Difference between revisions of "Test"

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[[Image:subjects_menu_bar.png|thumb|The Subjects menu bar section showing two Linked Documents]]
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Student Events is an additional module that allows students to make bookings for events that they would like to attend. Examples include auditions, weekly clubs and careers advice sessions. Student Events is part of the parents evening additional module, which is a bundle that also includes '''[[events]]''' and '''[[parents evenings]]'''. <br> <br>
  
The Subjects option in Insight will show some of a pupil's Linked Documents. These documents can be printed, downloaded or viewed online. <br> <br>
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As Student Events is an additional module of Insight, a separate charge applies. Please contact <span class="plainlinks">[mailto:sales@tascsoftware.co.uk sales@tascsoftware.co.uk]</span> for further information. <br> <br>
  
The Subjects section is accessed by clicking the '''Subjects''' option on the Insight Menu Bar (although Subjects can be renamed using the '''[[Roles]]''' page). <br> <br>
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=Configuration=
  
==Documents==
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The following role options are required to configure a student event: <br>
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''Manage > Manage student events'' (On) <br> <br>
  
By default Insight will display all of the documents with a '''Type''' of AM Individual Report and a '''Status''' of Public in SIMS. Documents with a '''Status''' of Private or Confidential are never shown. <br> <br>
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==Creating a Student Event==
  
[[Image:Pupil_Report_SIMS.png|thumb|The Pupil Report option in SIMS]]
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[[Image:AuditionsStudentEvent.png|thumb|A one-off student event, configured for auditions for a play. 10 auditions are available for each part.]]
  
The following preference will prevent Parental Users from viewing the documents on this page unless they have the '''Pupil Report''' option enabled in SIMS: <br>
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To create a news student event go to: <br>
''Preferences > Reports > Use the SIMS Pupil Report field to decide whether to show reports'' (Off to show documents to all users) <br> <br>
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'''Manage > Manage student events''' <br> <br>
  
The AM Individual Reports can be filtered so that only some are shown using the following Role Option. Enter one or more key words or phrases into this option. AM Individual Reports will only be included if their title matches any of the key words/phrases. Each key word/phrase should appear after a plus symbol. If there are multiple key words/phrases they should be separated by a pipe symbol (|). <br>
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This section explains how to create a one-off student event (e.g. the event only happens once and there are no related events). For Concurrent or Recurring events see the '''[[#Advanced Configuration|advanced configuration]]''' section below. <br> <br>
''Subjects > Report Documents filter'' <br>
 
(For example, to filter out all AM Individual Reports that don't include either "Report" or "Assessment" you should enter +Report|+Assessment )
 
  
<!-- in fact these can be quite complicated. pipe means OR, ampersand means AND. OR is always outer, AND is always inner e.g.
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Click the '''Add''' button at the top of the page. A window will open with two tabs. On the '''Details''' tab enter the name of the Student Event in the '''Description''' field. Enter the '''Open''' and '''Close''' dates for the Event, this the date range over which bookings can be made. <br> <br>
+alpha&+bravo|+alpha&+charlie
 
means (alpha and bravo) or (alpha and charlie)
 
use a minus sign as a prefix for NOT e.g.
 
+alpha&+bravo|+charlie&-delta
 
means (alpha and bravo) or (charlie and not delta)-->
 
<br>
 
  
There are Role Options that can be used to hide documents which were uploaded to SIMS before or after a given date: <br>
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If you would like parental accounts to be able to make bookings on behalf of students then enable the '''Allow parental booking''' option. <br> <br>
''Subjects > Earliest date'' (Documents uploaded before this date will be hidden) <br>
 
''Subjects > Latest cutoff date'' (Documents uploaded after this date will be hidden) <br> <br>
 
 
===General Documents===
 
  
Documents where the '''Type''' is General Documents are not shown by default but can displayed. To show these documents, use the following Role Option. Enter one or more key words or phrases into this option. General Documents will be included if their title matches any of the key words/phrases. Each key word/phrase should appear after a plus symbol. If there are multiple key words/phrases they should be separated by a pipe symbol (|). <br>
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Enter the '''Number of sittings''' available to the Student Event. Each sitting has a number of slots, and students will be able to book a single slot. If this option is set to 1 then you will be able to select one or more days of the week. This is used to configure a recurring student event which is covered in the '''[[#Advanced Configuration|advanced configuration]]''' section below. For a one-off student event, do not select any of the days of the week. <br> <br>
''Subjects > Include general documents containing'' <br> <br>
 
