Difference between revisions of "Test"

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Student Events is an additional module that allows students to make bookings for events that they would like to attend. Examples include auditions, weekly clubs and careers advice sessions. Student Events is part of the parents evening additional module, which is a bundle that also includes '''[[events]]''' and '''[[parents evenings]]'''. <br> <br>
+
The snapshot page gives an overview of information about the student. Various pieces of information can be displayed or hidden on this page. <br> <br>
  
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As Student Events is an additional module of Insight, a separate charge applies. Please contact <span class="plainlinks">[mailto:sales@tascsoftware.co.uk sales@tascsoftware.co.uk]</span> for further information. <br> <br>
+
The following Role Option is needed to access the Snapshot page: <br>
 +
''General > Snapshot'' (On) <br> <br>
  
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==Configuration==
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The page is accessed via: <br>
 +
'''General > Snapshot''' <br> <br>
  
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The following role options are required to configure a student event: <br>
+
The page can be renamed with the following Role Option: <br>
−
''Manage > Manage student events'' (On) <br> <br>
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''General > Snapshot > Alternative menu title'' <br> <br>
  
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===Creating a Student Event===
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=Notification bar=
  
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[[Image:AuditionsStudentEvent.png|thumb|A one-off student event, configured for auditions for a play. 10 auditions are available for each part.]]
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[[Image:snapshot_top_bar.png|thumb|The Notification bar of the Snapshot page showing Notices, Assignments and Surveys]]
  
−
To create a news student event go to: <br>
+
The bar at the top of the page will show coloured boxes if the pupil has any new '''[[notices]]''' or '''[[assignments]]''', or has been invited to take part in any '''[[surveys]]'''. Each of the boxes can be clicked on; this opens an area below the box showing the new notices/assignments/surveys. <br> <br>
−
'''Manage > Manage student events''' <br> <br>
 
  
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This section explains how to create a one-off student event (e.g. the event only happens once and there are no related events). For Concurrent or Recurring events see the '''[[#Advanced Configuration|advanced configuration]]''' section below. <br> <br>
+
===Notices===
  
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Click the '''Add''' button at the top of the page. A window will open with two tabs. On the '''Details''' tab enter the name of the Student Event in the '''Description''' field. Enter the '''Open''' and '''Close''' dates for the Event, this the date range over which bookings can be made. <br> <br>
+
The notices box can be turned on or off using the following '''[[role options|role option]]''': <br>
 +
''General > Snapshot > Notices'' <br> <br>
  
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If you would like parental accounts to be able to make bookings on behalf of students then enable the '''Allow parental booking''' option. <br> <br>
+
Clicking on the Notices section will either take the user to the '''[[Notices]]''' page, or expand the Notices box on the snapshot page to display up to 10 recent notices. This behaviour is determined by the following '''[[role options|role option]]''': <br>
 +
''General > Snapshot > Notices > Jump directly to notices screen'' <br> <br>
  
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Enter the '''Number of sittings''' available to the Student Event. Each sitting has a number of slots, and students will be able to book a single slot. If this option is set to 1 then you will be able to select one or more days of the week. This is used to configure a recurring student event which is covered in the '''[[#Advanced Configuration|advanced configuration]]''' section below. For a one-off student event, do not select any of the days of the week. <br> <br>
+
===Assignments===
  
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[[Image:slottimes.png|thumb|Using the '''Times''' button to set slot names to match times during the day.]]
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The Assignments box can be turned on or off using the following '''[[role options|role option]]''': <br>
 +
''General > Snapshot > Assignments'' <br> <br>
  
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One or more rows will now have appeared at the bottom of the window. Each row corresponds to a sitting. Give each sitting a name and enter the '''Capacity''', which is the maximum number of bookings that can be made for that sitting. You can optionally add further information about a sitting using the '''Description''' button. <br> <br>
+
Assignments created in Insight will always be shown (providing they meet the conditions below). Additionally assignments from either SIMS or PARS can be shown. If you are not a PARS user then SIMS homework will automatically be displayed. See the '''[[PARS]]''' page for information about displaying assignments from PARS. <br> <br>
  
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You can edit the names of the slots by clicking the button in the '''Slots''' column. This will open a window showing a list of all of the slots available for the sitting. Each slot can be renamed manually, or you can click the '''Times''' button to set all of the slots' name to match times during the day. <br> <br>
+
Clicking on the Assignments section will either take the user to the '''[[Assignments]]''' page, or expand the Assignments box on the snapshot page to display up to 10 recent assignments. This behaviour is determined by the following '''[[role options|role option]]''': <br>
 +
''General > Snapshot > Assignments > Jump directly to assignments screen'' <br> <br>
  
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Finally you need to decide which pupils should be able to make bookings to the event. To do this, click the '''Students''' tab at the top of the window. Click the '''Select students''' button and select the relevant students. <br> <br>
+
The following '''[[roles|role options]]''' will determine whether certain Assignments are displayed or hidden in Insight: <br>
 +
{| cellpadding="5" cellspacing="0" border="1" style="border:solid 1 #CCC; border-collapse:collapse"
 +
|''General > Snapshot > Only show unfinished assignments||Assignments with a Status of Complete will be hidden
 +
|-
 +
|''General > Assignments > Earliest||Assignments created prior to this date will not be shown
 +
|-
 +
|''General > Assignments > Rolling archive in weeks||Assignments with a Due Date more than this number of weeks in the past will be hidden
 +
|-
 +
|''General > Assignments > Strip old open||Assignments with a Due Date in the past and with a Status of Pending will be hidden
 +
|-
 +
|''General > Assignments > Strip old complete||Assignments that are Complete will only be displayed if their Due Date is in the future
 +
|-
 +
|''General > Assignments > Strip future||Assignments which have an Issued Date in the future will be hidden
 +
|-
 +
|''General > Assignments > Include exceptions||Assignments with a Status of Exception will be displayed
 +
|} <br>
  
