Parents evenings

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Administrators, staff and parents have different access to Parents Evenings in Insight.

Administrators and staff have access to manage individual Parents Evenings, schedule bookings and produce reports, whereas parents can only make and remove bookings on their own behalf.

You do not have to provide access to all Role types, for example you could run a system by which Staff are responsible for making bookings without parents actively making selections.


Administrative screen

To create a Parents Evening, click on the "Add" tool bar button. You will need to supply a description for the event. Choose something that is not likely to be confused with another Parents Evening.

There are three states to which a Parents Evening can belong. These are:

  • Design
Changes can be made to the date, year groups, times and slot length, but bookings cannot yet be taken.
  • Booking
Bookings are able to be scheduled, but you should not now change any details of the event. You will not be able to change back to Design status if any bookings have been made.
  • Closed
Bookings are no longer being taken. You should close events when they have passed.

Select the date for the event, and the curriculum years to which it applies. Finally you need to specify a start time, end time and slot length so that individual bookings can be made.