http://www.tascsoftware.co.uk/software-titles/pars-connect/ PARS]. <br> <br>
  
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=Configuration=
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The assignments page will show previous weeks' assignments (the user's [[role options]] determine how many weeks' assignments are shown). <br> <br>
  
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The following role options are required to configure a student event: <br>
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<div>[[Image:assignment_list2.jpg]]</div> <br> <br>
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''Manage > Manage student events'' (On) <br> <br>
 
  
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==Creating a Student Event==
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Users will be able to download any attachments that have been added to the assignment, see the additional notes added by staff, see the mark the pupil received for their work (only if the homework was added via [http://www.tascsoftware.co.uk/software-titles/pars-connect/ PARS]) and upload their completed work for staff to access (only if the homework was added via Insight). <br> <br>
  
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[[Image:AuditionsStudentEvent.png|thumb|A one-off student event, configured for auditions for a play. 10 auditions are available for each part.]]
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If the assignment was configured to allow pupils to submit their work online then users can click the Evidence button to open a window which allows them to upload a document. Staff will then be able to access these documents via the [[manage assignments]] page. <br> <br>
  
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To create a news student event go to: <br>
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<div>[[Image:assignment_evidence2.jpg]]</div> <br> <br>
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'''Manage > Manage student events''' <br> <br>
 
  
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This section explains how to create a one-off student event (e.g. the event only happens once and there are no related events). For Concurrent or Recurring events see the '''[[#Advanced Configuration|advanced configuration]]''' section below. <br> <br>
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=Assignment Permissions=
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Assignments (also known as homeworks) can be created and managed in Insight. When dealing with Assignments, by default staff will only be able to see their own assignments. Certain staff, such as Heads of Department, may need access to view Assignments created by other staff members. The Assignment Permissions page is used to grant this access to staff. <br> <br>
  
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Click the '''Add''' button at the top of the page. A window will open with two tabs. On the '''Details''' tab enter the name of the Student Event in the '''Description''' field. Enter the '''Open''' and '''Close''' dates for the Event, this the date range over which bookings can be made. <br> <br>
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==The Assignment Permissions page==
  
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If you would like parental accounts to be able to make bookings on behalf of students then enable the '''Allow parental booking''' option. <br> <br>
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The Assignment Permissions page has a drop down at the top left which contains a list of staff members. There is also a list of staff below, each with an On/Off button. <br> <br>
  
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Enter the '''Number of sittings''' available to the Student Event. Each sitting has a number of slots, and students will be able to book a single slot. If this option is set to 1 then you will be able to select one or more days of the week. This is used to configure a recurring student event which is covered in the '''[[#Advanced Configuration|advanced configuration]]''' section below. For a one-off student event, do not select any of the days of the week. <br> <br>
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<div>[[Image:assignmentpermissions1.jpg]]</div> <br> <br>
  
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[[Image:slottimes.png|thumb|Using the '''Times''' button to set slot names to match times during the day.]]
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==Editing Permissions==
  
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One or more rows will now have appeared at the bottom of the window. Each row corresponds to a sitting. Give each sitting a name and enter the '''Capacity''', which is the maximum number of bookings that can be made for that sitting. You can optionally add further information about a sitting using the '''Description''' button. <br> <br>
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First, use the drop down at the top left to select the user you want to give permission to. Then use the On/Off switches to enable the chosen user to view Assignments created by other members of staff. There is no save button; clicking on the switches is all you need to do. <br> <br>
  
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You can edit the names of the slots by clicking the button in the '''Slots''' column. This will open a window showing a list of all of the slots available for the sitting. Each slot can be renamed manually, or you can click the '''Times''' button to set all of the slots' name to match times during the day. <br> <br>
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==Viewing other staff member's assignments==
  
