Difference between revisions of "Notice composer"
| Line 3: | Line 3: | ||
==Creating a new notice== | ==Creating a new notice== | ||
*Click on the "Add a notice" button to create a notice. | *Click on the "Add a notice" button to create a notice. | ||
| − | *You must enter a date for the notice. | + | *You must enter a date for the notice, this is when the message will be sent. You can use today or a future date if you want the Notice to be dormant until the time comes to pass. |
*You may enter an optional expiry date. After this date, the notice will not be displayed. | *You may enter an optional expiry date. After this date, the notice will not be displayed. | ||
| − | *If you would like to send the notice as an email in addition to having it appear on the notices page, check the Email | + | *If you would like to send the notice as an email or SMS in addition to having it appear on the notices page, check the Email or SMS options. |
| + | *You can also select Email Students if you wish to send emails to students' accounts | ||
*Enter a subject and body text. | *Enter a subject and body text. | ||
*If an attachment needs to be added to the notice then use the Attachments tab to click on the "Add" button. Then select a file and click on the 'Upload' button. If a file has been selected in error, use the delete button to remove it. | *If an attachment needs to be added to the notice then use the Attachments tab to click on the "Add" button. Then select a file and click on the 'Upload' button. If a file has been selected in error, use the delete button to remove it. | ||
*Each notice will need some recipient users. These are selected by choosing which students are to be included. Use the Recipients tab to click on the "Add" button. Select the student or students the notice is applicable to and click on the "OK" button. | *Each notice will need some recipient users. These are selected by choosing which students are to be included. Use the Recipients tab to click on the "Add" button. Select the student or students the notice is applicable to and click on the "OK" button. | ||
| + | *If you edit or delete a notice after it has been sent, the notices in Insight '''will''' be changed (though emails and SMS messages will be unaffected). <br> <br> | ||
[[Image:notice_composer01.jpg|500px]] | [[Image:notice_composer01.jpg|500px]] | ||
Revision as of 14:42, 3 June 2014
Use this feature to create/edit/delete notices about a pupil. When a notice is added about a pupil parents can view this when they are logged on and viewing that pupils data.
Creating a new notice
- Click on the "Add a notice" button to create a notice.
- You must enter a date for the notice, this is when the message will be sent. You can use today or a future date if you want the Notice to be dormant until the time comes to pass.
- You may enter an optional expiry date. After this date, the notice will not be displayed.
- If you would like to send the notice as an email or SMS in addition to having it appear on the notices page, check the Email or SMS options.
- You can also select Email Students if you wish to send emails to students' accounts
- Enter a subject and body text.
- If an attachment needs to be added to the notice then use the Attachments tab to click on the "Add" button. Then select a file and click on the 'Upload' button. If a file has been selected in error, use the delete button to remove it.
- Each notice will need some recipient users. These are selected by choosing which students are to be included. Use the Recipients tab to click on the "Add" button. Select the student or students the notice is applicable to and click on the "OK" button.
- If you edit or delete a notice after it has been sent, the notices in Insight will be changed (though emails and SMS messages will be unaffected).
Mail merge fields
Mail merge fields can be used in notices sent from Insight. Simply type any of the merge fields below to pull data into your notices:
{adno} - Admission Number
{onroll} - Whether the pupil is on roll or not
{name} - Pupil's full name i.e. Joe Bloggs
{listname} - Pupil's full name i.e. Bloggs, Joe
{gender} - Gender
{year} - Year group
{reg} - Registration group
{forename} - Pupil's legal forename
{chosenforename} - Pupil's preferred forename
{legalsurname} - Pupil's legal surname
{surname} - Pupil's preferred surname
{house} - House (pastoral, not address)
{dol} - Date of leaving
NB your merge fields do not need to appear in bold.
Editing notices
An existing notice can be edited by selecting a notice and clicking on the "Edit selected notice" button. The item in the recipient's inbox will be altered without having to resend the notice.
Deleting notices
A notice can be deleted by clicking on the "Delete selected notices" button. If a notice is deleted in here then parents will also no longer be able to view this notice.
