Difference between revisions of "Snapshot"

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=Alerts=
 
=Alerts=
  
The alerts bar will appear beneath the Notifications bar. There is a setting called "Alerts" in the snapshot [[role options]] that can be used to turn the entire Alerts bar off. <br> <br>
+
The alerts bar will appear beneath the Notifications bar. There is a setting called "Alerts" in the snapshot [[role options]] that can be used to turn the entire Alerts bar off. Alternatively, each of the boxes can be turned on or off using the settings immediately beneath Alerts (in the role options, as mentioned above). <br> <br>
  
 
The alerts bar can show information about positive and negative behaviour, attendance and exclusions. The alerts boxes will be coloured green, white or red based on the pupil's number of behaviour points/attendance percentage/number of exclusions. The boundaries for these colours are set in SIMS via '''Tools > Setups > Student teacher view''' <br> <br>
 
The alerts bar can show information about positive and negative behaviour, attendance and exclusions. The alerts boxes will be coloured green, white or red based on the pupil's number of behaviour points/attendance percentage/number of exclusions. The boundaries for these colours are set in SIMS via '''Tools > Setups > Student teacher view''' <br> <br>
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==Today's attendance==
 
==Today's attendance==
  
This will show the pupil's attendance to school today. Parents will be able to see if their children are arriving to school on time and going to their lessons. <br>
+
This will show the pupil's attendance to school today. This panel can show the AM and PM registers, lesson registers, or both. The setting to turn this section on/off is called "This term's attendance" in the snapshot section of [[role options]]. By default the panel will be shown for all years; it can be hidden by setting the option to a number greater than the highest year at school e.g. 99. <br> <br>
  
'''Note:''' parents will also be able to see if registers are not being taken on time. <br> <br>
+
Note that this panel does not take account of the [[preferences#The number of days taken to validate attendance marks for attendance summaries (-1 for current week)|validation range preference]] and will show today's attendance in real time, including registers that have not been completed. <br> <br>
  
You can decide whether parents are able to see the names of the rooms and the teachers for their classes too. <br> <br>
+
[[Image:snap_today.jpg]] <br> <br>
  
[[Image:snap00.jpg]] <br> <br>
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The following icons will appear to indicate attendance codes: <br>
 +
{|class="wikitable"
 +
!Icon!!Meaning
 +
|-
 +
|[[Image:snap_pres.png]]||Present
 +
|-
 +
|[[Image:snap_absent.png]]||Absent
 +
|-
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|[[Image:snap_late.png]]||Late
 +
|-
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|[[Image:snap_nomark.png]]||Register not taken
 +
|-
 +
|[[Image:snap_future.png]]||Register in the future
 +
|} <br>
  
==This Term's Attendance==
+
==Recent behaviours==
 +
 
 +
The recent behaviour panel will show the three most recent behaviour incidents for the student. These could be positive or negative. Positive incidents will be displayed if the [[Achievements]] role option is turned on and negatives will show if the [[Behaviours]] role option is turned on. <br> <br>
 +
 
 +
The setting to turn this panel on is called "Behaviour" in the snapshot [[role options]]. <br> <br>
 +
 
 +
[[Image:snap_recent_behaviours.jpg]] <br> <br>
 +
 
 +
==Detentions==
 +
 
 +
The detentions panel shows the three most recent detentions for the pupil. If any detentions are scheduled for the future they will take priority over detentions that have already passed. The reason for the detention, the date and the time will all be displayed. <br> <br>
 +
 
 +
The setting to turn this panel on is called "Detentions" in the snapshot [[role options]]. <br> <br>
 +
 
 +
[[Image:snap_dt.jpg]] <br> <br>
 +
 
 +
==Extra curricular==
  
This line chart shows the pupil's attendance this term. Attendance is shown week-by-week, so if a pupil is absent for a week their attendance will drop down to 0 on the graph, for that week. <br> <br>
+
The Extra Curricular panel shows the three most recent extra classes for the pupil. If any classes are scheduled for the future they will take priority over classes that have already passed. The pupil's attendance, the date and the time will all be displayed. <br> <br>
  
During the first week of a new term, this chart will be blank. This is because Insight needs at least two data points before it can draw a line. You should have data showing from the second week of term onwards. <br> <br>
+
The setting to turn this panel on is called "Extra curriculum" in the snapshot [[role options]]. <br> <br>
  
[[Image:snap01.jpg]] <br> <br>
+
[[Image:snap_ec.jpg]] <br> <br>
  
==Alerts==
+
==Recent reports==
  
Insight can display key indicators about each pupil. These indicators are set in SIMS, so you can decide what thresholds to use i.e. Green for above 95% attendance, Red for below 90% attendance and Yellow in the middle. <br> <br>
+
The reports panel will display any documents that have been recently added. The documents are pulled from the Linked Documents section in SIMS. In [[role options]] there are settings in the Subjects section that defined which documents will be pulled from SIMS. All AM Individual Reports will be pulled and General Documents can also be included. <br> <br>
  