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Finally you need to decide which pupils should be able to make bookings to the event. To do this, click the '''Students''' tab at the top of the window. Click the '''Select students''' button and select the relevant students. <br> <br>
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Once a staff member has the relevant permissions, they can use reports to view other staff members' assignments. The following reports can be used: <br>
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'''[[:Category:Reports|Reports]]''' > '''[[Assignment summary]]''' <br>
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'''[[:Category:Reports|Reports]]''' > '''[[Assignment summary (staff)]]''' <br> <br>
  
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==Advanced Configuration==
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The following report shows a count of the number of assignments set by each staff member. This will always show all staff member, regardless of the Assignment Permissions settings. <br>
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'''[[:Category:Reports|Reports]]''' > '''[[Assignments report]]'''  <br> <br>
  
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===Recurring student events===
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=Assignment Summary=
  
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[[Image:RecurringStudentEvent.png|thumb|A recurring Student Event allowing students to book a place in the computer room for Friday lunchtimes.]]
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The assignment summary report shows the homework assignments that have been issued to each of the subjects and classes. Only assignments created in Insight will be displayed in this report - assignments created in PARS can only be reported on by using PARS. <br> <br>
  
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Student Events can be configured so that they are recurring. This means that the event happens once or more per week and students can make a booking to the event each time that it occurs. <br> <br>
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The assignments for each subject will be grouped together. Within each subject, you will see one row per assignment that was issued. The table will show which class the assignment was issued to, and whether or not each of the pupils completed the homework. <br> <br>
  
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To configure a recurring student event, follow the steps for a one-off event (see above: '''[[#Creating a Student Event|Creating a Student Event]]'''). Set the '''Number of Sittings''' to 1 and you will then see a button for each day of the week. Select the day(s) of the week on which the Student Event will take place, then finish configuring the Event as normal. <br> <br>
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<div>[[Image:assignment_summary1.jpg]]</div> <br> <br>
  
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The event will be available on every one of that day(s) over the date range that the event is open. A recurring event cannot be concurrent (below). <br> <br>
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=Assignment Summary (Staff)=
  
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===Concurrent student events===
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This report shows a list of the assignments given, broken down by subject. Each assignment will show the class it was issued to, its issued date and due date, the staff member that issued it and any additional details. <br> <br>
  
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Separate Student Events can be configured to interact with each other. When a student makes a booking for a sitting in one event, they will not be able to make bookings for sittings <u>of the same name</u> in other concurrent events. <br> <br>
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Only assignments created in Insight will be displayed here; assignments created in PARS can only be reported on via PARS. <br> <br>
  
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Concurrent events are configured in exactly the same way as one-off student events (see above: '''[[#Creating a Student Event|Creating a Student Event]]'''). In order for events to be concurrent, at least two events must exist and the events must have exactly the same '''Open''' and '''Close''' date. <br> <br>
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<div>[[Image:ass_summary_staff1.jpg]]</div> <br> <br>
  
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If different events have sittings with the same name as each other (e.g. Event 1 has a sitting called "Alton Towers" and Event 2 has a sitting called "Alton Towers") then pupils will only be able to make one booking to ''either'' of those sittings, even though they are in different events. <br> <br>
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=Assignments Report=
  
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This is typically used where you want students to make selections in order of preference. For example, you might create 3 student events, called "1st choice", "2nd choice" and "3rd choice". In each of these events, the list of sittings will represent the different school trips that the students can opt to attend. The number of slots for each sitting represents the number of places available on the trip. If a student makes a booking for "Safari Park" in the 1st choice event, they will not be able to book "Safari Park" in their 2nd or 3rd choice, although the other school trips will still be available.
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The assignment report displays a list of the staff members who have created assignments, showing which subjects the assignments were issued to and how many have been created for each subject. <br> <br>
  
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Concurrent events cannot be recurring (above). If you have set the '''Number of sittings''' to 1 and selected a day of the week on which the event will recur, the concurrent rules will be ignored and the event will be treated as a recurring event (above). <br> <br>
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Two calendars appear at the top of the report which are used to select a date range over which to run the report. Once the date range is selected, the Report button is used to generate the information. <br> <br>
  
