Notice composer

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Use this feature to create/edit/delete notices about a pupil. When a notice is added about a pupil parents can view this when they are logged on and viewing that pupils data.

Creating a new notice

  • Click on the "Add a notice" button to create a notice.
  • You must enter a date for the notice, this is when the message will be sent. You can use today or a future date if you want the Notice to be dormant until the time comes to pass.
  • You may enter an optional expiry date. After this date, the notice will not be displayed.
  • If you would like to send the notice as an email or SMS in addition to having it appear on the notices page, check the Email or SMS options.
  • You can also select Email Students if you wish to send emails to students' accounts
  • Enter a subject and body text.
  • If an attachment needs to be added to the notice then use the Attachments tab to click on the "Add" button. Then select a file and click on the 'Upload' button. If a file has been selected in error, use the delete button to remove it.
  • Each notice will need some recipient users. These are selected by choosing which students are to be included. Use the Recipients tab to click on the "Add" button. Select the student or students the notice is applicable to and click on the "OK" button.
  • If you edit or delete a notice after it has been sent, the notices in Insight will be changed (though emails and SMS messages will be unaffected).

Notice composer01.jpg

Mail merge fields

Mail merge fields can be used in notices sent from Insight. Simply type any of the merge fields below to pull data into your notices:

Mailmerge field Ouput
{adno} Admission Number
{onroll} Whether the pupil is on roll or not
{name} The pupil's fullname i.e. John Smith
{listname} The pupil's surname followed by forename i.e. Smith, John
{gender} The pupil's gender
{year} The year group the pupil belongs to
{reg} The registration group the pupil belongs to
{forename} The pupil's legal forename
{chosenforename} The pupil's chosen forename
{legalsurname} The pupil's legal surname
{surname} The pupil's chosen surname
{house} The house the pupil belongs to
{dol} The pupil's date of leaving
{heshe} Either he or she, depending on the pupil's gender
{himher} Either him or her, depending on the pupil's gender
{hishers} Either his or hers, depending on the pupil's gender
{hisher} Either his or her, depending on the pupil's gender
{sondaughter} Either son or daughter, depending on the pupil's gender
{himselfherself} Either himself or herself, depending on the pupil's gender


NB your merge fields do not need to appear in bold.

Editing notices

An existing notice can be edited by selecting a notice and clicking on the "Edit selected notice" button. The item in the recipient's inbox will be altered without having to resend the notice.

Deleting notices

A notice can be deleted by clicking on the "Delete selected notices" button. If a notice is deleted in here then parents will also no longer be able to view this notice.