  
(For example, to show all documents including either "UCAS" or "Application form" you should enter +UCAS|+Application form ) <br>
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[[Image:slottimes.png|thumb|Using the '''Times''' button to set slot names to match times during the day.]]
(If you would like to display all Linked Documents, enter a pipe symbol only into the Role Option) <br> <br>
 
  
===PDF Documents===
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One or more rows will now have appeared at the bottom of the window. Each row corresponds to a sitting. Give each sitting a name and enter the '''Capacity''', which is the maximum number of bookings that can be made for that sitting. You can optionally add further information about a sitting using the '''Description''' button. <br> <br>
  
Some devices may not be able to display some document types correctly (this is very likely to be a problem for Insight app users trying to view XML documents). If reports have been generated in SIMS, the format of the documents may be XML. If this is the case, you may wish to convert your linked documents to PDF format which is generally more compatible. <br> <br>
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You can edit the names of the slots by clicking the button in the '''Slots''' column. This will open a window showing a list of all of the slots available for the sitting. Each slot can be renamed manually, or you can click the '''Times''' button to set all of the slots' name to match times during the day. <br> <br>
  
There is a feature in Insight to batch convert Linked Documents to PDF format. This feature is accessed via: <br>
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Finally you need to decide which pupils should be able to make bookings to the event. To do this, click the '''Students''' tab at the top of the window. Click the '''Select students''' button and select the relevant students. <br> <br>
'''Manage > [[Batch PDF processes]]''' <br> <br>
 
  
The Batch PDF Processes feature will not remove the old XML documents from SIMS, however they can be hidden from Insight using the following role option: <br>
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==Advanced Configuration==
''Subjects > Hide non-PDFs'' (On) <br> <br>
 
  
Additionally you can set a date for this begin. Any non-PDF documents uploaded earlier than this date will still be shown in Insight: <br>
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===Recurring student events===
''Subjects > only after'' <br> <br>
 
  
===Attendance===
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[[Image:RecurringStudentEvent.png|thumb|A recurring Student Event allowing students to book a place in the computer room for Friday lunchtimes.]]
  
[[Image:attendance_feedback_reports.png|thumb|A report showing Attendance and the Feedback button]]
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Student Events can be configured so that they are recurring. This means that the event happens once or more per week and students can make a booking to the event each time that it occurs. <br> <br>
  
The student's attendance can be shown alongside each document if desired. The figure given for attendance uses the AM and PM sessions only (not lesson data). To enable this feature, use the following Role Option: <br>
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To configure a recurring student event, follow the steps for a one-off event (see above: '''[[#Creating a Student Event|Creating a Student Event]]'''). Set the '''Number of Sittings''' to 1 and you will then see a button for each day of the week. Select the day(s) of the week on which the Student Event will take place, then finish configuring the Event as normal. <br> <br>
''Subjects > Show attendance info'' (On) <br> <br>
 
  
===Report Feedback===
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The event will be available on every one of that day(s) over the date range that the event is open. A recurring event cannot be concurrent (below). <br> <br>
  
You can allow users to give written feedback about the reports and documents displayed in the Subjects section. The following Role Option needs to be enabled for users to do this: <br>
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===Concurrent student events===
''Subjects > Allow feedback'' (On) <br> <br>
 
  
Any comments that have been added can be viewed on the Reports Viewed report (see '''[[#Reports Viewed|Reports Viewed]]''' below). <br> <br>
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Separate Student Events can be configured to interact with each other. When a student makes a booking for a sitting in one event, they will not be able to make bookings for sittings <u>of the same name</u> in other concurrent events. <br> <br>
  
Insight can also send an email to a nominated email address when Feedback is recorded for a document. To enable this feature, enter the email address into the following preference: <br>
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Concurrent events are configured in exactly the same way as one-off student events (see above: '''[[#Creating a Student Event|Creating a Student Event]]'''). In order for events to be concurrent, at least two events must exist and the events must have exactly the same '''Open''' and '''Close''' date. <br> <br>
''Preferences > Email > Send emails to these addresses when Report Feedback is entered'' <br> <br>
 