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=Usage=
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[[Image:assigment_report.jpg]] <br> <br>
  
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==Making Bookings==
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=Manage Assignments=
  
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[[Image:StudentEVentBooking.png|thumb|The booking screen for auditions for the school play.]]
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Assignments are projects for pupils to complete in their own time - often called homework. Assignments can be created in Insight and viewed by parents or pupils. You can upload attachments to an assignment and record which pupils have and have not completed their homework. It is also possible for pupils to upload completed assignments which can be accessed online by staff. <br> <br>
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[[Image:StudentEventBookingRecurring.png|thumb|The booking screen for a recurring event, which takes place on Wednesdays and Fridays.]]
 
  
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Parents and students require the following role options to make bookings for Student Events: <br>
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If you have [http://www.tascsoftware.co.uk/software-titles/pars-connect/ PARS] then any assignments you have already created can be made visible through Insight, though pupils cannot upload their own documents for assignments created in PARS. <br> <br>
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''General > Student events'' (On) <br> <br>
 
  
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The student events page will show each of the Events that are available. Beneath the title of each Student Event is a list of the sittings available to that Event. Clicking on a sitting will reveal a list of the available slots. <br> <br>
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==Creating an Assignment==
  
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For a recurring Student Event, one sitting will be displayed per day of the week that the Event occurs on, during the current week. Users can only make bookings for the current week (Monday to Sunday). <br> <br>
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Click the Add Button to create a new assignment. This will open a window with several options at the top and 3 tabs at the bottom. <br> <br>
  
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==Running Reports==
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<div>[[Image:assign1.jpg]]</div> <br> <br>
  
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The following role options are required to report on student events: <br>
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{| cellpadding="5" cellspacing="0" border="1" style="line-height: 2em" width="75%"
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''Manage > Manage student events'' (On) <br> <br>
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! scope="col" width="150px" text-align="center" | Option
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! Effect
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|-
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| style="text-align:center;" | Title || This is the name of the assignment.
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|-
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| style="text-align:center;" | Issued & Due dates || The issued date is when the homework will be given to pupils. You can create homework assignments in advance if you set this date in the future. The due date is the date that you expect the homework to be given in
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|-
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| style="text-align:center;" | Expected || The expected field allows you to record the amount of time that you think pupils will need to complete the homework. This can be useful for parents and pupils in managing their homework and time
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|-
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| style="text-align:center;" | Email students || This will send an email to the students' work email addresses from SIMS, or to the email from their Insight user account if pupils have their own accounts (the [[AD links]] module is needed for this)
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|-
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| style="text-align:center;" | Email parents || This will send an email to all of the students' contacts using the email address associated to their Insight account. If contacts do not have an email address in Insight, they will not receive an email
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|-
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| style="text-align:center;" | SMS || This will send an SMS message to all of the students' contacts using the SMS number they have associated to their Insight account. If contacts do not have an SMS number in Insight, they will not receive an SMS message
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|-
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| style="text-align:center;" | Show all classes || By default, Insight will only allow you to set homework for your own classes. However if you want to set homework for a class that you do not normally teach then you should tick this option
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|-
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| style="text-align:center;" | Submission in class || Ticking this option means that you expect the homework to be handed-in in class, and therefore online submission will be disabled. If you do not use this option, the pupils will be able to submit their work online
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|} <br>
  
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To access these reports go to: <br>
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===Detail===
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'''Manage > Manage student events''' <br> <br>
 
  
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First click on the Student Event that you would like to report on, then click the '''Reports''' button at the top right of the page to see the available reports. <br> <br>
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In the detail section you should type notes about the assignment you are giving to pupils. You can edit the text (font, size, colour, etc.) and insert links to webpages. There is also a spell check option at the bottom right of this section. <br> <br>
  
