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Notices are Insight messages. Some notices are generated automatically by Insight and others can be composed via the Notice Composer and sent to parents and students.

Notice Composer

Creating a Notice

Notices can be created in Insight using the Notice Composer. The Role Option required to access this is:
Manage > Notice Composer (On)

The Notice Composer is accessed via:
Manage > Notice Composer

Click Add to open a window where you can create a notice. Enter the Date for the notice. The date given to a notice does not affect the time that it is sent; notices, emails and SMS messages are always 'sent' immediately. The Notice will appear on the Notices page for students and parents under the selected date, but will be visible as soon as you save the Notice.

The Expiry Date will cause the notice to disappear from users' inboxes on a certain date. Enter a Subject and a Body for the Notice. A list of mail merge fields can be found below, which can be used in the Body of the Notice. Use the Attachments tab at the top of the page to add attachments to the Notice.

Selecting Recipients

Recipients for notices are selected using the Recipients tab. The Add button on the right of the page is used to select students. The notice will be sent to all Insight accounts linked to that student, which includes both parental accounts and the Insight account of the student.

If the user has the following Role Option then they will always see a list of all academic classes when selecting recipients:
Manage > Notice Composer > Show All Subjects And Classes (On)

Otherwise the user will onlly see classes that they teach, when viewing academic classes. In this case there will be an option on the right of the page (before clicking the Add button) called Show All Classes which can be used to reveal all academic classes in the Recipients window.

Email and SMS

Notices sent using the notice composer can also be copied as emails and SMS messages. Insight requires some configuration before either of these types of messages can be sent. See the Communication setup page for further information about this.

Defer until & Hide notice

SMS

A copy of the notice can be sent to parents' mobile telephone numbers using the SMS parents option when composing a notice. This option will only appear if the user has the following role option:
Manage > Notice Composer > Allow SMS (On)

Limit to one per address

Email

Copies of notices can also be sent as emails to either students or to parents, using the Email Students and Email Parents options. There are no role options to disable these settings, however both can be enabled by default using the following Role Option:
Manage > Notice Composer > Email by default (On)

By default, emails from the Notice Composer will be sent from the email address specified in this preference:
Manage > Preferences > Email > Your Reply To email address
The email address of the staff member that sent the notice can also be added (resulting in both email addresses receiving replies from students/parents) if the staff member has the following Role Option enabled:
Manage > Notice Composer > Use Individual Reply Address

Private Response

The Allow Private Response option adds a Reply button to the notice which students and parents can use. Replies are always sent via email.
Replies will always be sent to the email address listed in this preference, if one has been added:
Manage > Preferences > Email > Redirect all "contact" emails to this address
Otherwise replies will be sent to the email address listed in this preference:
Manage > Preferences > Email > Your Reply To email address

iThe Reply button will be hidden from parents if the Dynamic Parental role does not have the Contact staff option enabled.

BCC to Staff

The notice can also be BCC'd to staff if required, using the CC Staff tab. Every staff member with an Insight account will be listed. A blind copy of the notice can be sent to each staff member by either email or SMS, providing their Insight account has an email address/mobile telephone number associated to it.

The user composing the notice will only be able to send BCCs via SMS if they have the following Role Option enabled:
Manage > Notice Composer > Allow SMS (On)

Mail Merge Fields

Mail merge fields can be used in notices sent from Insight. Simply type any of the merge fields below to pull data into your notices:

Mailmerge field	Ouput
{adno}	Admission Number
{onroll}	Whether the pupil is on roll or not
{name}	The pupil's fullname i.e. John Smith
{listname}	The pupil's surname followed by forename i.e. Smith, John
{gender}	The pupil's gender
{year}	The year group the pupil belongs to
{reg}	The registration group the pupil belongs to
{forename}	The pupil's legal forename
{chosenforename}	The pupil's chosen forename
{legalsurname}	The pupil's legal surname
{surname}	The pupil's chosen surname
{house}	The house the pupil belongs to
{dol}	The pupil's date of leaving
{heshe}	Either he or she, depending on the pupil's gender
{himher}	Either him or her, depending on the pupil's gender
{hishers}	Either his or hers, depending on the pupil's gender
{hisher}	Either his or her, depending on the pupil's gender
{sondaughter}	Either son or daughter, depending on the pupil's gender
{himselfherself}	Either himself or herself, depending on the pupil's gender

Editing and Deleting Notices

Notices can be edited and deleted from the Notice Composer page. In both of these cases, the recipients will see the updated/deleted Notice, not the original Notice. This only applies to Notices within Insight; emails and SMS messages cannot be altered or deleted once they have been sent.

Users may be given access to each other's notices if required, using the following Role Option:
Manage > Notice Composer > Show other users notices (On)

Student and Parent View

Students and Parents can access Notices via the Notices page. The Role Option required for this is:
General > Notices (On)

The Notices page is found via:
General > Notices

The notice page will show a list of the messages that have been sent to the user via the Insight Notice Composer. Some automatically generated notices may also appear here.

One month's messages are shown at a time. The arrow buttons at the top of the page can be used to view previous or future month's messages.

It is also possible to have a notices section displayed on the snapshot. This allows parents to quickly view any new notices while they are looking at an overview of the information about their child.

*Order notices newest first

• Use 24hour times

Automatic Notices for Users

Calendar Events

Manage > Preferences > Notices > Show these SIMS events

Messages from PARS

Manaage > Preferences > PARS > Include PARS communications in notices

Unexplained Absences

Manage > Preferences > Notices > Notice to use for Unexplained absence

Linked Documents

• Show public linked documents
• public linked documents earliest date
• do not show the following document types

Medical Events

Show medical events

Push Notifications

Manage > Preferences > Notices > Push message to use when new notices are created