−
====Advanced Configuration====
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===Surveys===
  
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=====Recurring student events=====
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The surveys box will appear if the user has been invited to take part in a survey. There is no role option to turn this off. Click on the name of a survey will open the '''[[surveys]]''' page. <br> <br>
  
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[[Image:RecurringStudentEvent.png|thumb|A recurring Student Event allowing students to book a place in the computer room for Friday lunchtimes.]]
+
The surveys box can be renamed with this role option: <Br>
 +
''Snapshot > Label surveys as'' <br> <br>
  
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Student Events can be configured so that they are recurring. This means that the event happens once or more per week and students can make a booking to the event each time that it occurs. <br> <br>
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===Unexplained Absences===
  
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To configure a recurring student event, follow the steps for a one-off event (see above: '''[[#Creating a Student Event|Creating a Student Event]]'''). Set the '''Number of Sittings''' to 1 and you will then see a button for each day of the week. Select the day(s) of the week on which the Student Event will take place, then finish configuring the Event as normal. <br> <br>
+
The Unexplained Absences section will display automatically if the student has any N codes in their attendance, unless the following preference includes the student's year group: <br>
 +
''Attendance > Hide the Report Absences menu item for the following years'' <br> <br>
  
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The event will be available on every one of that day(s) over the date range that the event is open. A recurring event cannot be concurrent (below). <br> <br>
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Each date or date range where a student has N codes will be listed. Users can click on these date ranges to access the '''[[report absences]]''' page if the following '''[[roles|role options]]''' are used: <br>
 +
''Attendance > Report absences'' (On) <br>
 +
''Attendance > Report absences > Allow reporting of historical absences'' (On) <br>
 +
''Attendance > Report absences > Maximum age of absence in days'' (absences are not older than this many days) <br> <br>
  
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=====Concurrent student events=====
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It is possible to delay attendance data from being displayed in Insight. Delayed attendance data will not be counted in the Unexplained Absences box. The following '''[[preferences]]''' are used to enable the delay in Insight: <br>
 +
''Attendance > Hide marks in attendance summaries in the validation range'' (On) <br>
 +
''Attendance > The number of days taken to validate attendance marks for attendance summaries'' <br> <br>
  
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Separate Student Events can be configured to interact with each other. When a student makes a booking for a sitting in one event, they will not be able to make bookings for sittings <u>of the same name</u> in other concurrent events. <br> <br>
+
=Alerts=
  
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Concurrent events are configured in exactly the same way as one-off student events (see above: '''[[#Creating a Student Event|Creating a Student Event]]'''). In order for events to be concurrent, at least two events must exist and the events must have exactly the same '''Open''' and '''Close''' date. <br> <br>
+
[[Image:snapshot_alerts.png|thumb|The Alerts section of the Snapshot page, shown without and with rules used]]
  
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If different events have sittings with the same name as each other (e.g. Event 1 has a sitting called "Alton Towers" and Event 2 has a sitting called "Alton Towers") then pupils will only be able to make one booking to ''either'' of those sittings, even though they are in different events. <br> <br>
+
The alerts bar will appear beneath the Notifications bar. There are options (described below) to turn off specific parts of the Alerts section. Alternatively the following '''[[roles|role option]]''' can be used to disable the entire Alerts section: <br>
 +
''General > Snapshot > Alerts'' <br> <br>
  
−
This is typically used where you want students to make selections in order of preference. For example, you might create 3 student events, called "1st choice", "2nd choice" and "3rd choice". In each of these events, the list of sittings will represent the different school trips that the students can opt to attend. The number of slots for each sitting represents the number of places available on the trip. If a student makes a booking for "Safari Park" in the 1st choice event, they will not be able to book "Safari Park" in their 2nd or 3rd choice, although the other school trips will still be available.
+
The Alerts bar can show information about positive and negative behaviour, attendance and exclusions. The alerts boxes will be coloured green, yellow or red based on the pupil's number of behaviour points/attendance percentage/number of exclusions. The boundaries for these colours are set in SIMS via: <br>
 +
'''Tools > Setups > Student teacher view''' <br> <br>
  
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Concurrent events cannot be recurring (above). If you have set the '''Number of sittings''' to 1 and selected a day of the week on which the event will recur, the concurrent rules will be ignored and the event will be treated as a recurring event (above). <br> <br>
+
These boundaries can be displayed or hidden using the following role options: <br>
 +
''General > Snapshot > Alerts > showing rules used for Behaviour <br>
 +
''General > Snapshot > Alerts > showing rules used for Achievements <br>
 +
''General > Snapshot > Alerts > showing rules used for Attendance <br>
 +
''General > Snapshot > Alerts > showing rules used for Exclusions <br> <br>
  
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===Usage===
+
Additionally, the following role option changes the colouring for exclusions so that 0 exclusions is shown as green and any other number is shown as red: <br>
 +
''General > Snapshot > Alerts > All Exclusions are unacceptable <br> <br>
  
−
====Making Bookings====
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===Achievements and Behaviours===
  
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[[Image:StudentEVentBooking.png|thumb|The booking screen for auditions for the school play.]]
+
The following '''[[role options]]''' affect the information shown in the Achievements and Behaviours Alert boxes: <br>
−
[[Image:StudentEventBookingRecurring.png|thumb|The booking screen for a recurring event, which takes place on Wednesdays and Fridays.]]
 