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Select '''Report''' to run a standard booking report. This will show a list of the bookings made for the selected Event, optionally including photographs of the students. <br> <br>
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===Assignees===
  
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Select the '''Cross event report''' to see which bookings have been made for multiple Student Events at once. Select the Events that you would like to report against to see which students have made bookings, and which sitting they have booked into per event. <br> <br>
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To issue to homework, you will need to choose the pupils who need to complete it. Click on the Assignees tab then navigate through subjects to find the class or classes you wish to assign the homework to. When you select a class, all of the pupils in that class will appear on the right hand side. You can deselect specific students from that list if you wish. <br> <br>
  
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[[Category:Management]]
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===Attachments===
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[[Category:Additional modules]]
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Use the attachments tab to upload files to your assignment. These attachments can be accessed by parents or pupils via Insight. The attachments are not included in any emails sent. <br> <br>
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==Marking assignments and giving feedback==
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To record which pupils have completed the assignment, select the assignment then click the Edit Button. Click on the "Assignees" tab in the window that opens. You will see a list of the pupils, next to each there will be an icon. These icons are used to record whether or not the pupil has completed the assignment. Click on an icon to change it or click the text above the list of pupils to mark all as complete. <br> <br>
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<div>[[Image:ass2.jpg]]</div> <br> <br>
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{|cellpadding="5" cellspacing="0" border="1"
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|[[Image:open1.jpg|24px]]||Open||The pupil has not yet submitted the assignment
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|-
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|[[Image:complete1.jpg|24px]]||Complete||The pupil has completed the assignment
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|-
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|[[Image:exception1.jpg|24px]]||Exception||The pupil has been excused from completing the assignment
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|-
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|[[Image:incomplete1.jpg|24px]]||Incomplete||The pupil has failed to complete the assignment
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|} <br>
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An evidence button will appear next to a student's name if they have uploaded a document relevant to the assignment. The feedback button can by used to add a comment relating to the student's work that can be viewed online. <br> <br>

Revision as of 15:59, 13 August 2018

Assignments

The Assignments page in Insight allows parents to view the homework assignments that have been given to their children. Homework assignments can be issued via Insight, SIMS or PARS.

The assignments page will show previous weeks' assignments (the user's role options determine how many weeks' assignments are shown).

Assignment list2.jpg



Users will be able to download any attachments that have been added to the assignment, see the additional notes added by staff, see the mark the pupil received for their work (only if the homework was added via PARS) and upload their completed work for staff to access (only if the homework was added via Insight).

If the assignment was configured to allow pupils to submit their work online then users can click the Evidence button to open a window which allows them to upload a document. Staff will then be able to access these documents via the manage assignments page.

Assignment evidence2.jpg



Assignment Permissions

Assignments (also known as homeworks) can be created and managed in Insight. When dealing with Assignments, by default staff will only be able to see their own assignments. Certain staff, such as Heads of Department, may need access to view Assignments created by other staff members. The Assignment Permissions page is used to grant this access to staff.

The Assignment Permissions page

The Assignment Permissions page has a drop down at the top left which contains a list of staff members. There is also a list of staff below, each with an On/Off button.

Assignmentpermissions1.jpg



Editing Permissions

First, use the drop down at the top left to select the user you want to give permission to. Then use the On/Off switches to enable the chosen user to view Assignments created by other members of staff. There is no save button; clicking on the switches is all you need to do.

Viewing other staff member's assignments

Once a staff member has the relevant permissions, they can use reports to view other staff members' assignments. The following reports can be used:
Reports > Assignment summary
Reports > Assignment summary (staff)

The following report shows a count of the number of assignments set by each staff member. This will always show all staff member, regardless of the Assignment Permissions settings.
Reports > Assignments report

Assignment Summary

The assignment summary report shows the homework assignments that have been issued to each of the subjects and classes. Only assignments created in Insight will be displayed in this report - assignments created in PARS can only be reported on by using PARS.