  
{{Note|Some configuration may be required for Insight to send emails. See the '''[[communication setup]]''' page for further information.}} <br>
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If different events have sittings with the same name as each other (e.g. Event 1 has a sitting called "Alton Towers" and Event 2 has a sitting called "Alton Towers") then pupils will only be able to make one booking to ''either'' of those sittings, even though they are in different events. <br> <br>
  
==Grade Summary==
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This is typically used where you want students to make selections in order of preference. For example, you might create 3 student events, called "1st choice", "2nd choice" and "3rd choice". In each of these events, the list of sittings will represent the different school trips that the students can opt to attend. The number of slots for each sitting represents the number of places available on the trip. If a student makes a booking for "Safari Park" in the 1st choice event, they will not be able to book "Safari Park" in their 2nd or 3rd choice, although the other school trips will still be available.
  
[[Image:grade_summary.png|thumb|The Grade Summary page]]
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Concurrent events cannot be recurring (above). If you have set the '''Number of sittings''' to 1 and selected a day of the week on which the event will recur, the concurrent rules will be ignored and the event will be treated as a recurring event (above). <br> <br>
  
The Grade Summary shows a list of the student's grades from Assessment Manager. Grades are divided into their corresponding Result Sets. <br> <br>
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=Usage=
  
The Grade Summary page is enabled using the following Role Option: <br>
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==Making Bookings==
''Subjects > Show grade summary'' (On) <br> <br>
 
  
The Grade Summary page is then accessed via: <br>
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[[Image:StudentEVentBooking.png|thumb|The booking screen for auditions for the school play.]]
'''Subjects > Grade Summary''' <br> <br>
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[[Image:StudentEventBookingRecurring.png|thumb|The booking screen for a recurring event, which takes place on Wednesdays and Fridays.]]
  
The Grade Summary page cannot show grades from PARS (including SIMS Assessment Manager grades that have been pulled into PARS). Therefore if you wish to use the Grade Summary page you must import the desired grades from SIMS (see '''[[Assessments#Importing Grades from SIMS|the Assessments page]]''' for more information). <br> <br>
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Parents and students require the following role options to make bookings for Student Events: <br>
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''General > Student events'' (On) <br> <br>
  
===Changing the Format and Display===
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The student events page will show each of the Events that are available. Beneath the title of each Student Event is a list of the sittings available to that Event. Clicking on a sitting will reveal a list of the available slots. <br> <br>
  
====Using Grade Set Descriptions====
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For a recurring Student Event, one sitting will be displayed per day of the week that the Event occurs on, during the current week. Users can only make bookings for the current week (Monday to Sunday). <br> <br>
  
The layout and display of the data on the Grade Summary page can be changed using various Role Options. The Grade Summary can display the '''Grade Description''' for each grade rather than the grade itself (as taken from the Grade Set in SIMS) if the following Role Option is enabled: <br>
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==Running Reports==
''Subjects > Using gradeset descriptions''' <br> <br>
 
  
====Reordering the Grade Summary Data====
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The following role options are required to report on student events: <br>
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''Manage > Manage student events'' (On) <br> <br>
  
The results for the student will be arranged into Result Set groups and ordered chronologically. The default is to order to the Result Sets from oldest aat the top to newest at the bottom. You can reverse this by enabling the following role option: <br>
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To access these reports go to: <br>
''Subjects > Latest first'' (On) <br> <br>
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'''Manage > Manage student events''' <br> <br>
  
Within each Result Set group, the aspects will be ordered alphabetically by default. You can reorder the aspects using a text file on the IIS server that hosts Insight. You will also need to enable the following Role Option: <br>
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First click on the Student Event that you would like to report on, then click the '''Reports''' button at the top right of the page to see the available reports. <br> <br>
''Subjects > Use _Personalisation\aspect.priorities file'' <br> <br>
 
  
The text file is found in the '''_Personalisation''' folder of the Insight installation, which is typically located: <br>
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Select '''Report''' to run a standard booking report. This will show a list of the bookings made for the selected Event, optionally including photographs of the students. <br> <br>
''C:\wwwroot\inetput\INSIGHT\_Personalisation'' <br> <br>
 
