Registration preferences
| | Permissions required to access this module: |
Section: | |
System Management | |
Permission(s): | |
Access PARS management options | |
Access PARS preferences | |
Registration preferences are global settings that affect appearance and behaviour of the register screen only. Any changes made to these settings (apart from those concerning registration times) have no effect on the way that other attendance mark entry screens work.
Registration preferences are accessed via the System management section of the PARS main menu. The menu along the top of the screen has the following items:
Contents
Display preferences
These affect the appearance of the register and can be used to limit the number of options on the register screen and can also be used to hide or display different columns on the register.
- Show student details
- Hide or display a pop-up panel with information (and where available a photograph) about each pupil as their name is clicked on the register. The panel can also be hidden/displayed via the register screen itself.
- Display Signing in status on register
- If the Signing in module is being used, a column will be displayed on the register showing the last time that a pupil signed in or out. The cell in the column will be coloured red if they are signed out and green if they have signed in.
- Display External status on register
- The Configure external status module allows swipe cards to be used to monitor Attendance. If the module is not being used, hide the column on the register using this option.
- Allow 'Recycle previous session marks'
- Show print button link
- This allows registers to be printed via the 'Print paper version of this register'.
- Show email button
- Adds a button allowing the teacher to email all students on the register screen.
- Gifted and talented display
- Choose the wording to be displayed for Gifted & Talented students.
- Show group memebership icons
- Gives the option to display group codes. Click for more information on Group management and codes that can be given to them.
- Show Assignment diary button
- Gives the option for display the Assignment diary button on the main register menu, or subcategorise it under the Extras button.
Behaviour Preferences
- Show merit/demerit/neutral icon
- If a behavioural incident is recorded via the current register, an icon will be displayed in the appropriate column on the register.
- Show faded merit/demerit/neutral icon
- This setting can be used to display a faded icon to indicate that an incident has been recorded at some time during the current day.
Detention/removal preferences
These preferences affect the way that Detentions and Removals columns & symbols appear on the register. They also affect the notification messages that are displayed on accessing a register.
If a detention or removal column is visible on the register screen, a cell in the column may contain a "hammer" or a "Red card" symbol (in the detention and removal columns respectively). This indicates that the pupil concerned has a detention or removal either recorded today, or due to be served today. The symbol that appears may be modified as explained on the register page.
- Display detention column
- Display detention recorded today
- Display detention recorded in register
- Display detentions to be served later today
- Check for weekend detentions
- Display detentions to be served later tomorrow
- Display removal column
- Display removal recorded today
- Display removal recorded in register
- Display extra class column
- Show or hide a column on the register containing a symbol that indicates any Extra classes that may be occuring now or sometime today.
Operational preferences
These preferences affect the functionality of the register screen. These preferences do not affect people using the Attendance View screen.
- AM/PM cutoff time
- Set this to match the time when the PM session starts.
- Allow changes to existing marks
- Choose between "Automatically" and "Allow error correction".
- "Automatically" means that any attendance mark can be overwritten by anyone.
- "Corrections only" means that if a person has saved a mark on the register, they can change it. No one else will be able to overwrite that mark, except the person who recorded it in the first place.
- Choose between "Automatically" and "Allow error correction".
- Warn if register is not in the current day
- A pop up message saying "WARNING! The register you are about to view is not for today as indicated by your computer's system clock" will be displayed when trying to access a register that does not take place in the current school day.
- Confirm absences upon completion
- Toggle a setting that will show a pop-up message asking teachers to confirm their absences upon completing a register.
- Print register upon completion
- A copy of the register will automatically be printed when a teacher saves the register.
- Prompt for Unexpected Arrival reason
- The teacher will be requested to enter a reason whenever they add an unexpected arrival to the register
- Auto down
- Set this to "Move down" and the next row on the register will automatically be selected whenever the teacher enters an attendance mark.
- Warn if pupils have notices
- Verify session marks after saving
- After a session register is saved, the marks in the database will be compared with the marks that are expected. If a discrepancy is found, an error message will be displayed.
- Display message upon exiting register
- A pop-up message containing custom text will be displayed when a user closes the register. Enter the custom text in the box below this drop-down. Below the text entry box choose the "Number of buttons". Use "Ok only" if the message is a simple notification or "Ok and cancel" if the notice may require that the user is returned to the register.
- Clicking on a name in the register changes the mark
- Allows the user to enter/change attendance marks by clicking on a student's name.
- Clicking on a name can only set a present
- Allows the user to enter present attendance marks by clicking on a student's name.
- Mobile view clicking on a name on the register changes the mark
- Allows the user to enter/change attendance marks by clicking on a student's name when using PARS Connect.
- Enable Attendance-based notice alerts
- Set this to "Yes" to allow the configuration of "Attendance Alerts" in Group management. Groups of pupils can be set up and monitored so that whenever they receive a specific Attendance mark (e.g. "N"), one or more staff members are instantly alerted via a pop-up message. Alerts are only send if the Register being taken is for the current school day, and if the staff members involved are PARS users.
- Double period behaviour
- When recording behaviour incidents via a register for a double period, the user will be asked if they want PARS to create an additional copy of the behaviour incident in the second half of the double.
- Display comment box after entering a late
- Gives the option to automatically display a comment entry box when marking a pupil as late. Users can still opt to not enter a comment.
- Mark all present button uses this code
- Sets the mark to be used in conjunction with the mark all present button. This can be set to present, or any user-defined code which has a statistical meaning of present.
- CC self on emails sent via register
- Emails sent via the register will also be CC'd to the user (provided their email address is in SIMS).
Biometric preferences
A fingerprint reader can be used to record pupil Attendance. See the Biometrics page for more information.
Some settings need to be configured here depending on the make of reader being used in the school:
- System type
- Select the system in use at the school. Choose between Nationwide, Biostore or Microlibrarian.
- Data store IP
- Each system comes with its own separate database, enter the IP address of the server hosting this database here.
- Port/Instance name
- Enter the name of the database here.
- Username / Password
- The login credentials for the fingerprint database.
Session modification
If a pupil is absent from a session register but registers as "present" for a lesson register later on in the same session, their session mark can be automatically changed to a late (or any other mark). Note that these settings only work to modify existing marks, if no mark exists (e.g. because the sessionregister is missing/incomplete) then nothing changes will be made.
- Allow automatic session lateness - Use this code
- Use these two settings to select an attendance mark to award to an absent pupil who registers as present later on in the session
- Allow alternative lateness code - Use this code
- Use these two settings to give pupils an alternative attendance code if they are more than a certain number of minutes late. This is typically used to issue the U code where pupils are very late arriving to school.
- Allow automatic session explanation
Registration times
- Registration times
- Alter the times when the AM and PM registers are taken here.