Parents evenings - Revision history

Admin: /* Mark Attendance */

2022-01-31T09:42:05Z

Mark Attendance

Admin at 10:42, 27 January 2022

2022-01-27T10:42:01Z

LiamBell: /* Allow Video Appointments */

2021-01-12T15:59:21Z

Allow Video Appointments

LiamBell: /* Creating a Parents Evening */

2020-12-08T17:05:01Z

Creating a Parents Evening

LiamBell: /* Video Appointments */

2020-12-08T17:02:49Z

Video Appointments

LiamBell: /* Advanced Configuration */

2020-12-08T17:01:03Z

Advanced Configuration

LiamBell: /* Download a List of Appointments */

2020-11-09T16:42:53Z

Download a List of Appointments

Admin: /* Allow Video Appointments */

2020-06-04T14:47:01Z

Allow Video Appointments

Admin: /* Parental Usage */

2020-06-04T14:45:27Z

Parental Usage

Admin: /* Staff / Teacher Usage */

2020-06-04T14:44:22Z

Staff / Teacher Usage

@@ Line 219: / Line 219: @@
 You can use Insight to record whether each of your appointments was attended. This obviously can not be done for Parents Evenings that have not happened yet. <br> <br>
-First go to the Manage Parents Evening page ('''Manage > Parents Evening'''). Select the Parents Evening and click '''Schedule'''. The furthest right column is used to record whether each appointment was attended. Click the button to toggle between Not Attended (the cross) and Attended (the tick). <br> <br>
+First go to the Manage Parents Evening page ('''Manage > Parents Evening'''). Select the Parents Evening and click '''Schedule'''. The column labelled 'Att' is used to record whether or not each appointment was attended. Click the button to toggle between Not Attended (the cross) and Attended (the tick). <br> <br>
 It is possible to enter the attendance for a Parents Evening until 3 days after the date of the parents evening. At that time, no further attendance marks can be recorded. <br> <br>

@@ Line 78: / Line 78: @@
 Click '''Schedule''' and you will be taken to a new page. There is a dropdown at the top-left of the page that currently reads "All Students". Click on this and select the class you want to exclude. A button will appear next to the name of the class. If the button shows a '''Thumbs Up''' then the class is available for the Parents Evening, if the button shows a '''Thumbs Down''' then the class is excluded. Click the button to toggle between available and excluded. Click '''Close''' at the top-right when you are done. <br> <br>
 An individual staff member can exclude themselves from a class without excluding the class for other teachers. To do this, they must log in to Insight and follow the steps above, while they have the following Role Options enabled: <br>
@@ Line 88: / Line 90: @@
 Teachers can be removed via the Manage Parents Evening page ('''Manage > Parents Evening'''). Select the Parents Evening and click '''Edit'''. Go to the '''Staff Tab''' and click on a staff member's name to exclude them. Click '''Save''' at the top-right when done. <br> <br>
-If a staff member already has bookings hen you exclude them, then the bookings will be cancelled. An email will be sent to parents explaining that their booking has been cancelled and you will have the option to type additional information to appear in this email. <br> <br>
+If a staff member already has bookings when you exclude them, then the bookings will be cancelled. An email will be sent to parents explaining that their booking has been cancelled and you will have the option to type additional information to appear in this email. <br> <br>
 {{Note|Insight needs to be configured in order to send emails. See the '''[[communication setup]]''' page for further information.}} <br>

@@ Line 102: / Line 102: @@
 [https://docs.microsoft.com/en-us/iis/configuration/system.webserver/websocket Microsoft Websocket Docs]
 <br> <br>
 ===Automatically Cut Off Video Appointments===

@@ Line 27: / Line 27: @@
 In some cases you may want to use a different date to determine which classes the students are in. For example, if the parents evening takes place soon after the students have rotated technology classes, then you may wish to use a date earlier than the Parents Evening so that parents make bookings with the students' previous teacher. If this is the case, enter the date you wish to use in the '''Academic Date''' field and Insight will use this to determine which classes the students are in. Otherwise, leave the '''Academic Date''' field empty. <br> <br>
-Enter the '''Start Time''' and '''End Time''' for the Parents Evening. The '''Slot Length''' is the number of minutes that each appointment will last. If you want to force parents to have a break immediately before and after each appointment, see the '''Advanced Configuration''' section below. <br> <br>
+Enter the '''Start Time''' and '''End Time''' for the Parents Evening. The '''Slot Length''' is the number of minutes that each appointment will last. '''Curtailment''' forces appointments to end 1 or 2 minutes earlier. If you want to force parents to have a break immediately before and after each appointment, see the '''Advanced Configuration''' section below. <br> <br>
 The '''Limit Number Of User Bookings To''' will prevent a parent making more than this number of bookings, even if their child has more classes than this. Leave the '''Sort Bookings List By Relationship''' option unticked. '''Insist Priority 1s Make Bookings''' means that only Priority 1 contacts will be able to make bookings for the Parents Evening. <br> <br>