  
The file to be edited will either be called '''aspect.priorities''' or '''aspect.priorities.unused'''. If you have a file called '''aspect.priorities''' then open that file using Notepad or a similar basic text editor (not Microsoft Word or Google Docs!). If you do not have an '''aspect.priorities''' file but do have an '''aspect.priorities.unused''' file, then edit the '''aspect.priorities.unused''' file, remove the '''.unused''' extension, then edit the file using Notepad or similar basic text editor. If you do not have either file, run a '''[[service pack|service pack]]''' then refresh the '''_Personalisation''' folder. <br> <br>
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Select the '''Cross event report''' to see which bookings have been made for multiple Student Events at once. Select the Events that you would like to report against to see which students have made bookings, and which sitting they have booked into per event. <br> <br>
 
 
In the text file each aspect can be given a priority number. On the Grade Summary page, aspects are ordered by their priority (higher priority appear at the top of the list of aspects). Aspects that are not specified in the aspects.priorities file are treated as if they have a priority of 0. <br> <br>
 
 
 
Priorities much be specified separately for each year group. Each year group has a set of tags in the format <nowiki><ncyear value="x"> </ncyear></nowiki> <br>
 
Each aspect can then be given a priority with a line of text in the following format <aspect.priority aspect="ASPECT NAME" priority="XX" /> <br> <br>
 
 
 
For example, to show reorder the page so that Attainment grades are shown above Effort grades, the text file might look something like this:
 
<aspect.priorities>
 
    <ncyear value="10">
 
        <aspect.priority aspect="English Attainment" priority="2" />
 
        <aspect.priority aspect="English Effort" priority="1" />
 
    </ncyear>
 
    <ncyear value="11">
 
        <aspect.priority aspect="English Attainment" priority="2" />
 
        <aspect.priority aspect="English Effort" priority="1" />
 
    </ncyear>
 
</aspect.priorities>
 
 
 
===Limiting the Data Shown===
 
 
 
You can limit the data shown on the Grade Summary page using the following Role Options: <br>
 
''Subjects > For these years'' <br>
 
''Subjects > For how many previous academic years'' <br>
 
''Subjects > Or specify other amounts for specific yeargroups'' <br>
 
''Subjects > Latest date'' <br> <br>
 
 
 
The entire Grade Summary page can be hidden from students in certain year groups using the following Role Option: <br>
 
''Subject > For these years'' <br>
 
(Enter an asterix into this setting to show the Grade Summary page to all students, or enter specific year groups separate by a plus symbol e.g. 10+11) <br> <br>
 
 
 
The following Role Option determines the number of previous years' data that will be shown on the Grade Summary: <br>
 
''Subjects > For how many previous academic years'' <br> <br>
 
 
 
Alternatively you can display different amounts of previous years' data for each year group if desired. To do this use the following Role Option: <br>
 
''Or specify other amounts for specific yeargroups'' <br>
 
(Enter each year group followed by a comma, then the number of previous years' data to be shown and separate each year group with a plus symbol. If you do not specify a year group, that group will show the number of previous year' data as specified in the '''For how many previous academic years''' option.) <br> <br>
 
 
 
==Have Reports/Documents been Viewed?==
 
 
 
[[Image:reports_viewed.png|thumb|The Reports Viewed page showing which students' reports have been viewed by parents]]
 
 
 
Insight can display a report showing a list of students who have/have not had their documents viewed using the Subjects feature above. This report can also show any '''Feedback''' given relating to the documents. <br> <br>
 
 
 
The report is accessed via: <br>
 
'''Reports > Reports Viewed''' <br> <br>
 
 
 
Select the '''Year groups''' and '''Date range''' that you would like to report on then click the '''Report''' button. The report will display the students separated into two groups; those whose reports have been viewed and those whose have not. Details about what kind of user (parent or student) viewed the report and how many times will appear in brackets after the student's name. <br> <br>
 
 
 
Once this list is shown at the bottom of the page, a '''Notice''' button will appear which can be used to '''[[notices|send a notice]]''' to all of the Insight accounts that linked to students whose reports have not been viewed. <br> <br>
 
 
 
If users have given feedback about the reports, their responses can be viewed on the '''Feedback''' tab. <br> <br>
 

Revision as of 14:19, 5 October 2018

Student Events is an additional module that allows students to make bookings for events that they would like to attend. Examples include auditions, weekly clubs and careers advice sessions. Student Events is part of the parents evening additional module, which is a bundle that also includes events and parents evenings.

As Student Events is an additional module of Insight, a separate charge applies. Please contact sales@tascsoftware.co.uk for further information.