  
−
Parents and students require the following role options to make bookings for Student Events: <br>
+
{| cellpadding="5" cellspacing="0" border="1" style="border:solid 1 #CCC; border-collapse:collapse"
−
''General > Student events'' (On) <br> <br>
+
|''General > Snapshot > using behaviour incidents in the range''||This is the date used to calculate the numbers shown in the Alert boxes
 +
|-
 +
|''General > Snapshot > use points instead of events for behaviour''||The Alerts will either show the number of incidents that the student has received, or the number of points from those incidents
 +
|} <br>
  
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The student events page will show each of the Events that are available. Beneath the title of each Student Event is a list of the sittings available to that Event. Clicking on a sitting will reveal a list of the available slots. <br> <br>
+
The following '''[[role options]]''' also must be enabled for the user to see the Achievements and Behaviour Alert boxes: <br>
 +
{| cellpadding="5" cellspacing="0" border="1" style="border:solid 1 #CCC; border-collapse:collapse"
 +
|''Behaviour > Achievements''||This is must be On for the user to see the Achievements Alert
 +
|-
 +
|''General > Snapshot > including Achievements''||This is must be On for the user to see the Achievements Alert
 +
|-
 +
|''Behaviour > Behaviour''||This is must be On for the user to see the Behaviour Alert
 +
|-
 +
|''General > Snapshot > including Behaviour''||This is must be On for the user to see the Behaviour Alert
 +
|} <br>
  
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For a recurring Student Event, one sitting will be displayed per day of the week that the Event occurs on, during the current week. Users can only make bookings for the current week (Monday to Sunday). <br> <br>
+
Behaviour incidents will not be included if they were issued within the number of days set in the following '''[[preferences|preference]]''': <br>
 +
''Behaviour > The number of days taken to validate negative behaviour records'' <br> <br>
  
−
====Running Reports====
+
Users can be prevented from accessing the Achievements or Behaviours pages using the following '''[[preferences|preference]]''', but this will not hide the Alert boxes on the snapshot page: <br>
 +
''Behaviour > Hide behaviour menu items for the following years'' <br> <br>
  
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The following role options are required to report on student events: <br>
+
===Attendance===
−
''Manage > Manage student events'' (On) <br> <br>
 
  
−
To access these reports go to: <br>
+
The Attendance Alert box will show the student's percentage attendance based on sessions (AM and PM only). This can be turned off using the following '''[[role option]]''': <br>
−
'''Manage > Manage student events''' <br> <br>
+
''General > Snapshot > Including attendance for years'' <br>
 +
(Setting this option as an asterisk will display the alert for all year groups. Alternatively, each year group can by type, separated by a plus symbol e.g. 7+8+9) <br> <br>
  
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First click on the Student Event that you would like to report on, then click the '''Reports''' button at the top right of the page to see the available reports. <br> <br>
+
===Exclusions===
  
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Select '''Report''' to run a standard booking report. This will show a list of the bookings made for the selected Event, optionally including photographs of the students. <br> <br>
+
The Exclusions tab will show the number of days that a student has been excluded in exclusion in SIMS. The Exclusions alert can be turned on or off using the following role option: <br>
 +
''General > Snapshot > Including Exclusion'' <br> <br>
  
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Select the '''Cross event report''' to see which bookings have been made for multiple Student Events at once. Select the Events that you would like to report against to see which students have made bookings, and which sitting they have booked into per event. <br> <br>
+
=Information panels=
  
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=Manage Events=
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===Today's attendance===
  
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{{Additional_module}}
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[[Image:snap_today.jpg|thumb|The Today's Attendance section of the Snapshot page]]
−
Events is an additional module in Insight. It allows users to reserve a seat or ticket to a school event. Typical events are school plays, talent shows, etc. Insight allows users to reserve either seats or tickets, depending on the configuration of the event. Users make these bookings using the '''[[Events]]''' page. <br> <br>
 
  
−
As Events is an additional module of Insight, a separate charge applies. Please contact <span class="plainlinks">[mailto:sales@tascsoftware.co.uk sales@tascsoftware.co.uk]</span> for further information. The Events module also include '''[[Parents evening]]''' and '''[[Student events]]'''. <br> <br>
+
This will show the pupil's attendance to school today. This panel can show the AM and PM registers, lesson registers, or both. <br> <br>
  
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==The manage events page==
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{{Note|Note that this panel does not take account of the [[preferences#The number of days taken to validate attendance marks for attendance summaries (-1 for current week)|validation range preference]] and will show today's attendance in real time, including registers that have not been completed.}}
 +
<br>
  
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The manage student events page will show a list of all of the events that have been created in Insight. <br> <br>
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====Hiding attendance====
  
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<div>[[Image:manage_events1.jpg]]</div> <br> <br>
+
{| cellpadding="5" cellspacing="0" border="1" style="border:solid 1 #CCC; border-collapse:collapse"
 +
|''General > Snapshot > Current Attendance''||Show/Hide the entire panel
 +
|-
 +
|''General > Snapshot > show sessions for years''||Use * to show sessions for all years, or enter years separated by a plus symbol to display for specific years only. Use 99 (or another non-existent year) to hide for all students
 +
|-
 +
|''General > Snapshot > show lessons for years''||Use * to show lessons for all years, or enter years separated by a plus symbol to display for specific years only. Use 99 (or another non-existent year) to hide for all students
 +
|} <br>
  
−
==Creating and editing events==
+
The following '''[[preferences]]''' can also be used to hide attendance codes: <br>
  
−
<div>[[File:NwEvnt2.jpg]]</div> <br><br>
+
{| cellpadding="5" cellspacing="0" border="1" style="border:solid 1 #CCC; border-collapse:collapse"
 +
|Attendance > Only use AM sessions||PM registers will not be displayed
 +
|-
 +
|Lesson marks > Hide all references to lesson marks||All lesson marks will be hidden
 +
|} <br>
  
