Password notification - Revision history

Admin: Redirected page to Passwords

2018-05-18T08:15:22Z

Redirected page to Passwords

Admin at 08:29, 14 April 2016

2016-04-14T08:29:42Z

Admin: /* Sending passwords to users */

2016-04-07T11:02:53Z

Sending passwords to users

Admin: /* Sending passwords to users */

2016-04-07T11:00:08Z

Sending passwords to users

Admin: /* The password notification page */

2016-04-07T10:59:09Z

The password notification page

Admin at 11:20, 11 August 2015

2015-08-11T11:20:13Z

Admin at 10:14, 11 August 2015

2015-08-11T10:14:05Z

Admin: /* Tools to help find the information you actually want */

2014-06-23T11:19:20Z

Tools to help find the information you actually want

Admin at 14:11, 21 March 2014

2014-03-21T14:11:42Z

Admin at 14:10, 21 March 2014

2014-03-21T14:10:40Z

← Older revision		Revision as of 08:15, 18 May 2018
Line 1:		Line 1:
−	~~The password notification feature is used to distribute usernames and passwords to users. This information can be send by email, SMS or postal mail. <br> <br>~~	+	#redirect[[passwords]]
−
−	~~==The password notification page==~~
−
−	The page will show a list of users who are eligible to have their passwords sent to them. A user will not be eligible if their account is deactivated or if they have changed their password. If a user has changed their password and forgotten it, they can either request a password reminder via the login page or their password can be reset manually via the [[users]] page. Once a user's password has been manually reset, they will appear on the password notification page (as long as their account is also activated). <br> <br>
−
−	~~<div>[[Image:password_notification1.jpg]]</div> <br> <br>~~
−
−	~~==Sending passwords to users==~~
−
−	You can decide what message is used when sending passwords to users. This is done via the [[preferences]] page - you should check that you are happy with the message that will be sent before notifying users. There are three separate preferences for this, dependending on the method you want to use to notify users (email, SMS or mail): <br>
−	*The [[preferences#~~email\|email section]] contains a preference called "Introductory message for Email"~~
−	*The [[~~preferences#sms\|SMS section]] contains a preference called "Introductory message for SMS"~~
−	*The [[preferences#welcome letter\|welcome letter preference]] is used to postal mail <br> <br>
−
−	Once you are happy with the message that is going to be sent, you need to select the users to whom you are going to send the passwords. Use the buttons at the bottom of the page to display all users on one page. You can filter the list of users if required, so that messages are only sent to parents of pupils in specific year groups or registration groups. You will need to use the sorting column to do this. <br> <br>
−
−	The sorting column shows information about the pupils that the user is linked to. There will be a string of text for each pupil that the account is linked to, separated by a comma for each pupil. The first two characters are always 0. The next two characters are the pupil's year group and the final two characters are the pupil's registration group. For example, if a parent has a year 9 pupil in reg group 7F, the sorting string will read: 00077F. You can use this to find all of the parents of specific pupils. For example if you type 0009 into the sorting column filter, the page will show you all of the users linked to year 9 pupils. <br> <br>
−
−	~~<div>[[Image:sorting_filter1.jpg]]</div> <br> <br>~~
−
−	~~Next select the users to whom you want to send the~~ passwords. The checkbox at the top left will select all of the users shown on the page. Click the notify button at the top right to send your messages and/or generate your letters. Note that emails and SMS messages can only be sent if the [[preferences]] have been configured correctly. <br> <br>
−
−	If you have generated letters then a window will appear with multiple links. You should download each of the Users Documents files, as each is a document containing several letters to send to users. <br> <br>
−
−	~~<div>[[Image:password_documents1.jpg]]</div> <br> <br>~~
−
−	~~[[Category:Management~~]]

← Older revision		Revision as of 08:29, 14 April 2016
Line 26:		Line 26:
	<div>[[Image:password_documents1.jpg]]</div> <br> <br>		<div>[[Image:password_documents1.jpg]]</div> <br> <br>

−	[[Category:~~Configuration~~]]	+	[[Category:Management]]