Configuration

The following role options are required to configure a student event:
Manage > Manage student events (On)

Creating a Student Event

A one-off student event, configured for auditions for a play. 10 auditions are available for each part.

To create a news student event go to:
Manage > Manage student events

This section explains how to create a one-off student event (e.g. the event only happens once and there are no related events). For Concurrent or Recurring events see the advanced configuration section below.

Click the Add button at the top of the page. A window will open with two tabs. On the Details tab enter the name of the Student Event in the Description field. Enter the Open and Close dates for the Event, this the date range over which bookings can be made.

If you would like parental accounts to be able to make bookings on behalf of students then enable the Allow parental booking option.

Enter the Number of sittings available to the Student Event. Each sitting has a number of slots, and students will be able to book a single slot. If this option is set to 1 then you will be able to select one or more days of the week. This is used to configure a recurring student event which is covered in the advanced configuration section below. For a one-off student event, do not select any of the days of the week.

Using the Times button to set slot names to match times during the day.

One or more rows will now have appeared at the bottom of the window. Each row corresponds to a sitting. Give each sitting a name and enter the Capacity, which is the maximum number of bookings that can be made for that sitting. You can optionally add further information about a sitting using the Description button.

You can edit the names of the slots by clicking the button in the Slots column. This will open a window showing a list of all of the slots available for the sitting. Each slot can be renamed manually, or you can click the Times button to set all of the slots' name to match times during the day.

Finally you need to decide which pupils should be able to make bookings to the event. To do this, click the Students tab at the top of the window. Click the Select students button and select the relevant students.

Advanced Configuration

Recurring student events

A recurring Student Event allowing students to book a place in the computer room for Friday lunchtimes.

Student Events can be configured so that they are recurring. This means that the event happens once or more per week and students can make a booking to the event each time that it occurs.

To configure a recurring student event, follow the steps for a one-off event (see above: Creating a Student Event). Set the Number of Sittings to 1 and you will then see a button for each day of the week. Select the day(s) of the week on which the Student Event will take place, then finish configuring the Event as normal.

The event will be available on every one of that day(s) over the date range that the event is open. A recurring event cannot be concurrent (below).

Concurrent student events

Separate Student Events can be configured to interact with each other. When a student makes a booking for a sitting in one event, they will not be able to make bookings for sittings of the same name in other concurrent events.

Concurrent events are configured in exactly the same way as one-off student events (see above: Creating a Student Event). In order for events to be concurrent, at least two events must exist and the events must have exactly the same Open and Close date.

If different events have sittings with the same name as each other (e.g. Event 1 has a sitting called "Alton Towers" and Event 2 has a sitting called "Alton Towers") then pupils will only be able to make one booking to either of those sittings, even though they are in different events.

This is typically used where you want students to make selections in order of preference. For example, you might create 3 student events, called "1st choice", "2nd choice" and "3rd choice". In each of these events, the list of sittings will represent the different school trips that the students can opt to attend. The number of slots for each sitting represents the number of places available on the trip. If a student makes a booking for "Safari Park" in the 1st choice event, they will not be able to book "Safari Park" in their 2nd or 3rd choice, although the other school trips will still be available.

Concurrent events cannot be recurring (above). If you have set the Number of sittings to 1 and selected a day of the week on which the event will recur, the concurrent rules will be ignored and the event will be treated as a recurring event (above).

Usage

Making Bookings

The booking screen for auditions for the school play.
The booking screen for a recurring event, which takes place on Wednesdays and Fridays.

Parents and students require the following role options to make bookings for Student Events:
General > Student events (On)

The student events page will show each of the Events that are available. Beneath the title of each Student Event is a list of the sittings available to that Event. Clicking on a sitting will reveal a list of the available slots.

For a recurring Student Event, one sitting will be displayed per day of the week that the Event occurs on, during the current week. Users can only make bookings for the current week (Monday to Sunday).

Running Reports

The following role options are required to report on student events:
Manage > Manage student events (On)

To access these reports go to:
Manage > Manage student events

First click on the Student Event that you would like to report on, then click the Reports button at the top right of the page to see the available reports.

Select Report to run a standard booking report. This will show a list of the bookings made for the selected Event, optionally including photographs of the students.

Select the Cross event report to see which bookings have been made for multiple Student Events at once. Select the Events that you would like to report against to see which students have made bookings, and which sitting they have booked into per event.