Difference between revisions of "Recording information"
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|[[Image:action.jpg|950px]] | |[[Image:action.jpg|950px]] | ||
|Actions are recorded when something has been done in response to concerns about a child. The most common types of actions are listed, but you can select "Other" if something else has been done. Further detail can be given on the "'''Detail'''" tab (see below). | |Actions are recorded when something has been done in response to concerns about a child. The most common types of actions are listed, but you can select "Other" if something else has been done. Further detail can be given on the "'''Detail'''" tab (see below). | ||
+ | |} <br> <br> | ||
+ | |||
+ | ==Chronology date== | ||
+ | {| border="0" | ||
+ | |[[Image:Chronologydate.jpg|950px]] | ||
+ | |The '''Chronology date''' area enables the user to record information that might be historic at today's date, all that is required is to fill the original date and time of the incident. | ||
+ | When the entry '''Type''' has been selected '''(Concern, Meeting, Correspondence, Action)''' and the '''Nature''' of the entry has been filled in, please insert details of the '''historic''' incident date. '''For further information please see below'''. <br> <br> | ||
+ | |||
+ | The '''Chronology date''' requires to be filled if the incident happened on the previous day, although it is requested that new information is always recorded when found out. <br> | ||
+ | *To insert a date please select on the date box and the calendar will appear. <br> | ||
+ | *Once you have found the relevant date in the calendar please select the date and the calendar window will close. <br> | ||
+ | *To insert a time please select on the time box and a clock will appear requesting you to select the relevant time. <br> | ||
+ | *Once you have completed your selection click on the '''Ok''' button and the clock window will close. | ||
|} <br> <br> | |} <br> <br> | ||
Revision as of 10:29, 23 August 2016
Contents
Summary
The Summary tab is used to record basic details of information regarding a child. All of the information that is entered on the "summary" tab will be visible to other users regardless of their clearance level, so you should not enter any sensitive information here. Sensitive information can be recorded on the "detail" tab, which is explained further down this page.
When recording information about a pupil, you will always need to specify a clearance level and a summary. The clearance level determines which users will be able to see the details that you enter. So if you are entering a highly sensitive piece of information that few staff members should only be aware of, you should use a high clearance level. Information required to be made available to members of staff can be recorded using a lower clearance level.
The summary is the title of the information that is recorded. If a staff member does not have a high enough clearance level to view this incident, they will not see the summary.
Concern
Meeting
Correspondence
Action
Chronology date
Detail
The detail section is used to record additional information when you are recording information about a child. Other users will only be able to see these comments if their clearance level is equal to, or higher than, the clearance level that you give to the incident.
Documents
The documents tab is used to add attachments to the information you are recording. This could be any electronic document that you have on your computer, which is relevant to the information you are recording.
To upload an attachment, click the Browse button at the bottom right of the page. Select the file that you want to upload from your computer, then once done, click the Upload button at the bottom right of the page.