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===Details tab===
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Additionally the settings in SIMS affect whether or not AM and PM registers are shown. The settings in SIMS are found via: <br>
 +
''Tools > Setups > Attendance Setup > Registration Organisation'' <br>
 +
(If Lesson Groups AM/PM are selected, the corresponding AM/PM register will be hidden from the Today's Attendance section in Insight) <br> <br>
  
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The event will need to be given a start time and title. If you are allowing users to book seats then enter the number of rows and how many seats will be in each row. You can remove seats later if you want to leave a walkway in the middle, for example. If you do not want users to reserve specific seats then you should put all of the seats into a single row. This will disable seat booking. <br> <br>
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====Hiding Information====
  
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The separate adult and junior option allows users to specify whether the seats they are booking are for children or adults. You will also need to specify the maximum number of reservations that can be made. This is either per user, or per child. <br> <br>
+
The rooms, times of lessons and student's attendance to each lesson can be displayed or hidden using the following role options: <br>
  
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When the event is in design mode, it will be invisible to users. The booking status will make the event visible to parents and allow them to make bookings. The closed status will prevent users from making any further bookings to an existing event, although the event will not be hidden from users. <br> <br>
+
{| cellpadding="5" cellspacing="0" border="1" style="border:solid 1 #CCC; border-collapse:collapse"
−
 
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|''General > Snapshot > show Rooms''||Show the room in which each lesson or session is taking place
−
===Invitees===
+
|-
 +
|''General > Snapshot > show times''||Show the start and end time of each lesson and session
 +
|-
 +
|''General > Snapshot > show attendance symbols||Show the student's attendance to each lesson or session
 +
|} <br>
  
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If the event is available to all users then you do not need to select an invitees as the event will be public. Otherwise, click the add button and select some students. Only users who are linked to those students will be able to see and make reservations for the event. <br> <br>
+
If you are showing students' attendance, the following symbols will be used: <br>
−
 
+
{| cellpadding="5" cellspacing="0" border="1" style="border:solid 1 #CCC; border-collapse:collapse"
−
===Ticket===
+
|[[Image:snap_pres.png]]||Present
−
 
 
−
From the [[events]] page users can print their own tickets. The ticket tab is used to design the layout of the ticket. The following merge fields can be used: <br> <br>
 
−
 
 
−
{|class="wikitable"
 
−
!Merge field!!Output
 
−
|-
 
−
|{event}||The name of the event
 
 
|-
 
|-
−
|{seat}||The grid location for the seat e.g. A5
+
|[[Image:snap_absent.png]]||Absent
 
|-
 
|-
−
|{start}||The date and start time together e.g. 31/03/2015 17:00
+
|[[Image:snap_late.png]]||Late
 
|-
 
|-
−
|{date}||The date of the event only
+
|[[Image:snap_nomark.png]]||Register not taken
 
|-
 
|-
−
|{time}||The start time of the event
+
|[[Image:snap_future.png]]||Register in the future
 
|} <br>
 
|} <br>
  
−
===Linked===
+
If attendance symbols are being displayed then you can also allow users to hover over the attendance symbols to see the student's actual attendance code using this role option: <br>
 +
Snapshot > show hover over descriptions <br> <br>
 +
 
 +
===Cumulative Attendance===
 +
 
 +
The Cumulative Attendance section shows a student's attendance as a line chart over the course of the academic year. This chart can be turned on for students in selected year groups using the following role option: <br>
 +
Snapshot > Cumulative attendance <br> <br>
 +
 
 +
This chart is affected by the following preference, which determines whether or not PM marks are counted for the student: <br>
 +
Attendance > Only use AM sessions <br> <br>
 +
 
 +
===Cumulative Behaviours===
 +
 
 +
The Cumulative Behaviour chart will show a running total of the student's negative behaviour over the course of the academic year. This chart can be turned on or off using the following role option: <br>
 +
''Snapshot > Cumulative behaviour'' <br> <br>
 +
 
 +
The following preference will cause the chart to show no data: <br>
 +
''Behaviour > Hide behaviour menu items for the following years'' <br> <br>
 +
 
 +
This role option will hide behaviour incidents issued prior to a certain date: <br>
 +
''Behaviour > Behaviour > Earliest'' <br> <br>
 +
 
 +
The following preference sets a validation period in days. During this period, behaviour incidents added will not be visible in Insight, including on the Cumulative Behaviour chart: <br>
 +
''Behaviour > The number of days taken to validate negative behaviour records'' <Br> <br>
 +
 
 +
If the following role option is enabled then behaviour incidents with a points value of zero will be hidden from the chart: <br>
 +
''Behaviour > Hide zero point items'' <br> <br>
 +
 
 +
===Cumulative Achievements===
 +
 
 +
The Cumulative Achievements chart will show a running total of the student's positive behaviour over the course of the academic year. This chart can be turned on or off using the following role option: <br>
 +
''General > Snapshot > Cumulative achievements '' <br> <br>
 +
 
 +
The following preference will cause the chart to show no data: <br>
 +
''Behaviour > Hide behaviour menu items for the following years'' <br> <br>
 +
 
 +
This role option will hide achievements issued prior to a certain date: <br>
 +
''Behaviour > Achievements > Earliest'' <br> <br>
 +
 
 +
If the following role option is enabled then behaviour incidents with a points value of zero will be hidden from the chart: <br>
 +
''Behaviour > Hide zero point items'' <br> <br>
 +
 
 +
===Recent behaviours===
 +
 
 +
The recent behaviour panel will show the three most recent behaviour incidents for the student. These could be positive or negative. Positive incidents will be displayed if the [[Achievements]] role option is turned on and negatives will show if the [[Behaviours]] role option is turned on. <br> <br>
 +
 
