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Now that you have created accounts for your staff members, you need to give them permissions to use the system. Click on the "Users" button on the top toolbar.

You will now see a list of staff members. One or more staff members can be selected using the checkboxes next to their photos. Once you have selected the staff member(s), click the "Open" button at the top right of the page. You will see a window where you can alter users' permissions.

User permissions


By default, users are approved. This means that Cura will recognise them and allow them to perform actions in the system (as long as they have any other required permissions, see below). If a user is not approved, they will not be able to log in, regardless of their other permissions.


The user's clearance level decides which pieces of information they are able to view. When a staff member records something in Cura, they will need to give a clearance level between 1 and 5. The higher the clearance, the more sensitive the information is. A staff member can record an incident using any clearance level (they may witness something extremely sensitive, which should be recorded regardless of their permissions) however they will not be able to review incidents above their clearance level.
This will have the most noticeable effect on the homepage.


Account manager
This allows a user to modify other users' permissions. A user with this permission cannot have the "Data Entry" permission.

Data entry

This must be active for users to record Concerns, Meetings, Correspondances or Actions. See homepage for more info.

Data importer

This gives access to the import page, used to importing children and staff into Cura.

Resource manager

Upload resources, such as contact forms and policies, for other users to download.

Resource consumer

This allows users to download resources that have been imported into Cura (see above).

Report runner

A Report Runner is allowed to run reports to analyse the data that has been recorded in Cura.


Each recorded piece of information in Cura must be given a severity level between 1 and 5. The higher the severity, the more concerning the information is. A user's severity range dictates which pieces of information they will be responsible for acting on.

Users will either need to act on every incident within their severity range (the Child Protection Officer may want to deal with all Severity 5 incidents), or only the incidents within their severity range that affect students they share an affinity with. For example, a form tutor may only deal with incidents affecting students in his/her form.

If a user's severity range is not above 0, they will not have to act upon any incidents. Incidents that need to be actioned are dealt with via the homepage.

Simplified interface

The simplified interface is used for users who will never need to review any incidents. They can record information and run reports (if given the Report Runner permission) but not review anything that has happened. Users who are using the simplified interface will not see the homepage. If they have the Data Entry permission, then their login will default to the students page.