Each of the alerts (Attendance, Behaviour and Exclusions) can be turned on or off. If parents hover over the flags (you can also have hands for thumbs up, thumbs down, etc.) then they will see the thresholds compared to how their children are doing. <br> <br>
+
The setting to turn this panel on is in the Snapshot section of [[role options]] and is called "Recent Reports". There is a related preference, "maximum age in days" that defines the period of time that each report will appear on the snapshot page. <br> <br>
  
[[Image:snap02.jpg]] <br> <br>
+
[[Image:snap_reports.jpg]] <br> <br>
  
==Behaviour Summary==
+
==This Term's Attendance==
  
The Behaviour Summary will show information about pupils' behaviour at school. This section is divided into four subsections: <br>
+
This line chart shows the pupil's attendance this term. Attendance is shown week-by-week, so if a pupil is absent for a week their attendance will drop down to 0 on the graph, for that week. <br> <br>
*Achievements (positive behaviour incidents)
 
*Behaviours (negative behaviour incidents)
 
*Cashing In (points that pupils can spend on physical rewards e.g. shopping vouchers)
 
*Recent Behaviours (a rolling feed of the pupil's most recent behaviour incidents) <br> <br>
 
  
[[Image:snap03.jpg]] <br> <br>
+
During the first week of a new term, this chart will be blank. This is because Insight needs at least two data points before it can draw a line. You should have data showing from the second week of term onwards. <br> <br>
  
Parents can click on any of the coloured areas to be taken to the [[Achievements]], [[Behaviours]] or [[Cashing In]] pages, which will give more detailed information about the pupil's behaviour at school. <Br> <br>
+
[[Image:snap01.jpg]] <br> <br>
  
The section showing the pupil's most recent behaviour information is not interactive so cannot be clicked on. Any or all of these sections can be switched on or off as needed. <br> <br>
+
=Behaviour Summary=
  
==Notices==
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The behaviour summary section can show up to three panels, for positive and negative behaviour, and cashing in points. The "Behaviour" option in the Snapshot section of role options turns the entire section on or off. <br> <br>
  
The notices section shows parents their most recent messages. Some notices will be system-generated, such as notices pertaining to upcoming [[Parents Evenings]], or pupil absences. Staff can also send notices to parents using Insight. Notices sent this way will always appear in Insight and can also be sent as an email or SMS message. <br> <br>
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If the section is turned then the Cashing In section may be shown on its own, amalgamated with the Achievements panel or hidden altogether. For Cashing In information to be shown, Insight must be linked to PARS otherwise no cashing in information will be displayed. If Insight is linked with PARS then there is an option in the PARS section of [[preferences]] called "Maintain cashin totals separate to accumulated points totals". If this option is on, then the Cashing In behaviour points will be shown in their own panel. <br> <br>
  
[[Image:snap05.jpg]] <br> <br>
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<div>[[Image:snap_behaviour_summary.jpg]]</div> <br> <br>
  
==Recent Reports==
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<!--
 +
COPIED FROM PERSONALISATION
 +
==snapshot.bolton.xml==
  
The reports subsection shows any reports that have recently been released. Parents can click the link to see the pupil's report. these reports are pulled from the pupil's linked documents in SIMS. <br> <br>
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This file is used to add items to the Snapshot page in Insight. Each custom item needs to be created as a html page and saved in the _Personalisation folder. Once an item has been created, the snapshot.bolton file can be edited: <br>
 +
<root>
 +
<title>Guidance</title>
 +
<URL>"../_Personalisation/example.html"</URL>
 +
<height>50</height>
 +
</root>
  
[[Image:snap07.jpg]] <br> <br>
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The title will be shown on the snapshot page about the new item. The "example" part of the URL should be replaced with the name of the html file in the _Personalisation folder and the height is the number of pixels tall that the item will be. Items are always 300px wide. <br> <br>
  
 +
Multiple snapshot.bolton files can be used by creating a new file and adding a number to the end of "snapshot" e.g. snapshot1.bolton.xml <br> <br>
 +
-->
 
[[Category:Features]]
 
[[Category:Features]]

Latest revision as of 15:57, 21 September 2018

The Snapshot Page

The snapshot page gives an overview of information about the student. Various pieces of information can be displayed or hidden on this page.

Snapshot02.jpg


Notification bar

The bar at the top of the page will show coloured boxes if the pupil has any new notices or assignments, or has been invited to take part in any surveys. Each of the boxes can be clicked on; this opens an area below the box showing the new notices/assignments/surveys.

Notices

The notices box can be turned on or off using the setting called "Notices" from the Snapshot role options. Clicking the Unread notices box will display the notices. There is a checkbox next to each notice that to mark the notices as Read.

Snapshot notices.jpg


Assignments

The assignments will display any outstanding assignments (that is, those that have not been marked as completed by the issuing staff member). The assignments box can be turned on or off using the setting called "Assignments" from the Snapshot role options. The assignments are colour-coded based on their status.