@@ Line 18: / Line 18: @@
 The sorting column shows information about the pupils that the user is linked to. There will be a string of text for each pupil that the account is linked to, separated by a comma for each pupil. The first two characters are always 0. The next two characters are the pupil's year group and the final two characters are the pupil's registration group. For example, if a parent has a year 9 pupil in reg group 7F, the sorting string will read: 00077F. You can use this to find all of the parents of specific pupils. For example if you type 0009 into the sorting column filter, the page will show you all of the users linked to year 9 pupils. <br> <br>
-[[Image:sorting_filter.jpg]] <br> <br>
+<div>[[Image:sorting_filter1.jpg]]</div> <br> <br>
 Next select the users to whom you want to send the passwords. The checkbox at the top left will select all of the users shown on the page. Click the notify button at the top right to send your messages and/or generate your letters. Note that emails and SMS messages can only be sent if the [[preferences]] have been configured correctly. <br> <br>
@@ Line 24: / Line 24: @@
 If you have generated letters then a window will appear with multiple links. You should download each of the Users Documents files, as each is a document containing several letters to send to users. <br> <br>
-[[Image:password_documents.jpg]] <br> <br>
+<div>[[Image:password_documents1.jpg]]</div> <br> <br>
 [[Category:Configuration]]

@@ Line 20: / Line 20: @@
 [[Image:sorting_filter.jpg]] <br> <br>
-Next select the users to whom you want to send the passwords. The checkbox at the top left will select all of the users shown on the page. You then need to select the method(s) for sending passwords: <br> <br>
+Next select the users to whom you want to send the passwords. The checkbox at the top left will select all of the users shown on the page. Click the notify button at the top right to send your messages and/or generate your letters. Note that emails and SMS messages can only be sent if the [[preferences]] have been configured correctly. <br> <br>
 If you have generated letters then a window will appear with multiple links. You should download each of the Users Documents files, as each is a document containing several letters to send to users. <br> <br>

@@ Line 5: / Line 5: @@
 The page will show a list of users who are eligible to have their passwords sent to them. A user will not be eligible if their account is deactivated or if they have changed their password. If a user has changed their password and forgotten it, they can either request a password reminder via the login page or their password can be reset manually via the [[users]] page. Once a user's password has been manually reset, they will appear on the password notification page (as long as their account is also activated). <br> <br>
-[[Image:password_notification.jpg]] <br> <br>
+<div>[[Image:password_notification1.jpg]]</div> <br> <br>
 ==Sending passwords to users==

@@ Line 2: / Line 2: @@
 ==The password notification page==
 The page will show a list of users who are eligible to have their passwords sent to them. A user will not be eligible if their account is deactivated or if they have changed their password. If a user has changed their password and forgotten it, they can either request a password reminder via the login page or their password can be reset manually via the [[users]] page. Once a user's password has been manually reset, they will appear on the password notification page (as long as their account is also activated). <br> <br>
-Use this feature to notify users of their username and password. In password notification all users who have an 'Activated' status and who have not yet changed their randomly generated password are shown.
+[[Image:password_notification.jpg]] <br> <br>
-* Note: When users login for the first time they will be asked to change their password (this can be changed via [[Roles]]). They must remember this password in order to login again.
+==Sending passwords to users==
-'''Forgotten your password?'''
+Once you are happy with the message that is going to be sent, you need to select the users to whom you are going to send the passwords. Use the buttons at the bottom of the page to display all users on one page. You can filter the list of users if required, so that messages are only sent to parents of pupils in specific year groups or registration groups. You will need to use the sorting column to do this. <br> <br>
-If a user forgets their password then they can retrieve this by entering their username in the 'Forgotten your password?' section of the login page. This will then send an email and/or SMS to the user. If no email and SMS details are held for the user then an email alerting to this condition is sent to the address specified in [[Preferences|Preferences - Email - Address to send forgotten password requests to when the user has no email of their own]].
+The sorting column shows information about the pupils that the user is linked to. There will be a string of text for each pupil that the account is linked to, separated by a comma for each pupil. The first two characters are always 0. The next two characters are the pupil's year group and the final two characters are the pupil's registration group. For example, if a parent has a year 9 pupil in reg group 7F, the sorting string will read: 00077F. You can use this to find all of the parents of specific pupils. For example if you type 0009 into the sorting column filter, the page will show you all of the users linked to year 9 pupils. <br> <br>
-'''Please ensure the following setting in preferences is set up in order to send emails:'''
+Next select the users to whom you want to send the passwords. The checkbox at the top left will select all of the users shown on the page. You then need to select the method(s) for sending passwords: <br> <br>
-In preferences: 'Your SMTP server name or IP address' and 'Your Reply To email address'
+{|class="wikitable"
-Depending on your SMTP server, you may also have to enable relaying from the Insight server to mail to address without the domain.
+!Button!!Effect
-==Tools to help find the information you actually want==
+[[Image:password_documents.jpg]] <br> <br>
-[[Category:Admin]]
+[[Category:Configuration]]