 +
The Recent Behaviour panel will show the three most recent behaviour incidents for the student. These could be positive or negative. The Recent Behaviour panel can be turned off using the following '''[[role option]]''' which will also remove the [[#Behaviour Summary|Behaviour Summary]] section from the Snapshot page. <br>
 +
General > Snapshot > Behaviour <br> <br>
 +
 
 +
The panel can also be renamed using the following role option: <br>
 +
''General > Snapshot > Use this title'' <br> <br>
 +
 
 +
Behaviour incidents will only be shown in the Recent Behaviours panel if they could also be shown on the '''[[Achievements]]''' or '''[[Behaviours]]''' pages in Insight. Therefore you can use the role options and preferences for Achievements and Behaviours to hide bheaviour incidents from the Recent Behaviours panel. <br> <br>
 +
 
 +
There is a preference to hide behaviour menu items for students in selected year groups. This preference also applies to the Recent Behaviours panel: <br>
 +
Behaviour > Hide behaviour menu items for the following years'' <br> <br>
 +
 
 +
===Detentions===
 +
 
 +
The detentions panel shows the three most recent detentions for the pupil. If any detentions are scheduled for the future they will take priority over detentions that have already passed. The '''[[role options|role option]]''' to enable this panel is found via: <br>
 +
''General > Snapshot > Detentions'' <br> <br>
 +
 
 +
Detentions earlier than the date set here will not be shown: <br>
 +
''Behaviour > Detentions > Earliest'' <Br> <br>
 +
 
 +
===Extra curricular===
 +
 
 +
The Extra Curricular panel shows the three most recent extra classes for the pupil. If any extra classes are scheduled for the future they will take priority over extra classes that have already passed. The '''[[role options|role option]]''' to enable this panel is found via: <br>
 +
''General > Snapshot > Extra Curricular'' <br> <br>
 +
 
 +
Detentions earlier than the date set here will not be shown: <br>
 +
''Attendance > Extra Curriculum > Earliest'' <Br> <br>
 +
 
 +
===Recent reports===
 +
 
 +
The reports panel will display any documents that have been recently added. The documents are pulled from the Linked Documents section in SIMS. This panel is enabled using the following '''[[role option]]''': <br>
 +
''General > Snapshot > Recent reports'' <br> <br>
 +
 
 +
Documents will only be displayed if the '''Last modified date''' from SIMS is within the number of days set in this '''[[role option]]''': <br>
 +
''General > Snapshot > Maximum age in days'' <br> <br>
 +
 
 +
Documents will only be displayed on the Snapshot page if they are also displayed in the '''[[subjects]]''' section of Insight. See the Subjects page for a list of role options and settings that determine whether or not documents are displayed. <br> <br>
 +
 
 +
===This Term's Attendance===
 +
 
 +
This Term's Attendance is chart which shows the student's attendance to each week at school. Attendance is shown week-by-week, so if a pupil is absent for a week their attendance will drop down to 0 on the graph, for that week. The chart can be turned on or off using the following role option: <br>
 +
Snapshot > This term's attendance <br> <br>
 +
 
 +
During the first week of a new term, this chart will be blank. This is because Insight needs at least two data points before it can draw a line. You should have data showing from the second week of term onwards. <br> <br>
  
−
Multiple events can be linked together. This could occur where there will be several performances of the school play on different days. Each user's maximum bookings will apply across all events, so a user might be able 2 seats to any one of the events, rather than 2 seats to each event. <br> <br>
+
===Custom Panels (snapshot.bolton.xml)===
  
−
==Arrange seating for an event==
+
You can also add custom panels to the Snapshot page. Each custom item needs to be created as a html page and saved in the _Personalisation folder. Once an item has been created, create a bolton file. You can have several bolton files. The filename will always be "snapshot_" followed by a distinct number e.g. snapshot_1.bolton snapshot_2.bolton etc.
  
−
To edit the layout of the seating, click the Arrange Seating Button. <br> <br>
+
The bolton files need to be in the following format: <br> <br>
  
−
<div>[[Image:event_seating_layout1.jpg]]</div> <br> <br>
+
<root>
 +
<title>Guidance</title>
 +
<url>https://[your Insight URL]/_Personalisation/example.html</url>
 +
<height>50</height>
 +
</root>
  
−
Click on a seat to make it unavailable. Seats that have already been reserved will be highlight in dark grey. You can select options from the drop down menu to find out which people are sitting in any of the seats. <br> <br>
+
{{Note|Replace [your Insight address] with the URL you use for Insight}}
  
−
==Report on Event==
+
The title will be shown on the snapshot page about the new item. The "example" part of the URL should be replaced with the name of the html file in the _Personalisation folder and the height is the number of pixels tall that the item will be. Items are always 300px wide. <br> <br>
  
−
The event report will show you a list of users who have reserved seats or tickets at the event. The list of users can either be ordered by surname or by seat. <br> <br>
+
Multiple snapshot.bolton files can be used by creating a new file and adding a number to the end of "snapshot" e.g. snapshot1.bolton.xml <br> <br>
  
−
[[Image:event_report_ordered.jpg]] <br> <br>
+
=Behaviour Summary=
  
−
{{Additional_module}}
+
[[Image:snap_behaviour_summary.jpg|thumb|The Snapshot Behaviour Summary]]
−
Events is an additional module in Insight. It allows users to book tickets or seats to school events such as talent shows or school plays. The date, time, capacity and number of bookings per user can be configured via the '''[[manage events]]''' page. <br> <br>
 