Snapshot assignments.jpg


Surveys

The surveys box will appear if the user has been invited to take part in a survey. There is no role option to turn this off. Click on the name of a survey will open the surveys page.

Snapshot surveys.jpg


Alerts

The alerts bar will appear beneath the Notifications bar. There is a setting called "Alerts" in the snapshot role options that can be used to turn the entire Alerts bar off. Alternatively, each of the boxes can be turned on or off using the settings immediately beneath Alerts (in the role options, as mentioned above).

The alerts bar can show information about positive and negative behaviour, attendance and exclusions. The alerts boxes will be coloured green, white or red based on the pupil's number of behaviour points/attendance percentage/number of exclusions. The boundaries for these colours are set in SIMS via Tools > Setups > Student teacher view

Snapshot alerts.jpg


There is also a setting called "showing rules used". This causes the alerts bar to toggle between showing the number of incidents/attendance percentage, and the boundaries that change the colour of the alerts.

Snapshot alerts rules.jpg


Achievements and Behaviours

These alerts show the positive and negative behaviour for the student. The boxes can either show a count of the incidents or the number of behaviour points. The setting to decide which is shown is called "use points instead of events for behaviour" in the snapshot of role options.

The Achievements and Behaviours alerts can be each be turned on or off using the "including Achievements" and "including Behaviours" settings respectively. Both settings are found in the snapshot section of role options.

There is also a setting called "using behaviour incidents in the range". This defines the date range over which Insight will check for both Achievements and Behaviours.

Attendance

The pupil's percentage attendance (based on AM and PM marks only) will be shown. This alert can be turned on or off for separate year groups - the setting to do so is called "including Attendance for years" in the snapshot section of role options. Setting this option as an asterisk will display the alert for all year groups. Alternatively, each year group can by type, separated by a plus symbol e.g. 7+8+9

Exclusions

The exclusions panel will show the number of days that the pupil has been excluded from school. There is a setting called "all exclusions are unacceptable" which will colour the box red if the pupil has any exclusions - it is not possible to achieve this using the settings from SIMS.

Information panels

Today's attendance

This will show the pupil's attendance to school today. This panel can show the AM and PM registers, lesson registers, or both. The setting to turn this section on/off is called "This term's attendance" in the snapshot section of role options. By default the panel will be shown for all years; it can be hidden by setting the option to a number greater than the highest year at school e.g. 99.

Note that this panel does not take account of the validation range preference and will show today's attendance in real time, including registers that have not been completed.

Snap today.jpg

The following icons will appear to indicate attendance codes:

Icon Meaning
Snap pres.png Present
Snap absent.png Absent
Snap late.png Late
Snap nomark.png Register not taken
Snap future.png Register in the future

Recent behaviours

The recent behaviour panel will show the three most recent behaviour incidents for the student. These could be positive or negative. Positive incidents will be displayed if the Achievements role option is turned on and negatives will show if the Behaviours role option is turned on.

The setting to turn this panel on is called "Behaviour" in the snapshot role options.

Snap recent behaviours.jpg

Detentions

The detentions panel shows the three most recent detentions for the pupil. If any detentions are scheduled for the future they will take priority over detentions that have already passed. The reason for the detention, the date and the time will all be displayed.

The setting to turn this panel on is called "Detentions" in the snapshot role options.

Snap dt.jpg

Extra curricular

The Extra Curricular panel shows the three most recent extra classes for the pupil. If any classes are scheduled for the future they will take priority over classes that have already passed. The pupil's attendance, the date and the time will all be displayed.

The setting to turn this panel on is called "Extra curriculum" in the snapshot role options.

Snap ec.jpg

Recent reports

The reports panel will display any documents that have been recently added. The documents are pulled from the Linked Documents section in SIMS. In role options there are settings in the Subjects section that defined which documents will be pulled from SIMS. All AM Individual Reports will be pulled and General Documents can also be included.

The setting to turn this panel on is in the Snapshot section of role options and is called "Recent Reports". There is a related preference, "maximum age in days" that defines the period of time that each report will appear on the snapshot page.

Snap reports.jpg

This Term's Attendance

This line chart shows the pupil's attendance this term. Attendance is shown week-by-week, so if a pupil is absent for a week their attendance will drop down to 0 on the graph, for that week.

During the first week of a new term, this chart will be blank. This is because Insight needs at least two data points before it can draw a line. You should have data showing from the second week of term onwards.

Snap01.jpg

Behaviour Summary

The behaviour summary section can show up to three panels, for positive and negative behaviour, and cashing in points. The "Behaviour" option in the Snapshot section of role options turns the entire section on or off.

If the section is turned then the Cashing In section may be shown on its own, amalgamated with the Achievements panel or hidden altogether. For Cashing In information to be shown, Insight must be linked to PARS otherwise no cashing in information will be displayed. If Insight is linked with PARS then there is an option in the PARS section of preferences called "Maintain cashin totals separate to accumulated points totals". If this option is on, then the Cashing In behaviour points will be shown in their own panel.

Snap behaviour summary.jpg