The assignments for each subject will be grouped together. Within each subject, you will see one row per assignment that was issued. The table will show which class the assignment was issued to, and whether or not each of the pupils completed the homework.

Assignment summary1.jpg



Assignment Summary (Staff)

This report shows a list of the assignments given, broken down by subject. Each assignment will show the class it was issued to, its issued date and due date, the staff member that issued it and any additional details.

Only assignments created in Insight will be displayed here; assignments created in PARS can only be reported on via PARS.

Ass summary staff1.jpg



Assignments Report

The assignment report displays a list of the staff members who have created assignments, showing which subjects the assignments were issued to and how many have been created for each subject.

Two calendars appear at the top of the report which are used to select a date range over which to run the report. Once the date range is selected, the Report button is used to generate the information.

Assigment report.jpg

Manage Assignments

Assignments are projects for pupils to complete in their own time - often called homework. Assignments can be created in Insight and viewed by parents or pupils. You can upload attachments to an assignment and record which pupils have and have not completed their homework. It is also possible for pupils to upload completed assignments which can be accessed online by staff.

If you have PARS then any assignments you have already created can be made visible through Insight, though pupils cannot upload their own documents for assignments created in PARS.

Creating an Assignment

Click the Add Button to create a new assignment. This will open a window with several options at the top and 3 tabs at the bottom.

Assign1.jpg



Option Effect
Title This is the name of the assignment.
Issued & Due dates The issued date is when the homework will be given to pupils. You can create homework assignments in advance if you set this date in the future. The due date is the date that you expect the homework to be given in
Expected The expected field allows you to record the amount of time that you think pupils will need to complete the homework. This can be useful for parents and pupils in managing their homework and time
Email students This will send an email to the students' work email addresses from SIMS, or to the email from their Insight user account if pupils have their own accounts (the AD links module is needed for this)
Email parents This will send an email to all of the students' contacts using the email address associated to their Insight account. If contacts do not have an email address in Insight, they will not receive an email
SMS This will send an SMS message to all of the students' contacts using the SMS number they have associated to their Insight account. If contacts do not have an SMS number in Insight, they will not receive an SMS message
Show all classes By default, Insight will only allow you to set homework for your own classes. However if you want to set homework for a class that you do not normally teach then you should tick this option
Submission in class Ticking this option means that you expect the homework to be handed-in in class, and therefore online submission will be disabled. If you do not use this option, the pupils will be able to submit their work online


Detail

In the detail section you should type notes about the assignment you are giving to pupils. You can edit the text (font, size, colour, etc.) and insert links to webpages. There is also a spell check option at the bottom right of this section.

Assignees

To issue to homework, you will need to choose the pupils who need to complete it. Click on the Assignees tab then navigate through subjects to find the class or classes you wish to assign the homework to. When you select a class, all of the pupils in that class will appear on the right hand side. You can deselect specific students from that list if you wish.

Attachments

Use the attachments tab to upload files to your assignment. These attachments can be accessed by parents or pupils via Insight. The attachments are not included in any emails sent.

Marking assignments and giving feedback

To record which pupils have completed the assignment, select the assignment then click the Edit Button. Click on the "Assignees" tab in the window that opens. You will see a list of the pupils, next to each there will be an icon. These icons are used to record whether or not the pupil has completed the assignment. Click on an icon to change it or click the text above the list of pupils to mark all as complete.

Ass2.jpg



Open1.jpg Open The pupil has not yet submitted the assignment
Complete1.jpg Complete The pupil has completed the assignment
Error creating thumbnail: File missing
 Exception The pupil has been excused from completing the assignment
Incomplete1.jpg Incomplete The pupil has failed to complete the assignment


An evidence button will appear next to a student's name if they have uploaded a document relevant to the assignment. The feedback button can by used to add a comment relating to the student's work that can be viewed online.

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