  
−
As Events is an additional module of Insight, a separate charge applies. Please contact <span class="plainlinks">[mailto:sales@tascsoftware.co.uk sales@tascsoftware.co.uk]</span> for further information. The Events module also include '''[[Parents evening]]''' and '''[[Student events]]'''. <br> <br>
+
The following '''[[role option]]''' must be enabled to show the Behaviour Summary section. This role option will also enable the '''[[#recent behaviours|Recent Behaviours]]''' section of the snapshot page: <br>
 +
''General > Snapshot > Behaviour'' <br> <br>
  
−
=Events=
+
There are sections for positive and negative behaviour within the Behaviour Summary section. Each can be turned on or off independently using the following '''[[role options]]''': <br>
 +
''General > Snapshot > Showing Achievements summary'' <br>
 +
''General > Snapshot > Showing Behaviour summary'' <br> <br>
  
−
Events are used to allow users to reserve seats or places at school events, such as talent shows or school plays. Events are configured via the '''[[manage events]]''' page. <br> <br>
+
The Behaviour Summary will show behaviour incidents from the range specified in this role option: <br>
 +
''General > Snapshot > Using incidents in the range'' <br> <br>
  
−
If multiple events are open for reservations then users will see a drop down at the top of the page which allows them to switch between the various events. <br> <br>
+
A Cash-In section may also be shown, which will display the number of points that the student has spent on rewards, and the number of points currently available for them to spend. This feature is only available to '''[[PARS]]''' users. See the '''[[Cash In]]''' and '''[[PARS]]''' pages for more information. <br> <br>
  
−
Events will either allow ticket-only reservations or seat reservations. Bookings are always allocated on a first-come first-serve basis. If seat reservations are allowed then seats reserved by other users will have black icons in them and seats reserved by the logged in user will have red icons. <br> <br>
+
By default the Behaviour Summary section will show data based on the number of incidents given to a student. This can be changed to show the number of behaviour points from those incidents, using the following '''[[role option]]''': <br>
 +
''General > Snapshot > Use points instead of events for behaviour'' <br> <br>
  
−
If ticket printing is enabled, there will be a print button at the top-right of the page. Clicking this button will print the tickets. note that Insight does not support payment options so if the tickets are being sold, the user will still need to arrange payment with the school. <br> <br>
+
There is a preference to hide behaviour menu items for students in selected year groups. This preference can also apply to the Behaviour Summary section of the Snapshot page. The preference is found via: <br>
 +
''Behaviour > Hide behaviour menu items for the following years''
 +
In order for this preference to affect the Behaviour Summary section, the following '''[[role option]]''' must also be enabled: <br>
 +
''General > Snapshot > Follow Hide behaviour menu preference'' <br> <br>
  
−
<div>[[Image:events_seating2.jpg|left|frame|An event with seat reservations]]</div> <br> <br>
+
Negative behaviour incidents will not be shown if this preference is used to hide them: <br>
 +
''Behaviour > The number of days taken to validate negative behaviour records'' <br> <br>
  
−
<div>[[Image:events_tickets2.jpg|left|frame|An event with ticket booking]]</div> <br> <br>
+
The Behaviour Summary section will not take account of any incidents that have been hidden from the '''[[Achievements]]''' or '''[[Behaviours]]''' pages, which both have their own role options that can cause incidents to be hidden. <br> <br>

Latest revision as of 10:23, 11 April 2019

The snapshot page gives an overview of information about the student. Various pieces of information can be displayed or hidden on this page.

The following Role Option is needed to access the Snapshot page:
General > Snapshot (On)

The page is accessed via:
General > Snapshot

The page can be renamed with the following Role Option:
General > Snapshot > Alternative menu title

Notification bar

The Notification bar of the Snapshot page showing Notices, Assignments and Surveys

The bar at the top of the page will show coloured boxes if the pupil has any new notices or assignments, or has been invited to take part in any surveys. Each of the boxes can be clicked on; this opens an area below the box showing the new notices/assignments/surveys.

Notices

The notices box can be turned on or off using the following role option:
General > Snapshot > Notices

Clicking on the Notices section will either take the user to the Notices page, or expand the Notices box on the snapshot page to display up to 10 recent notices. This behaviour is determined by the following role option:
General > Snapshot > Notices > Jump directly to notices screen

Assignments

The Assignments box can be turned on or off using the following role option:
General > Snapshot > Assignments

Assignments created in Insight will always be shown (providing they meet the conditions below). Additionally assignments from either SIMS or PARS can be shown. If you are not a PARS user then SIMS homework will automatically be displayed. See the PARS page for information about displaying assignments from PARS.

Clicking on the Assignments section will either take the user to the Assignments page, or expand the Assignments box on the snapshot page to display up to 10 recent assignments. This behaviour is determined by the following role option:
General > Snapshot > Assignments > Jump directly to assignments screen

The following role options will determine whether certain Assignments are displayed or hidden in Insight:

General > Snapshot > Only show unfinished assignments Assignments with a Status of Complete will be hidden
General > Assignments > Earliest Assignments created prior to this date will not be shown
General > Assignments > Rolling archive in weeks Assignments with a Due Date more than this number of weeks in the past will be hidden
General > Assignments > Strip old open Assignments with a Due Date in the past and with a Status of Pending will be hidden
General > Assignments > Strip old complete Assignments that are Complete will only be displayed if their Due Date is in the future
General > Assignments > Strip future Assignments which have an Issued Date in the future will be hidden
General > Assignments > Include exceptions Assignments with a Status of Exception will be displayed


Surveys

The surveys box will appear if the user has been invited to take part in a survey. There is no role option to turn this off. Click on the name of a survey will open the surveys page.