← Older revision		Revision as of 10:14, 11 August 2015
Line 1:		Line 1:
−	~~'''~~<br> ~~Before passwords are sent you must ensure that the data in SIMS are correct. Please check guide~~ [~~http~~:~~//www~~.~~tascsoftware.co.uk/wiki/insight/files/INSIGHT%20parental%20setup.pdf Checking parents of multiple children in School~~] <br>''' <br> <br>	+	The password notification feature is used to distribute usernames and passwords to users. This information can be send by email, SMS or postal mail. <br> <br>
		+
		+	==The password notification page==
		+
		+	[[Image:password_notification.jpg]] <br> <br>
		+
		+	The page will show a list of users who are eligible to have their passwords sent to them. A user will not be eligible if their account is deactivated or if they have changed their password. If a user has changed their password and forgotten it, they can either request a password reminder via the login page or their password can be reset manually via the [[users]] page. Once a user's password has been manually reset, they will appear on the password notification page (as long as their account is also activated). <br> <br>

	Use this feature to notify users of their username and password. In password notification all users who have an 'Activated' status and who have not yet changed their randomly generated password are shown.		Use this feature to notify users of their username and password. In password notification all users who have an 'Activated' status and who have not yet changed their randomly generated password are shown.

← Older revision		Revision as of 11:19, 23 June 2014
Line 37:		Line 37:
	==Tools to help find the information you actually want==		==Tools to help find the information you actually want==
	For information on selecting, paging, sorting, filtering and grouping go to [[Grid usage]].		For information on selecting, paging, sorting, filtering and grouping go to [[Grid usage]].
		+
		+	[[Category:Admin]]

← Older revision		Revision as of 14:11, 21 March 2014
Line 1:		Line 1:
−	'''<br> Before passwords are sent you must ensure that the data in SIMS are correct. Please check guide [http://www.tascsoftware.co.uk/files/INSIGHT%20parental%20setup.pdf Checking parents of multiple children in School] <br>''' <br> <br>	+	'''<br> Before passwords are sent you must ensure that the data in SIMS are correct. Please check guide [http://www.tascsoftware.co.uk/wiki/insight/files/INSIGHT%20parental%20setup.pdf Checking parents of multiple children in School] <br>''' <br> <br>

	Use this feature to notify users of their username and password. In password notification all users who have an 'Activated' status and who have not yet changed their randomly generated password are shown.		Use this feature to notify users of their username and password. In password notification all users who have an 'Activated' status and who have not yet changed their randomly generated password are shown.

← Older revision		Revision as of 14:10, 21 March 2014
Line 1:		Line 1:
−	'''<br> Before passwords are sent you must ensure that the data in SIMS are correct. Please check guide [http://www.tascsoftware.co.uk~~/wiki~~/files/INSIGHT%20parental%20setup.pdf Checking parents of multiple children in School] <br>''' <br> <br>	+	'''<br> Before passwords are sent you must ensure that the data in SIMS are correct. Please check guide [http://www.tascsoftware.co.uk/files/INSIGHT%20parental%20setup.pdf Checking parents of multiple children in School] <br>''' <br> <br>

	Use this feature to notify users of their username and password. In password notification all users who have an 'Activated' status and who have not yet changed their randomly generated password are shown.		Use this feature to notify users of their username and password. In password notification all users who have an 'Activated' status and who have not yet changed their randomly generated password are shown.