← Older revision		Revision as of 17:02, 8 December 2020
Line 208:		Line 208:

	First go to the Manage Parents Evening page ('''Manage > Parents Evening'''). Select the Parents Evening and click '''Schedule'''. There will be a video icon next to each appointment. Parents will have a corresponding icon when they view their bookings. When both the parent and the staff member have clicked their video icon, a '''Connect''' button will appear which will start the video meeting in a new tab. <br> <br>		First go to the Manage Parents Evening page ('''Manage > Parents Evening'''). Select the Parents Evening and click '''Schedule'''. There will be a video icon next to each appointment. Parents will have a corresponding icon when they view their bookings. When both the parent and the staff member have clicked their video icon, a '''Connect''' button will appear which will start the video meeting in a new tab. <br> <br>
		+
		+	If recording has been enabled (see the Configuration section above) then staff will see a Record button. Clicking this will begin a recording of the appointment. When the staff member clicks the Record button a second time, the recording will stop and a file will be downloaded to the staff member's device containing the recorded content. <br> <br>

	==Mark Attendance==		==Mark Attendance==

← Older revision		Revision as of 16:42, 9 November 2020
Line 183:		Line 183:

	This is done via the Manage Parents Evening page ('''Manage > Parents Evening'''). Select the Parents Evening then click the '''Share''' button at the top-right then select '''Report'''. Decide whether you want to see student photos or not, then the report will open. If the report does not open, you need to disable your pop-up blocker. <br> <br>		This is done via the Manage Parents Evening page ('''Manage > Parents Evening'''). Select the Parents Evening then click the '''Share''' button at the top-right then select '''Report'''. Decide whether you want to see student photos or not, then the report will open. If the report does not open, you need to disable your pop-up blocker. <br> <br>
		+
		+	To download the bookings as an iCal file (to import into a calendar, such as Google) click '''Share''' then '''Calendar'''. <br> <br>

	You can also have Insight email the bookings to you. To do this, follow the same steps as above, but click '''Email''' rather than '''Report'''. <br> <br>		You can also have Insight email the bookings to you. To do this, follow the same steps as above, but click '''Email''' rather than '''Report'''. <br> <br>

@@ Line 98: / Line 98: @@
 Insight can be configured so that parents evening appointments take place in a video conference, rather than face-to-face. To enable this, turn on the following preference: <br>
 ''Preferences > Parents Evening > Allow video meetings'' <br> <br>
 ===Force a Break Between Parents' Appointments===

← Older revision		Revision as of 14:45, 4 June 2020
Line 218:		Line 218:

	If the ''Allow Parental Agenda Setting'' option was enabled (see the Configuration section above) then users will see an '''Agenda''' button. Clicking this allows the user to type a comment which will be visible to the staff member. <br> <br>		If the ''Allow Parental Agenda Setting'' option was enabled (see the Configuration section above) then users will see an '''Agenda''' button. Clicking this allows the user to type a comment which will be visible to the staff member. <br> <br>
		+
		+	==Video Appointments==
		+
		+	Video appointments are only available if the status of the Parents Evening is set to '''Closed to Parents'''. Video appointments can be started until the date of the parents evening. <br> <br>
		+
		+	First go to the Manage Parents Evening page ('''Manage > Parents Evening'''). Select the Parents Evening and click '''Schedule'''. There will be a video icon next to each appointment. Parents will have a corresponding icon when they view their bookings. When both the parent and the staff member have clicked their video icon, a '''Connect''' button will appear which will start the video meeting in a new tab. <br> <br>

	==Downloading Documents==		==Downloading Documents==

← Older revision		Revision as of 14:44, 4 June 2020
Line 181:		Line 181:

	You can also have Insight email the bookings to you. To do this, follow the same steps as above, but click '''Email''' rather than '''Report'''. <br> <br>		You can also have Insight email the bookings to you. To do this, follow the same steps as above, but click '''Email''' rather than '''Report'''. <br> <br>
		+
		+	==Video Appointments==
		+
		+	In order to conduct appointments via online video, staff must have the following '''[[role options]]''' turned off: <br>
		+	''Manage > Parents Evening > Allow access to multiple staff'' (Off) <br> <br>
		+
		+	Video appointments cannot be started until the date of the parents evening. The status of the Parents Evening must be set to '''Closed to Parents'''.<br> <br>
		+
		+	First go to the Manage Parents Evening page ('''Manage > Parents Evening'''). Select the Parents Evening and click '''Schedule'''. There will be a video icon next to each appointment. Parents will have a corresponding icon when they view their bookings. When both the parent and the staff member have clicked their video icon, a '''Connect''' button will appear which will start the video meeting in a new tab. <br> <br>

	==Mark Attendance==		==Mark Attendance==