The surveys box can be renamed with this role option:
Snapshot > Label surveys as

Unexplained Absences

The Unexplained Absences section will display automatically if the student has any N codes in their attendance, unless the following preference includes the student's year group:
Attendance > Hide the Report Absences menu item for the following years

Each date or date range where a student has N codes will be listed. Users can click on these date ranges to access the report absences page if the following role options are used:
Attendance > Report absences (On)
Attendance > Report absences > Allow reporting of historical absences (On)
Attendance > Report absences > Maximum age of absence in days (absences are not older than this many days)

It is possible to delay attendance data from being displayed in Insight. Delayed attendance data will not be counted in the Unexplained Absences box. The following preferences are used to enable the delay in Insight:
Attendance > Hide marks in attendance summaries in the validation range (On)
Attendance > The number of days taken to validate attendance marks for attendance summaries

Alerts

The Alerts section of the Snapshot page, shown without and with rules used

The alerts bar will appear beneath the Notifications bar. There are options (described below) to turn off specific parts of the Alerts section. Alternatively the following role option can be used to disable the entire Alerts section:
General > Snapshot > Alerts

The Alerts bar can show information about positive and negative behaviour, attendance and exclusions. The alerts boxes will be coloured green, yellow or red based on the pupil's number of behaviour points/attendance percentage/number of exclusions. The boundaries for these colours are set in SIMS via:
Tools > Setups > Student teacher view

These boundaries can be displayed or hidden using the following role options:
General > Snapshot > Alerts > showing rules used for Behaviour
General > Snapshot > Alerts > showing rules used for Achievements
General > Snapshot > Alerts > showing rules used for Attendance
General > Snapshot > Alerts > showing rules used for Exclusions

Additionally, the following role option changes the colouring for exclusions so that 0 exclusions is shown as green and any other number is shown as red:
General > Snapshot > Alerts > All Exclusions are unacceptable

Achievements and Behaviours

The following role options affect the information shown in the Achievements and Behaviours Alert boxes:

General > Snapshot > using behaviour incidents in the range This is the date used to calculate the numbers shown in the Alert boxes
General > Snapshot > use points instead of events for behaviour The Alerts will either show the number of incidents that the student has received, or the number of points from those incidents


The following role options also must be enabled for the user to see the Achievements and Behaviour Alert boxes:

Behaviour > Achievements This is must be On for the user to see the Achievements Alert
General > Snapshot > including Achievements This is must be On for the user to see the Achievements Alert
Behaviour > Behaviour This is must be On for the user to see the Behaviour Alert
General > Snapshot > including Behaviour This is must be On for the user to see the Behaviour Alert


Behaviour incidents will not be included if they were issued within the number of days set in the following preference:
Behaviour > The number of days taken to validate negative behaviour records

Users can be prevented from accessing the Achievements or Behaviours pages using the following preference, but this will not hide the Alert boxes on the snapshot page:
Behaviour > Hide behaviour menu items for the following years

Attendance

The Attendance Alert box will show the student's percentage attendance based on sessions (AM and PM only). This can be turned off using the following role option:
General > Snapshot > Including attendance for years
(Setting this option as an asterisk will display the alert for all year groups. Alternatively, each year group can by type, separated by a plus symbol e.g. 7+8+9)

Exclusions

The Exclusions tab will show the number of days that a student has been excluded in exclusion in SIMS. The Exclusions alert can be turned on or off using the following role option:
General > Snapshot > Including Exclusion

Information panels

Today's attendance

The Today's Attendance section of the Snapshot page

This will show the pupil's attendance to school today. This panel can show the AM and PM registers, lesson registers, or both.

iNote that this panel does not take account of the validation range preference and will show today's attendance in real time, including registers that have not been completed.


Hiding attendance

General > Snapshot > Current Attendance Show/Hide the entire panel
General > Snapshot > show sessions for years Use * to show sessions for all years, or enter years separated by a plus symbol to display for specific years only. Use 99 (or another non-existent year) to hide for all students
General > Snapshot > show lessons for years Use * to show lessons for all years, or enter years separated by a plus symbol to display for specific years only. Use 99 (or another non-existent year) to hide for all students


The following preferences can also be used to hide attendance codes:

Attendance > Only use AM sessions PM registers will not be displayed
Lesson marks > Hide all references to lesson marks All lesson marks will be hidden


Additionally the settings in SIMS affect whether or not AM and PM registers are shown. The settings in SIMS are found via:
Tools > Setups > Attendance Setup > Registration Organisation
(If Lesson Groups AM/PM are selected, the corresponding AM/PM register will be hidden from the Today's Attendance section in Insight)

Hiding Information

The rooms, times of lessons and student's attendance to each lesson can be displayed or hidden using the following role options:

General > Snapshot > show Rooms Show the room in which each lesson or session is taking place
General > Snapshot > show times Show the start and end time of each lesson and session
General > Snapshot > show attendance symbols Show the student's attendance to each lesson or session


If you are showing students' attendance, the following symbols will be used:

Snap pres.png Present
Snap absent.png Absent
Snap late.png Late
Snap nomark.png Register not taken
Snap future.png Register in the future


If attendance symbols are being displayed then you can also allow users to hover over the attendance symbols to see the student's actual attendance code using this role option:
Snapshot > show hover over descriptions

Cumulative Attendance

The Cumulative Attendance section shows a student's attendance as a line chart over the course of the academic year. This chart can be turned on for students in selected year groups using the following role option:
Snapshot > Cumulative attendance

This chart is affected by the following preference, which determines whether or not PM marks are counted for the student:
Attendance > Only use AM sessions

Cumulative Behaviours

The Cumulative Behaviour chart will show a running total of the student's negative behaviour over the course of the academic year. This chart can be turned on or off using the following role option:
Snapshot > Cumulative behaviour

The following preference will cause the chart to show no data:
Behaviour > Hide behaviour menu items for the following years

This role option will hide behaviour incidents issued prior to a certain date:
Behaviour > Behaviour > Earliest

The following preference sets a validation period in days. During this period, behaviour incidents added will not be visible in Insight, including on the Cumulative Behaviour chart:
Behaviour > The number of days taken to validate negative behaviour records

If the following role option is enabled then behaviour incidents with a points value of zero will be hidden from the chart:
Behaviour > Hide zero point items

Cumulative Achievements

The Cumulative Achievements chart will show a running total of the student's positive behaviour over the course of the academic year. This chart can be turned on or off using the following role option:
General > Snapshot > Cumulative achievements

The following preference will cause the chart to show no data:
Behaviour > Hide behaviour menu items for the following years

This role option will hide achievements issued prior to a certain date:
Behaviour > Achievements > Earliest

If the following role option is enabled then behaviour incidents with a points value of zero will be hidden from the chart:
Behaviour > Hide zero point items

Recent behaviours

The recent behaviour panel will show the three most recent behaviour incidents for the student. These could be positive or negative. Positive incidents will be displayed if the Achievements role option is turned on and negatives will show if the Behaviours role option is turned on.

The Recent Behaviour panel will show the three most recent behaviour incidents for the student. These could be positive or negative. The Recent Behaviour panel can be turned off using the following role option which will also remove the Behaviour Summary section from the Snapshot page.
General > Snapshot > Behaviour

The panel can also be renamed using the following role option:
General > Snapshot > Use this title

Behaviour incidents will only be shown in the Recent Behaviours panel if they could also be shown on the Achievements or Behaviours pages in Insight. Therefore you can use the role options and preferences for Achievements and Behaviours to hide bheaviour incidents from the Recent Behaviours panel.

There is a preference to hide behaviour menu items for students in selected year groups. This preference also applies to the Recent Behaviours panel:
Behaviour > Hide behaviour menu items for the following years

Detentions

The detentions panel shows the three most recent detentions for the pupil. If any detentions are scheduled for the future they will take priority over detentions that have already passed. The role option to enable this panel is found via:
General > Snapshot > Detentions

Detentions earlier than the date set here will not be shown:
Behaviour > Detentions > Earliest

Extra curricular

The Extra Curricular panel shows the three most recent extra classes for the pupil. If any extra classes are scheduled for the future they will take priority over extra classes that have already passed. The role option to enable this panel is found via:
General > Snapshot > Extra Curricular

Detentions earlier than the date set here will not be shown:
Attendance > Extra Curriculum > Earliest

Recent reports

The reports panel will display any documents that have been recently added. The documents are pulled from the Linked Documents section in SIMS. This panel is enabled using the following role option:
General > Snapshot > Recent reports

Documents will only be displayed if the Last modified date from SIMS is within the number of days set in this role option:
General > Snapshot > Maximum age in days

Documents will only be displayed on the Snapshot page if they are also displayed in the subjects section of Insight. See the Subjects page for a list of role options and settings that determine whether or not documents are displayed.

This Term's Attendance

This Term's Attendance is chart which shows the student's attendance to each week at school. Attendance is shown week-by-week, so if a pupil is absent for a week their attendance will drop down to 0 on the graph, for that week. The chart can be turned on or off using the following role option:
Snapshot > This term's attendance

During the first week of a new term, this chart will be blank. This is because Insight needs at least two data points before it can draw a line. You should have data showing from the second week of term onwards.

Custom Panels (snapshot.bolton.xml)

You can also add custom panels to the Snapshot page. Each custom item needs to be created as a html page and saved in the _Personalisation folder. Once an item has been created, create a bolton file. You can have several bolton files. The filename will always be "snapshot_" followed by a distinct number e.g. snapshot_1.bolton snapshot_2.bolton etc.

The bolton files need to be in the following format: 

<root>
<title>Guidance</title>
<url>https://[your Insight URL]/_Personalisation/example.html</url>
<height>50</height>
</root>
iReplace [your Insight address] with the URL you use for Insight

The title will be shown on the snapshot page about the new item. The "example" part of the URL should be replaced with the name of the html file in the _Personalisation folder and the height is the number of pixels tall that the item will be. Items are always 300px wide.

Multiple snapshot.bolton files can be used by creating a new file and adding a number to the end of "snapshot" e.g. snapshot1.bolton.xml

Behaviour Summary

The Snapshot Behaviour Summary

The following role option must be enabled to show the Behaviour Summary section. This role option will also enable the Recent Behaviours section of the snapshot page:
General > Snapshot > Behaviour

There are sections for positive and negative behaviour within the Behaviour Summary section. Each can be turned on or off independently using the following role options:
General > Snapshot > Showing Achievements summary
General > Snapshot > Showing Behaviour summary

The Behaviour Summary will show behaviour incidents from the range specified in this role option:
General > Snapshot > Using incidents in the range

A Cash-In section may also be shown, which will display the number of points that the student has spent on rewards, and the number of points currently available for them to spend. This feature is only available to PARS users. See the Cash In and PARS pages for more information.

By default the Behaviour Summary section will show data based on the number of incidents given to a student. This can be changed to show the number of behaviour points from those incidents, using the following role option:
General > Snapshot > Use points instead of events for behaviour

There is a preference to hide behaviour menu items for students in selected year groups. This preference can also apply to the Behaviour Summary section of the Snapshot page. The preference is found via:
Behaviour > Hide behaviour menu items for the following years In order for this preference to affect the Behaviour Summary section, the following role option must also be enabled:
General > Snapshot > Follow Hide behaviour menu preference

Negative behaviour incidents will not be shown if this preference is used to hide them:
Behaviour > The number of days taken to validate negative behaviour records

The Behaviour Summary section will not take account of any incidents that have been hidden from the Achievements or Behaviours pages, which both have their own role options that can cause incidents to be hidden.

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